Deborah McColloch, Director: 1234 Market St., 17th Floor, Philadelphia, PA 19107
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Expired Request For Proposals/Qualifications/Applications (RFPs/RFQs/RFAs)
On this page you can review the following past RFPs/RFQs/RFAs as a guideline to their processes.

  1. Affordable Rental Housing 2013 (see immediately below)
  2. Point Breeze Affordable Housing Development: 2325-35 Cross Street and 2330-36 Greenwich Street, May 2013 click here
  3. Point Breeze Affordable Homeownership Housing Development: Area Around 1700 Block of Manton Street, May 2013 click here
  4. RFP for Year 39 Housing Counseling Activities - click here
  5. RFP for Neighborhood Advisory Services - click here
  6. RFQ Vacant Land Stabilization and Vacant Land Maintenance - click here
  7. RFA Community LandCare click here
  8. RFP Housing Trust Fund - Affordable Housing Preservation Project 2012 - click here
  9. 4900 Block of Girard Avenue - Affordable Housing Development 2012 -click here
  10. 4500 Block of Tackawanna Street - Affordable Housing Development 2012 - click here
  11. Affordable Rental Housing 2012 - click here
  12. RFP for Mixed-Use Development Program 2011 - click here
  13. RFP for HIV/AIDS Housing Need Assessment for 2012-2017 - click here
  14. RFP for Special-Needs Housing 2011 - click here
  15. RFP for 4400 block of Germantown Avenue - click here
  16. RFP for 9th and Ellsworth Affordable Senior Rental Housing Development - click here
  17. RFP for Affordable Housing Development in Point Breeze - click here
  18. Financial and Compliance Contract or Project Audits click here

Request for Proposals
Affordable Rental Housing Development

The Office of Housing and Community Development (OHCD) is soliciting proposals to finance the development of rental units designed to serve low- and moderate-income households, using funding from the Philadelphia Housing Trust Fund (HTF), federal HOME and Community Development Block Grant funds. This Request for Proposals (RFP) is designed to assist in providing gap financing for rental projects that will seek Low Income Housing Tax Credits (LIHTC), including Preservation Credits, and/or PennHOMES financing from the Pennsylvania Housing Finance Agency (PHFA) in its fall 2013 Cycle. PHFA’s deadline to submit LIHTC applications is November 8, 2013. The PennHOMES program provides additional financing for selected rental developments.

The City is also soliciting proposals for affordable rental projects seeking Four Percent Tax Credits from PHFA.

Briefing Session
Interested parties are strongly encouraged to attend a briefing session on:

Tuesday, August 20, 2013, 10 a.m.
OHCD Board Room
1234 Market St., 17th Floor
Philadelphia, PA 19107.

This room is accessible to persons with disabilities. If you have a disability and require an accommodation in order to participate, call James O’Toole at 215-686-9760 (TDD 215-686-9803) or email him at james.o’toole@phila.gov. Advance notice of 72 hours is required for sign-language interpreter services.

Proposal Submission
Proposals must be in the format described above. An unbound original and six (6) copies of the proposal must be delivered no later than 4 p.m. on Thursday, September 19, 2013 to:

            Office of Housing and Community Development
            1234 Market St., 17th Floor
            Philadelphia, PA 19107

Attention: Deborah McColloch, Director

Questions related to the RFP may be directed to Melissa Long, Deputy Director, at 215-686-9789, or to melissa.long@phila.gov.

Proposals received after the deadline will not be accepted and will not be reviewed.

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD. Please call 215-686-9723 to make arrangements.

Affordable Rental Housing RFP 2013

Exhibit A Project Summary Form

Exhibit B Development Budgets

Exhibit C Economic Opportunity Plan

Exhibit D M/W/DSBE Participation and Workforce Commitments

Exhibit E Contractors Certification of Compliance

Office of Housing and Community Development 
Point Breeze Affordable Homeownership Housing Development: 2325-35 Cross Street and 2330-36 Greenwich Street
REQUEST FOR PROPOSALS
May 2013

The Office of Housing and Community Development (OHCD)is soliciting proposals for a developer to construct affordable homeownership housing on vacant land owned by the Redevelopment Authority (“PRA”) in the Point Breeze section of South Philadelphia. The available site includes vacant lots located at 2325-35 Cross Street and 2330-36 Greenwich Street as identified on the map and legal descriptions attached to this Request for Proposals (RFP) as Attachment A (see list of documents below).  The goal of this RFP is to maintain affordable homeownership housing opportunities in Point Breeze.  Proposals for rental housing are not eligible under this RFP.  

Office of Housing and Community Development 
Point Breeze Affordable Homeownership Housing Development: Area Around 1700 Block of Manton Street
REQUEST FOR PROPOSALS
May 2013

The Office of Housing and Community Development (OHCD)is soliciting proposals for a developer to construct affordable homeownership housing on vacant land owned by the  Redevelopment Authority (“PRA”) in the Point Breeze section of South Philadelphia.  The available site includes vacant lots located in and around the 1700 Block of Manton Street as identified on the maps and legal descriptions attached to this Request for Proposals (RFP) asAttachment A (see list of documents below).  The goal of this RFP is to maintain affordable homeownership housing opportunities in Point Breeze.  Proposals for rental housing are not eligible under this RFP. The City will make available Neighborhood Stabilization Program (NSP) funds for this project. The City is not providing bridge financing under this RFP.  All proposals must adhere to the requirements of the NSP funding.  Specific Energy Star requirements for NSP-funded affordable housing projects are outlined.

Office of Housing and Community Development (OHCD)
Request for Proposals
Year 39 Housing Counseling Activities

The City of Philadelphia’s Office of Housing and Community Development (OHCD) is soliciting proposals for Housing Counseling activities for Fiscal Year 2014 beginning July 1, 2013.  Funding will be provided through the federal Community Development Block Grant (CDBG) program for services to residents of Philadelphia. OHCD intends to assist low- and moderate-income residents by providing CDBG funded housing counseling services to encourage responsible homeownership, curtail the loss of a home through foreclosure, and prevent homelessness. Specifically, OHCD requests proposals for housing counseling services in the areas of mortgage foreclosure prevention, first time homebuyer opportunities, anti-predatory lending and assistance to the City’s tenant population. Mortgage foreclosure prevention is the first priority in housing counseling services. OHCD will consider funding housing counseling services specifically targeted to specific populations, such as the disabled or the elderly. 

Eligible applicants must be nonprofit, in accordance with the federal tax code 501(c)(3). OHCD anticipates funding 20-25 nonprofit organizations to provide housing counseling services in FY 2014.

Please download all of the following documents to complete this RFP:
Interested parties should download the full RFP, Cover Page, Appendices and Exhibits from the list below. A copy may also be obtained at the OHCD reception desk 1234 Market St., 17th Floor, Philadelphia, PA 19107. However, Appendix F, the General Provisions for Housing and Economic Development contracts will only be available on this website (see below).

RFP Housing Counseling Services

Cover Page Applicant Cover Page

Appendices A, B, C: (A) City of Philadelphia Tax and Regulatory Status and Clearance Statement (B) Local Business Entity of Local Impact Certification
(C) General Rules Governing RFPs/Proposals; Reservation of Rights and Confidentiality

Appendix D: Office of Economic Opportunity Antidiscrimination Policy- Minority, Woman and Disabled Owned Business Enterprises Forms, Instructions and Special Contract Provisions

Appendix E: Campaign Contribution Disclosure Forms

Appendix F: General Provisions for a Professional Services Contract

Exhibit A: Units of Service

Exhibit B: Budget Format

Exhibit C: Stage One Threshold Review

Office of Housing and Community Development (OHCD)
Request for Proposals
Neighborhood Advisory Committee Services

The Office of Housing and Community Development (OHCD) is soliciting proposals for Neighborhood Advisory Committee (NAC) services. OHCD will select neighborhood-based organizations to engage neighborhood residents in activities that promote sustainability, create employment opportunities, enhance neighborhood safety, provide decent and affordable housing and foster residential, community and economic revitalization.

Please download all of the following documents to complete this RFP:
Interested parties should download the full RFP, Appendices and Exhibits from the list below. A copy may also be obtained at the OHCD reception desk 1234 Market St., 17th Floor, Philadelphia, PA 19107.

RFP Neighborhood Advisory Committee Services

Appendices A, B, C: (A) City of Philadelphia Tax and Regulatory Status and Clearance Statement (B) Local Business Entity of Local Impact Certification
(C) General Rules Governing RFPs/Proposals; Reservation of Rights and Confidentiality

Appendix D: Office of Economic Opportunity Antidiscrimination Policy- Minority, Woman and Disabled Owned Business Enterprises Forms, Instructions and Special Contract Provisions

Appendix E: Campaign Contribution Disclosure Forms

Appendix F: General Provisions for a Professional Services Contract

Exhibit A: Map of Eligible Census Tracts

Exhibit B: List of Eligible Census Tracts

Exhibit C: NAC Organizational Conditions

Exhibit D: Neighborhood-Based Non-Profit Corporations (”NBNPC”)’s Certification of Compliance with all Federal, State, and City laws, ordinances, and resolutions and Certification of Non-Indebtedness to the City of Philadelphia

Exhibit E: Budget

Exhibit F: Stage One: Threshold Review Checklist

City of Philadelphia through the Office of Housing and Community Development (OHCD) and the Pennsylvania Horticultural Society (PHS)
Request for Qualifications
Vacant Land Stabilization and Vacant Land Maintenance

The Office of Housing and Community Development (OHCD) has issued this Request for Contractor Qualifications (RFQ) for the Vacant Land Stabilization and Vacant Land Maintenance Programs. These programs are two of the components of the City’s strategy to treat and maintain vacant lots. The Pennsylvania Horticultural Society (PHS), through a contract with OHCD, is the manager of these programs and will hold the contracts with the applicants selected through this process. 

This RFQ is to pre-qualify for-profit or nonprofit organizations to be eligible to apply for a landscaping contract. In addition to this RFQ, interested applicants must also respond to a detailed bid package being issued by PHS for either the Vacant Land Stabilization Program or the Vacant Land Maintenance Program (see below for further information about these bid packages). Funding for the Community LandCare Program, another component to the City’s vacant land strategy, is not a part of this RFQ.

The Vacant Land Stabilization bids will be for groups of sites, which vary from 30,000 to 160,000 square feet per each group. As in the past, contractors may bid on more than one group. The treatment for stabilization includes tree installation, re-grading, seeding, fencing and maintenance. 

The Vacant Land Maintenance bids will be for about 15 groups, which are divided into areas by zip code. The square footage for each group ranges from 100,000 to 500,000. Companies may submit bids for more than one group. The scope of work for the Vacant Land Maintenance consists of 14 bi-weekly visits from April 2013 through October 2013. The treatment includes mowing, weeding and trash pick-up.

Please download the following documents to complete this RFQ:

RFQ Vacant Land Stabilization and Vacant Land Maintenance Programs

Appendices A, B, C

Appendix D Notice of Contracting Opportunity (NOCO) anti discrimination ranges

Appendix E Disclosure Forms

Pennsylvania Horticultural Society/Office of Housing and Community Development
Request for Applications
Philadelphia Community LandCare

Since 2004, the Pennsylvania Horticultural Society (PHS) has received funding from the City of Philadelphia‘s Office of Housing and Community Development (OHCD) to improve and manage vacant land through the Philadelphia LandCare Program.  This program utilizes community-based nonprofit organizations within the City that have the experience and capacity to perform community revitalization work consisting of trash pickup, weed removal and mowing of selected lots.  Under this Request for Applications (RFA), this program component shall be referred to as the Community LandCare.  Currently this program utilizes eleven (11) non-profits to improve and maintain 1,900 parcels monthly.

This program is distinct from the Vacant Land Stabilization which utilizes mostly for-profit companies to improve vacant lots with trees, soil, grass and a wood post-and-rail fence.  The lots to be cared for under this RFA will not receive such treatment, although some may be selected for that treatment in the future.  Nonprofits selected under this RFA will provide basic cleaning and mowing on unimproved lots in their own communities, keeping them clean from weed and debris. The Community LandCare’s purpose is to provide the opportunity for the community to have a direct role in the appearance of their neighborhood while creating jobs for community residents. 

This RFA is soliciting applications for all activity under the Community LandCare. Current providers under this program should also submit an application in order to be considered for future contracts. Nonprofit organizations selected through this process will be awarded contracts managed through the Pennsylvania Horticultural Society based on available resources.  No direct City of Philadelphia contract will be made via this RFA.

Contracts will be awarded for a minimum of 50 parcels and not more than 200 parcels.  These contracts require monthly cleaning visits from April through October 2013 at the rate of $22.50 per parcel for each monthly cleaning visit with the expectation of yearly renewals for up to three years dependent on successful performance and continued program funding. 

*A parcel is a lot defined as one address. A vacant lot may be composed of one or more parcels.

Please download the following documents to complete this RFA:

PHS RFA Community LandCare 2013

Attachment A Appendix D Minority, Women, and Disabled Business Enterprise Information

Attachment B Appendix E Disclosure of Information

Office of Housing and Community Development
Request for Proposals
Philadelphia Housing Trust Fund
Affordable Housing Preservation Project

The Office of Housing and Community Development (OHCD) is soliciting proposals to finance the preservation of affordable housing units that serve low- and moderate-income Philadelphia residents, using funding from the Philadelphia Housing Trust Fund (HTF).  The purpose of this Request for Proposals (RFP) is to give nonprofit affordable housing developers/providers an opportunity to propose innovative projects or programs that preserve existing affordable rental or homeownership housing units. 

Projects or programs should demonstrate: 1) leverage of non-federal resources; 2) neighborhood impact; and 3) potential for replication.  Projects that are on blocks with less than 20% vacancy will be considered more favorably.

The process for proposal submission through this RFP will be conducted in two stages. In the initial submission, developers/providers are required to submit the following:

  • a proposed project scope;
  • description of need and neighborhood impact;
  • organizational and development team capacity; and
  • a preliminary budget. 

An interagency review committee will identify projects for the next stage of review.  The full RFP is available on this website - see documents below - and at the address below.

Housing Trust Fund earnings are available only to nonprofit developers or a joint venture in which a nonprofit organization is the controlling partner with demonstrated capacity.  Additional HTF requirements are detailed in the full proposal.

Questions related to the RFP may be directed to Melissa Long, Deputy Director, at 215-686-9789, or to melissa.long@phila.gov.

This RFP is subject to Executive Order 02-05, establishing opportunity ranges for Minority, Women and Disabled Business Enterprises (MBE/WBE/DSBE), and Executive Order 14-08 which restructured the oversight of those ranges.  More detailed information is available as part of the RFP.

Document to download:

HTF Preservation RFP Dec 2012.doc

City of Philadelphia, Michael A. Nutter, Mayor
Office of Housing and Community Development, Deborah McColloch, Director

Office of Housing and Community Development
REQUEST FOR PROPOSALS
4900 Block of Girard Avenue - Affordable Housing Development

The Office of Housing and Community Development (OHCD)is soliciting proposals for a developer or developers to construct affordable housing on vacant properties and lots owned by the City of Philadelphia (“City”) and Philadelphia Redevelopment Authority (“PRA”) on the 4900 block of Girard Avenue in West Philadelphia.  The site is identified on the map and legal descriptions attached to this Request for Proposals as Exhibit F.  This development is designed to serve very low-, low-, moderate, and middle-income (those making below 115% of area median income) households, using federal Community Development Block Grant (CDBG) and HOME funds, and earnings from the Philadelphia Housing Trust Fund (HTF). 
 
Applicants may propose to develop rental or homeownership housing under this Request for Proposals.  The amount of City funds awarded for development will depend on the project selected.  It is anticipated that a successful proposal will construct affordable housing units on all or most of the available parcels.

Developers are encouraged to leverage other sources of funds for this development, such as Low-Income Housing Tax Credits (LIHTC) and/or PennHOMES funds (available from the Pennsylvania Housing Finance Agency), and Federal Home Loan Bank Affordable Housing Program funds.  The LIHTC program provides equity financing for qualified rental ventures meeting certain criteria.  The PennHOMES program provides additional financing for selected rental developments.  Developers seeking to use the LIHTC are urged to review PHFA’s current allocation plan, which can be reviewed at www.phfa.org. Additional sources of funds may invoke other programmatic or construction requirements.

Contacts
Questions related to this RFP may be directed to Melissa Long, Deputy Director, OHCD, at 215-686-9789 or to melissa.long@phila.gov

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD. Please call 215-686-9723 to make arrangements.

4900 Girard RFP

Exhibit A Project Summary Form

Exhibit B Development Budgets

Exhibit C Economic Opportunity Plan

Exhibit D M/W/DSBE Participation and Workforce Commitments

Exhibit E Contractors Certification of Compliance

Exhibit F Map and Legal Description

 

Office of Housing and Community Development
REQUEST FOR PROPOSALS
4500 Block of Tackawanna Street - Affordable Housing Development

The Office of Housing and Community Development (OHCD)is soliciting proposals for a developer or developers to construct affordable housing on vacant properties and lots owned by the City of Philadelphia (“City”) and Philadelphia Redevelopment Authority (“PRA”) on the 4500 block of Tackawanna in Philadelphia.  The site is identified on the map and legal descriptions attached to this Request for Proposals as Exhibit F.  This development is designed to serve very low-, low-, moderate, and middle-income (those making below 115% of area median income) households, using federal Community Development Block Grant (CDBG) and HOME funds, and earnings from the Philadelphia Housing Trust Fund (HTF). 
 
Applicants may propose to develop rental or homeownership housing under this Request for Proposals.  The amount of City funds awarded for development will depend on the project selected.  It is anticipated that a successful proposal will construct affordable housing units on all or most of the available parcels. 

Developers are encouraged to leverage other sources of funds for this development, such as Low-Income Housing Tax Credits (LIHTC) and/or PennHOMES funds (available from the Pennsylvania Housing Finance Agency), and Federal Home Loan Bank Affordable Housing Program funds.  The LIHTC program provides equity financing for qualified rental ventures meeting certain criteria.  The PennHOMES program provides additional financing for selected rental developments.  Developers seeking to use the LIHTC are urged to review PHFA’s current allocation plan, which can be reviewed at www.phfa.org. Additional sources of funds may invoke other programmatic or construction requirements.

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD. Please call 215-686-9723 to make arrangements.

4500 Tackawanna RFP

Exhibit A Project Summary Form

Exhibit B Development Budgets

Exhibit C Economic Opportunity Plan

Exhibit D M/W/DSBE Participation and Workforce Commitments

Exhibit E Contractors Certification of Compliance

Exhibit F Map and Legal Description

 

Office of Housing and Community Development
REQUEST FOR PROPOSALS
Affordable Rental Housing Development

The Office of Housing and Community Development (OHCD) is soliciting proposals to finance the development of rental units designed to serve low- and moderate-income Philadelphia residents, using funding from the Philadelphia Housing Trust Fund (HTF), federal HOME and Community Development Block Grant funds. This Request for Proposals (RFP) is designed to assist in providing gap financing for rental projects that will seek Low Income Housing Tax Credits (LIHTC), including Preservation Credits, and/or PennHOMES financing from the Pennsylvania Housing Finance Agency (PHFA) in its fall 2012 Cycle.  PHFA’s deadline to submit LIHTC applications is November 2, 2012. The PennHOMES program provides additional financing for selected rental developments.

The City is also soliciting proposals for affordable rental projects seeking Four Percent Tax Credits from PHFA. 

Please note that any proposal that received a commitment or conditional commitment of HTF, HOME or CDBG funds for LIHTC rental development from OHCD in the past and that has not been awarded LIHTC by PHFA MUST submit a new proposal in response to this RFP. Only proposals received in response to this RFP will be considered for City support for Four Percent Credits and for Nine Percent Credits in the fall 2012 PHFA tax credit round.

This year the City is NOT issuing a separate Request for Proposals for Special Needs housing simultaneously with this RFP. However, affordable housing developments serving Special Needs populations that propose to use Low Income Housing Tax Credits as a source of financing are eligible under this RFP. 

In addition, the City has set aside approximately $1 million in CDBG resources to fund the development of the commercial/retail portion of Mixed-Use projects seeking Low Income Housing Tax Credits.  To be eligible for this financing, the project must be located on or near commercial corridors.  Upon completion of the project, the vacancy rate on the block may not exceed 20 percent.  Eligible properties may have a vacant property on one side, but not both sides.

Proposals received in response to this RFP will be reviewed by an interagency group comprised of representatives of the Office of Housing and Community Development, the Commerce Department, the Philadelphia Redevelopment Authority (PRA), the Office of Supportive Housing and the Philadelphia City Planning Commission.  The review committee will recommend projects for funding.  Projects submitted to the RFP should be generally consistent with the Rental Selection Criteria, Appendix pp. 23-29 in the Year 38 Consolidated Plan,which can be accessed on this website: click here. Special Needs projects submitted to the RFP should be generally consistent with the Special Needs Selection Criteria, Appendix pp. 34-40 in the Year 38 Consolidated Plan.

CDBG and HOME funds are available to for-profit developers and nonprofit developers.  Housing Trust Fund earnings are available only to nonprofit developers.  Since Low Income Housing Tax Credit developments are structured as for-profit entities, nonprofit entities seeking HTF earnings are eligible only if they meet the HTF partnership requirements and other HTF requirements detailed in Attachment A.  The City reserves the right to award funding to developments using the mix of funding sources it deems most appropriate for the development and to meet the overall goals of the City’s affordable housing program.

Applicants should familiarize themselves with PHFA’s requirements and submit applications to this RFP that are eligible for funding from PHFA.  The proposal submitted to PHFA should be consistent with the proposal submitted to this RFP in location, number of units, development entity, income mix and financing.  The City reserves the right to withdraw its commitment of financing to a project submitted to PHFA that is inconsistent with the proposal submitted in response to this RFP.

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD. Please call 215-686-9723 to make arrangements.

Affordable Rental Housing RFP

Exhibit A Project Summary Form

Exhibit B Development Budgets

Exhibit C Economic Opportunity Plan

Exhibit D M/W/DSBE Participation and Workforce Commitments

Exhibit E Contractors Certification of Compliance

REQUEST FOR PROPOSALS
Mixed-Use Development Program 2011

The Office of Housing and Community Development (OHCD) and the Department of Commerce are soliciting proposals for its Mixed-Use Development Program. The goal of this Request for Proposals (RFP) is to create economic and affordable housing opportunities by eliminating blight and strengthening Philadelphia’s neighborhood commercial areas. A total of up to $1 million in Community Development Block Grant (CDBG) funds have been made available in Fiscal Year 2012 to support the rehabilitation of mixed-use properties on or adjacent to commercial corridors.   

Properties for consideration under this RFP must be vacant commercial and residential properties, located on or near commercial corridors. The vacant portion of the property may be either the commercial portion or the residential portion or both. Upon completion of the project, the vacancy rate on the block may not exceed 20%.  Eligible properties may have a vacant property on one side, but not both sides.

Projects that will not have site control by the end of 2012 will not be funded. 

For projects in which city funding will be used toward the rehabilitation or new construction of housing, a minimum of 51% of those housing units developed must be affordable to households with incomes of up to 80% of area median income. If only one unit of housing is to be built or rehabilitated, then that housing unit must be affordable to households with incomes up to 80% of area median income. The City will place deed restrictions or liens on the property to ensure affordability for 20 years. Income reference tables are in the City’s Year 36 Consolidated Plan, Appendix page 4, and also available on this website:www.phila.gov/ohcd.

City funding will provided through the Redevelopment Authority and the maximum grant request for a single project is $250,000. A match of non-city funds is required under this program and developers must provide supporting evidence of all funding commitments received and/or pending. The amount of leverage will be considered in the scoring of the proposals. Additional sources of funds may invoke other programmatic or construction requirements.

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD. Please call 215-686-9723 to make arrangements.

Mixed-Use 2011 RFP

Exhibit A Mixed-Use Development Pilot Project Summary Form

Exhibit B Budgets

Exhibit C Economic Opportunity Plan

Exhibit D M/W/DSBE Participation and Workforce Commitments

Exhibit E Contractors Certification of Compliance

 

REQUEST FOR PROPOSALS
HIV/AIDS Housing Needs Assessment for 2012-2017

(Please note that the RFP file was updated at 12 Noon on November 1, 2011.)

The City of Philadelphia is seeking professional services from a qualified consultant firm to conduct an assessment of housing needs for people living with HIV/AIDS in Philadelphia and residents of Bucks, Chester, Delaware, and Montgomery counties. In addition to assessing the housing needs of people living with HIV/AIDS for the next five years, the selected applicant would prioritize needs in context of available funding.

The completed HOPWA Needs Assessment will be used to update, review and evaluate the effectiveness of OHCD’s HOPWA program strategies, and overall housing programs and policies in consideration of changing housing market forces, the real estate foreclosure crisis, and many other local, regional, and national factors affecting HOPWA needs. The completed Needs Assessment will serve as a substantive, logical basis for HOPWA planning and will provide essential and detailed information to policy makers, City administrative staff, HOPWA providers, and fair housing advocates.

To date, the primary housing funding stream for people with AIDS is HOPWA Formula funding from the U.S. Department of Housing and Urban Development, which is awarded to the City of Philadelphia’s Office of Housing and Community Development (OHCD) to serve the Philadelphia-Eligible Metropolitan Area of Bucks, Chester, Delaware, Montgomery and Philadelphia counties. HOPWA funds are the primary source of funding for HIV/AIDS Rental Assistance Programs.

Interested parties should download the full RFP and Exhibits from the list below.

HIV/AIDS Housing Needs Assessment for 2012-2017 RFP

Exhibit A Housing General Provisions

Exhibit B Office of Economic Opportunity Goals

Exhibit B-1 OEO Solicitation for Participation & Commitment Form

Exhibit C Tax Statement

REQUEST FOR PROPOSALS
Special-Needs Housing Development 2011

The City of Philadelphia’s Office of Housing and Community Development (OHCD), along with other City agencies, is soliciting proposals for the development of housing for persons with special needs.  The City is seeking specific types of housing development proposals for designated special-needs populations who fall into any one (or combination) of the following categories:

    • permanent housing for chronically homeless single individuals, with special consideration for those projects that target veterans;
    • female veterans, with or without children, with particular emphasis on heads of household age 18-24;
    • Safe Haven housing for chronically homeless single individuals; and
    • permanent housing for disabled individuals homeless at discharge from Philadelphia Prison System (may be single individuals or families);
    • permanent housing for persons with HIV/AIDS (may be single individuals or families);
    • permanent housing for persons with physical disabilities, including mobility, vision, or hearing impairments (may be single individuals or families); and
    • permanent housing for chronically homeless families;
    • permanent housing for homeless youth, including emancipated youth, who are alone and/or are parents with children, ages 16-23, with disability, with particular emphasis on gay, lesbian, or transgender youth;
    • permanent housing for repeat users of the emergency shelter system, particularly families (an adult or child in the household must have a disability);
    • permanent housing for homeless victims of domestic violence (an adult or child in the household must have a disability).

Applicants for special-needs housing must provide supportive services appropriate to the needs of the population(s) proposed to be served. 

Documents
Interested parties should download the full RFP and Exhibits from the list below. A copy may also be obtained at the OHCD reception desk 1234 Market St., 17th Floor, Philadelphia, PA 19107.

Special-Needs Housing Development RFP

Exhibit A: Program Requirements by Funding Source including CDBG, HOME, SHP, and HOPWA Funds

Exhibit B: Supportive Housing Program Definitions

Exhibit C: Project Summary Form

Exhibit D: Participants Chart

Exhibit E: Development Budget (including Sources and Uses and Operating Pro Forma)

Exhibit F: Supportive Service, Operating and Administrative Budgets

Exhibit G: Match and Leveraging Chart

Exhibit H: Economic Opportunity Plan

Exhibit I: M/W/DSBE Participation and Workforce Commitments

Exhibit J: Contractors Certificate of Compliance with Chapter 17-1600 of The Philadelphia Code

Office of Housing and Community Development (OHCD), City of Philadelphia
REQUEST FOR PROPOSALS
4400 block of Germantown Avenue, Affordable Rental Housing Development with Commercial Space

The Office of Housing and Community Development (OHCD) is soliciting proposals for a developer to construct affordable rental housing with commercial space on a site located on the south side (even side) of the 4400 block of Germantown Avenue in Nicetown. The available site is within a tenth of a mile of the Wayne Junction Intermodal Transportation Center, a major transit hub. The City will make available up to $4 million in Neighborhood Stabilization Program 2 (NSP2) funds to subsidize the development of affordable rental housing at this location. The site is identified on the site map with legal descriptions attached to this Request for Proposals as Attachment A. Not all available funds are anticipated to be awarded for this project. The Redevelopment Authority (RDA) has site control of both sides of the 4400 block of Germantown Avenue, and in the future the City may issue Requests for Proposals for affordable housing development on the north (odd) side of the street.

In January 2010, the City was awarded $43.9 million in NSP2 funds from the U. S. Department of Housing and Urban Development to fund activities that will preserve and rebuild Philadelphia neighborhoods as thriving communities with quality housing. The City’s approach focuses on strengthening neighborhoods through strategic investments, expanding successful neighborhoods into adjacent areas that have been left behind over the last fifteen years. Targeted activities will serve as a catalyst for revitalization and assist with market transformation while preserving a range of housing opportunities and options.

Affordable rental housing is eligible for City subsidy through the Neighborhood Stabilization Program under this Request for Proposal. The construction of a mixed use development including commercial or retail development is strongly encouraged. Commercial development must be financed through other sources.  Projects must serve households with incomes at or below 120 percent of AMI. At least 50 percent of the units proposed should be affordable to households with incomes up to 50 percent of area median income. Other sources of subsidy may invoke other income requirements. The City will place deed restrictions or liens on the property to ensure affordability for twenty years. Income reference tables are available in the City’s Year 36 Consolidated Plan, Appendix page 4 available on this website, click here, or on the income guidelines pageclick here.

Developers are strongly encouraged to leverage other sources of funds for this development, in particular Low-Income Housing Tax Credits (LIHTC) and/or PennHOMES funds (available from the Pennsylvania Housing Finance Agency (PHFA)), and Federal Home Loan Bank Affordable Housing Program funds.  The LIHTC program provides equity financing for qualified rental ventures meeting certain criteria.  The PennHOMES program provides additional financing for selected rental developments.  The current allocation plan has not yet been released, however, developers seeking to use the LIHTC are urged to review PHFA’s prior allocation plans, which can be accessed at http://www.phfa.org/developers/developer/lihtc.aspx.  It is anticipated that PHFA will require that preliminary applications for LIHTC be submitted to it on November 5, 2010.  The Philadelphia Commerce Department and the Philadelphia Industrial Development Corporation administer a variety of financing, tax incentive and other financial assistance programs that can provide support for eligible commercial and mixed-use development projects.  Additional sources of funds may invoke other programmatic or construction requirements.

Consistent with City policy for the disposition of City property for affordable housing, the site will be conveyed to the developer(s) at nominal value, free and clear of all liens and encumbrances.  The vacant parcels are identified on the plot plan attached to this Request for Proposals (Attachment A page 10 of RFP). City development funding will be provided through the Redevelopment Authority. The RDA expects to retain a community outreach consultant to assist with community engagement and project awareness. The selected developer is expected to work with the RDA in these efforts.

Additional information:   
The Philadelphia City Planning Commission (PCPC) recommends that first floor retail on the north end of the site be considered as part of the overall site plan.  PCPC has made preliminary plans for this area, the “Germantown and Nicetown Transit-Oriented Plan,” available at http://www.philaplanning.org/plans/gtwntoplansum.pdf.   Applicants are strongly encouraged to review and respond to that work.  An Environmental Review Phase I report included as Attachment B.

This RFP is subject to Executive Order 02-05, establishing opportunity ranges for Minority, Women and Disabled Business Enterprises (MBE/WBE/DSBE).  More detailed information is available as part of the RFP. 

Documents
Interested parties should download the full RFP, Attachments and Exhibits from the list below. Attachments A and C are part of the RFP and can be found on pages 10 and 12. A limited number of paper copies are available during normal business hours at OHCD, 1234 Market St., 17th Floor, Philadelphia, PA 19107.

4400 Block Germantown Avenue Affordable Rental Housing Development RFP includes Attachments A and C

Attachment B: PHASE I ENVIRONMENTAL SITE ASSESSMENT

Attachment D: Office of Economic Opportunity (OEO) Instructions

Exhibit A: Project Summary Form

Exhibit B: Budgets

Exhibit C: TAX CREDIT/PennHOMES Equity Summary

Exhibit D: OEO Solicitation for Participation and Commitment Form

Exhibit E: Developer’s Economic Opportunity Plan

Office of Housing and Community Development (OHCD), City of Philadelphia
REQUEST FOR PROPOSALS
9th and Ellsworth Affordable Senior Rental Housing Development

OHCD is soliciting proposals for a developer to construct approximately 50 new affordable rental units for senior citizens on City-owned vacant land located at 921-31 Ellsworth Street in South Philadelphia. The City will provide federal HOME Investment Partnership funds to subsidize this development. 

The vacant parcel will be conveyed to the successful developer free and clear of all liens and encumbrances.  The vacant parcel is identified on the map attached to this Request for Proposals (Attachment A). The site is comprised of a land currently used as a parking lot, under lease by the City to the Philadelphia Parking Authority.  The City will end its lease with the Philadelphia Parking Authority prior to closing with the selected developer.

It is anticipated that the successful proposal will construct and manage a senior citizen rental development at this site.  Federal HOME funds allocated by the City are available to subsidize the construction of rental housing for residents with incomes of up to 60% of area median income.  Other sources of subsidy may invoke other income guidelines.

Developers are strongly encouraged to leverage other sources of funds for this development, such as Low-Income Housing Tax Credits (LIHTC) and/or PennHOMES funds (available from the Pennsylvania Housing Finance Agency), and Federal Home Loan Bank Affordable Housing Program funds.  The LIHTC program provides equity financing for qualified rental ventures meeting certain criteria.  The PennHOMES program provides additional financing for selected rental developments.  Developers seeking to use the LIHTC are urged to review PHFA’s current allocation plan, which can be accessed at http://www.phfa.org/developers/developer/lihtc.aspx

The City will provide the land for the proposed senior housing development to the successful applicant at nominal consideration, free and clear of all liens and encumbrances.

The City assumes no liability for costs incurred in proposal preparation.  The City reserves the right to accept or reject proposals or to seek additional information from any applicant.  The City is under no obligation to select a Developer through this RFP.

Documents
Interested parties should download the full RFP and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD, 1234 Market St., 17th Floor, Philadelphia, PA 19107.

9th and Ellsworth Affordable Senior rental housing development RFP

Exhibit A: Project Summary Form

Exhibit B: Budgets

Exhibit C: TAX CREDIT/PennHOMES Equity Summary

Exhibit D: Instructions for EEO form

Exhibit E: Office of Economic Opportunity Solicitation for Participation and Commitment Form

Exhibit F: Developer’s Economic Opportunity Plan

Office of Housing and Community Development, City of Philadelphia
REQUEST FOR PROPOSALS
Affordable Housing Development – Point Breeze

The Office of Housing and Community Development (OHCD) is soliciting proposals for a developer or developers to construct affordable housing on vacant land owned by the City of Philadelphia and the Redevelopment Authority in the Point Breeze section of South Philadelphia. The City will make available Neighborhood Stabilization Program 2 funds to subsidize the development of affordable housing at this location.

The available site includes vacant lots located in the 1600 block of Federal Street and the 1200 block of S. 17th Street. The specific sites as well as application requirements are identified in the Request for Proposals.

Interested parties should review the full RFP, see below. Interested parties should download the RFP, Attachment and Exhibits from the list below. A limited number of paper copies are available during normal business hours at OHCD, 1234 Market Street, 17th Floor, Philadelphia, PA 19107. Questions regarding the RFP should be directed to Scott Wilds at 215-686-9774 or via email to Scott Wilds.

Documents
Point Breeze RFP
Attachment A: Map of Project Sites and Legal Description
Exhibit A: Project Summary Form
Exhibit B: Budgets
Exhibit C: PHFA Tax Credit/PennHOMES Equity Summary
Exhibit D: Office of Economic Opportunity Instructions
Exhibit E: Office of Economic Opportunity Solicitation for Participation and Commitment Form
Exhibit F: Developer's Economic Opportunity Plan

This RFP is subject to Executive Order 02-05, establishing opportunity ranges for Minority, Women and Disabled Business Enterprises (MBE/WBE/DSBE). More detailed information is available as part of the RFP.

The City assumes no liability for costs incurred in proposal preparation. The City reserves the right to accept or reject proposals or to seek additional information from any applicant. The City is under no obligation to award funds through this RFP.

City of Philadelphia, Michael A. Nutter, Mayor
Office of Housing and Community Development, Deborah McColloch, Director

Office of Housing and Community Development
REQUEST FOR PROPOSAL
Financial and Compliance Contract or Project Audits

I. Overview.
Certified Public Accountants (CPA’s), which are referred to as proposer(s) here-in-after in this contract opportunity or request for proposal (RFP) are invited to submit online proposals (as per information set forth in this contract opportunity, and/or in the City’s website, which is set forth in Section I. E. below) to perform three (3) financial and compliance contract or project audits in accordance with Government Auditing Standards on the following three (3) projects:

A. Project(s) List:
Department of Community and Economic Development (DCED)
PROJECTS ENDING June 30, 2008

Project # Name
State Funds
Local Match
Total
Audit Period
25-306-0043 Adaptive Modifications Program
$480,000
$2,907,690
$3,407,690
7/1/05- 6/30/08
25-306-0017 Basic Systems Repair & Development Subsidy for 4 New Construction Homeowner Projects
$5,730,000
$16,020,000
$21,750,000

7/1/05-
6/30/08

25-330-0038 Planning/Technical Assistance for 2 Rail Station Areas
$150,000
$37,500
$187,500
7/1/05- 6/30/08


The administering agencies for the above three (3) projects are as follows:

#25-306-0043 - Philadelphia Housing Development Corporation (PHDC).

#25-306-0017 - Redevelopment Authority of the City of Philadelphia (RDA) and the Philadelphia Housing Development Corporation (PHDC).

#25-30-0038 - Office of Housing and Community Development (OHCD) through the United Way. OHCD sub-granted one project to PHDC; one project to both PHDC and the RDA and one project to the United Way.

All three (3) contracts or projects have been subject to the audit requirements of the Single Audit Act - 0MB Circular A-133 on an entity wide basis as all DCED funds sub-granted to the RDA, PHDC and the United Way have been, or would be, audited for the aforementioned fiscal years as major programs by the respective agencies’ audit firm(s).

All three (3) contracts or projects shall be audited from inception to close out. All three (3) projects would be completed by June 30, 2008.

B. Funding Sources
The Commonwealth of Pennsylvania, Department of Community and Economic Development (DCED) has funded all three (3) contracts or projects. Any local match consists of Federal funds provided by the U.S. Department of Housing and Urban Development (HUD) and/or by the City of Philadelphia or by the Philadelphia Neighborhood Development Collaborative (PNDC).

C. Name and Address of Requesting Agency:

City of Philadelphia
Office of Housing and Community Development, Audit Department
1234 Market Street, 17th Floor
Philadelphia, PA 19107

D. Project Questions Shall be Directed to:

  1. Audit Requirements – OHCD, Ezra Tepel (215-686-9725) and Joel Jenkins (215-686-9733)
  2. Contract Programmatic or Application Information – OHCD, Laura Taylor OHCD Contract Conformance Manager (215-686-9711)
  3. Project Fiscal Information – OHCD, Suki Kazahaya (215-686-9740)
  4. Project Fiscal Information – PHDC, James Quinn (215-448-3182)
  5. Project Fiscal Information – RDA, Roderick Lyles (215-209-8717)
  6. EEO Information – Michael Bell, OHCD, Compliance Director (215-683-3006)

E. Proposal Submission
Proposers shall register as a vendor prior to submission of their online proposals. To register, use the City’s website at www.ework.phila.gov/contracts, then choose eContract Philly. It is only necessary to register once in the City’s system. Proposers that had previously registered and had been issued their User ID and PIN numbers, can apply for the audits of these three (3) projects without the need to re-register.

Proposers shall apply online in order to be eligible for award of the posted contract opportunity, or RFP. Proposals to this contract opportunity, or RFP, shall not be considered unless applications are submitted through the City’s website at www.ework.phila.gov/contracts, then proceed as in the above paragraph, within the prescribed time period. Proposers who have failed to file complete applications through the aforementioned application process prior to the closing date and time indicated in this contract opportunity, or RFP, shall not be considered for award of this contract.

eContract Philly encourages proposers to start and complete their online applications as early as possible. Please be aware that internet connection speed depends on a variety of factors including: configuration of your computer, configuration of your business network, the condition of the wiring at your business, and network or internet congestion (available bandwidth). Please prepare and plan accordingly to ensure timely submissions of proposals.

You can begin uploading (or attaching) your contract application materials at any time. It is especially prudent for you to start uploading your attachments earlier if you have a large number of attachments (e.g. over five documents) or larger sized attachments (e.g. above 5 MB). Until you sign and submit your application, your materials are not accessible to staff at OHCD and/or with the City of Philadelphia. Once you have signed and electronically submitted, your application, it is accessible only to appropriate OHCD and/or other City employees.

Proposers shall complete all required Disclosure Forms, which are accessed on-line on the aforementioned City’s website. Applicants are now required to disclose their campaign contributions, any consultants used and contributions the consultants have made, prospective subcontractors, and whether they have received any requests or advice on satisfying minority owned business participation goals from City employees. The submission of disclosure information and of proposals is part of the online application process. For more information, please consult the reference materials found on the website via e-mail to econtractphilly@phila.govor by calling 215-686-4914.

OHCD encourages proposers to include participation of qualified MBE and/or WBE and/or DSBE CPA firms or individuals, on the S & C Form mentioned below in this paragraph, within the ten (10%) to fifteen (15%) participation guide range, pursuant to the Mayor’s Executive Order 02-05. Please note, even though proposers shall complete the required Disclosure form pertaining to prospective subcontractors, on-line, all proposers shall also submit, as an electronic attachment, hereto, the Solicitation and Commitment Form (S & C Form), which, is also identified as Attachment I, to this contract opportunity or RFP. The submission of the S & C Form is required for compliance with the Mayor’s Executive Order 02-05 -Participation of Minority (MBE), Women (WBE) and Disabled Business Enterprises (DSBE).

Proposers shall follow all instructions set forth in the aforementioned City’s website for contract applications, and/or as set forth in this contract opportunity or RFP. Should a Proposer not electronically sign and submit its proposal or application on line, the application shall not be considered by OHCD or the City.

F. Responsibility for Proposal:
The proposals shall become part of OHCD’s and the City’s files without any obligation upon OHCD and/or the City of Philadelphia. OHCD and/or the City shall not be liable for any costs associated with the development, preparation, submission or presentation of any proposal or related material submitted in response to this contract opportunity or RFP.

II. Audit Requirements
A. Basis of Audit - The winning proposer shall perform three (3) contract or project audits in accordance with the following:

  1. GAO Government Auditing Standards.
  2. DCED Closeout Guidelines for Contracts with State Funding.

B. Reporting Requirements - The winning proposer shall submit three (3) separate contract or project Audit Reports, one each for the three (3) aforementioned contracts or projects, which shall contain, at a minimum, the following:

  1. Independent Auditor’s Report
    a. Shall state that the report has been performed in accordance with GAGAS, and that the proposer has met the required independence standards.

    b. Shall state whether the financial statements are presented in accordance with generally accepted accounting principles (GAAP).

    c. Shall identify those circumstances in which the GAAP principles were not observed.

    d. Shall either contain an expression of the proposer’s opinion regarding the financial statements, taken as a whole, or the proposer’s assertion that no opinion could be given.

    e. Shall state that the proposer is issuing a separate report on compliance and internal controls over compliance.


  2. Statement of (contract or project) Net Assets

  3. Statement of (contract or project) Activities

  4. Statement of (contract or project) Cash Flow

  5. Comparison Statement of (contract project) Budget to Actual Expenditures.
    If contracts or projects are multi-funded, all separate sources and amounts must be indicated.

  6. Notes to Financial Statements
    a. Nature of organization/project.
    b. Basis of accounting
    c. Background, purpose, and funding source of each contract or project shall be disclosed.


  7. Independent Auditor’s Report on Internal Control over Financial Reporting.
    a. Shall describe the scope of the testing of internal control over financial rting.

    b. Shall state whether the results of Audit testing disclosed control deficiencies and/or significant deficiencies and/or material weaknesses (Findings) that represent deficiencies in the internal control structure or whether no deficiencies were found.

    c. Shall disclose all instances of fraud and illegal acts unless clearly inconsequential.


  8. Independent Auditor’s Report on Compliance and Internal Control over Compliance
    a. Shall describe the scope of compliance testing.

    b. Shall state whether the results of audit testing disclosed no instances of noncompliance, which are required to be reported under Government Auditing Standards (GAS), or whether instances of non-compliance (Findings) were disclosed, and if so, provide a summary of these instances (Findings).

    c. Shall state whether the results of audit testing disclosed control deficiencies and/or significant deficiencies and/or material weaknesses Findings) that represent deficiencies on the internal control structure over compliance or whether no deficiencies were found.

    d. Shall identify all amounts of questioned costs and/or state that no questioned costs were found. (Findings).


  9. Findings Detail
    a. Findings shall provide sufficient information to clearly show· Criteria (what should be)
    • Conditions –statement of (what was found).
    • Cause (why it happened).
    • Effect (difference between what is and what should be).
    • Recommendation (what is needed to be done).
    • Views of responsible officials- management responses (corrective action taken or to be taken as indicated below).

b. A detailed explanation of questioned cost shall be provided.

c. Management’s response and plan of corrective action:

  • Management shall comment on all the findings and recommendations.
  • If Management disagrees with a finding or recommendation an explanation as to why corrective actions are not necessary shall be provided.
  • Management shall provide the specific corrective actions that have been taken or are planned and state the specific point in time when such actions would be implemented or had been implemented.
  • Management shall provide a description of the monitoring to be performed to ensure that the corrective actions are taken. Also, Management shall provide the position title of the person responsible for overseeing each corrective action process.

III. Work Papers
A. The proposer’s work papers shall be retained for at least five (5) years from the date of the Audit Reports unless the proposer is notified in writing to extend the retention period.

B. The reconciliation of the three (3) audit contract or project reports to the agency’s records shall be included in the proposer’s work papers and given to the agencies being audited.

C. The proposer’s work papers shall be made available to the City Controller’s Office and/or to any authorized representatives of OHCD or DCED, if requested.

IV. Time Consideration and Requirements
A. Mandatory pre-bid meeting at OHCD on

- July 24, 2008, at 10:00 am.
- 1234 Market Street, 17th Floor

B. Proposals shall be electronically submitted via the aforementioned City’s web site on or before

- August 6, 2008, by 5:00 pm.
- 1234 Market Street, 17th Floor

C. Work cannot commence until OHCD has informed the selected proposer to start its audit process.

D. Three (3) preliminary draft reports shall be submitted to the OHCD Audit Department on or before

- October, 27, 2008 by 4:00 p.m., and
- the exit conference shall be held on or before November 17, 2008.

E. Eight (8) bound copies of the three (3) contract or project audit reports shall be submitted to the OHCD Audit Department, on or before

– November 24, 2008 by 4:00 p.m.

V. Criteria for Selection
The contract resulting from this contract opportunity or RFP will be awarded to the qualified proposer whose proposal is the most advantageous to the City. Any proposed award shall be subject to all required approvals by OHCD, the City Solicitor, Finance Director and the Procurement Director, and terms and conditions of the City, including but not limited to, the City’s indemnification and insurance requirements.

The administrative and technical requirements set forth below are considered absolute requirements for selection. Submissions that are rated unacceptable for any of these absolute requirements shall be rejected from further consideration.

A. Proposer selected shall have followed all application and disclosure requirements set forth in the City’s aforementioned web site, and/or as set forth herein, including, but not limited to, electronic submission and signature of the application.

B. Lowest Bid of qualified proposer’s firm.

C. Proposer cannot appear on any federal, state or city debarment or suspension listing.

D. Proposer must be in good standing with OHCD (all prior audit reports were satisfactorily submitted and accepted by 0HCD).

E. The criteria for qualification includes:

  1. Understanding of work to be performed.
  2. Qualifications of firm and personnel.
  3. Approach to performing the audit.
  4. Experience.
  5. Estimated Time.
  6. Quality control report (Peer Review)
  7. Employment and Subcontracting Commitments. Refer to Section I. E. and to VI. A. 8., herein, of this Contract opportunity or RFP.
  8. ACIS information.

VI. Proposal Responsiveness
A. Mandatory Proposal Format - Content
In order to help simplify the review process and obtain the maximum degree of comparison, each proposer shall organize and present its proposa in the following manner:

1. Title Page
Show the contract opportunity or RFP subject, the name of the proposer’s firm, local address, telephone number, name of the contact person and the date.

2. Table of Contents
Include a clear identification of the contents by sections and by page number.

3. Letter of Transmittal
Shall be limited to one (1) or two (2) pages.

a. Briefly state proposer’s understanding of the work to be done and make a positive commitment to perform the work within the reuired time period.

b. State the all-inclusive maximum fee for which the work will be done.

c. State the names of the persons who will be authorized to make representations for and bind the proposer, and their position title and office addresses.

d. State that the person(s) signing the proposal and the audit engagement letter are authorized to bind the proposer.

4. Proposer’s Profile

a. State whether the firm is local, regional, national or international.

b. State the location of the office from which the work is to be done and the number of partners, managers, supervisors, seniors and other professional staff employed at that office.

c. Describe the range of activities performed by the local office such as government auditing (Financial and Compliance), accounting, tax service, or management services.

d. List recent financial/compliance audits of DCED funded contracts or projects (if any).

e. Provide a statement as to whether the proposer appears on any or all governments’ list of vendors that are barred from bidding on contracts. Should the statement be positive, provide all government levels, which have barred the proposer, and the reasons for being barred.

5. Peer Review
If your firm has had a quality control review (QCR), proposer shall attach a copy the most recent QCR report, and any comments letter, to your firm’s online proposal. If not, please state how and when you plan to meet this requirement.

6. Mandatory Affirmation Criteria
To be considered for award, proposer shall have an appropriate basis to make and shall make the following affirmative statements:

a. Affirm that the proposer meets the independence standards as well as all other requirements of the GAO Government Auditing Standards.

b. Affirm that the proposer is in good standing with OHCD and DCED.

c. Affirm that the proposer does not have any record of substandard audit work.

d. Affirm that the proposer is not barred from providing services via any and/all governments' list of vendors that are banned from bidding for contracts.

e. Affirm that the proposer is not currently indebted to the City of Philadelphia as to delinquencies to any and all taxes, license fees, open judgments/court awards, and/or water and sewer obligations and would not become so indebted during this contract.

It is understood that should any of the above affirmations be false, the proposer is subject to prosecution under Title 18 Pa.C.S.A. Section 4904 (Sworn falsehoods made to government authorities).

In addition to any other rights or remedies available to the City at law or in equity, it is understood that any breach or failure to conform to the above affirmations may result in the offset of any such indebtedness to the City by payments due to the proposer under this contract, which has been awarded under this contract opportunity or RFP, and/or termination of the contract that has been awarded from this contract opportunity or RFP.

7. Summary of the proposer’s Qualifications
Proposer shall provide the following:

a. Identify the supervisors who will work on the audit, including those who are staff from other than the local office.

b. Electronically attach, via the aforementioned City’s on line application process, resumes including relevant experience and continuing education for supervisory staff to be assigned to the audit.

c. Describe the recent local and regional office auditing experience similar to the type of audit requested, and give the names and telephone numbers of client officials responsible for the audits listed.

8. Employment and Subcontracting

a. The proposer shall establish specific hiring, and/or sub-contracting goals. Refer to Section I. E., herein, for an overview of these requirements.

b. The proposer shall provide the required employment and sub-contracting participation form as an electronic attachment. Refer to Section I. E., herein.

9. Proposer’s Approach to the Audit

a. Electronically submit, as indicated above herein, a work plan, as part of your application to accomplish the scope defined in the aforementioned Section II (Audit Requirements) of this RFP.

b. The work plan shall include:

  1. The basis for the audits.
  2. Time estimates for each significant segment of the work.
  3. The staff level to be assigned.
  4. Where possible, individual staff members should be named.
  5. The planned use of specialists shall be specified.
  6. The audit work plan shall completely cover what audit work will be accomplished to allow the proposer to submit:

a) Reports with opinions on the financial statements.
b) Reports on the results of the study and evaluation of internal control systems.
c) Reports on results of tests of compliance with all applicable laws and regulations.

The work plan shall demonstrate the proposer’s understanding of the audit requirements set forth by the DCED.

10. Compensation

a. Shall state the total hours and hourly rates required to complete the three (3) audits and reports, by staff classification, and the resulting all-inclusive maximum fee for which the requested work would be done.

b. Twenty five percent (25%) of the audit fee would be retained until the three (3) audit reports are reviewed and accepted by OHCD and DCED.

c. If the reports were submitted on time and OHCD has not provided notification of the review results within ninety (90) days of the last date on which any or all of the three (3) contract or project audit reports were submitted, the twenty five percent (25%) fee balance would be released, unless the reason for the for lack of results is that the proposer has not complied with requests from OHCD pertaining to changes needed to any or all of the three (3) audit reports, and/or unless DCED has not communicated the status as to acceptance of any or all of the three (3) reports within the aforementioned ninety (90) day period.

It is the responsibility of all proposers to assure that they have received any and all addenda by reviewing the contract opportunity or RFP on the City’s website prior to submission of proposals and/or of revisions thereto.

All proposers are responsible for reviewing and verifying the completeness of their proposals.

11. Additional Information
Since the preceding sections refer to information that is specifically requested, any additional information considered essential to the proposal shall be included in this section. However, do not include or attach general information publications, such as directories or client lists. Should the proposer not have any additional information to present, please state so in this section.

VII. City’s Reservation of Rights
A. Right to Reject Proposals and Waive Informalities

  1. The City reserves the unilateral right to reject as informal or non-responsive any proposal that, in the City’s sole judgment, is incomplete, is not in conformity with applicable law, is conditioned in any way, deviates from this contract opportunity or RFP, or contains erasures, alterations, or items of work not called for by this contract opportunity or RFP.
  2. The City reserves the right to reject any and all proposals and/or re-issue the notice of contract opportunity, or RFP, at any time prior to execution of a final contract, to issue a new notice of contract opportunity , RFP, with terms and conditions substantially different from hose set forth in this notice of contract opportunity, or RFP, extend the time period for responding to this notice of contract opportunity, or RFP, or cancel this notice of contract opportunity with or without issuing another notice of contract opportunity outright or if, in the City’s sole discretion, it is in the City’s best interest to do so.
  3. The City may waive any informality, defect, non-responsiveness and/or deviation from the RFP that is not, in the City’s sole judgment, material to the proposal, except as to minimum or absolute requirements set forth herein by OHCD.
  4. The City may accept or reject any or all of the items in any proposal and award the contract in whole or in part if it is deemed in the City’s best interest to do so.
  5. The City retains the option of canceling the award if the successful respondent fails to accept obligations of this contract opportunity, RFP.
  6. Note: This notice of contract opportunity, or RFP, is subject to all of the City’s reservation of rights, which are set forth in the City’s aforementioned website. Proposers agree to all of the City’s reservation of rights by virtue of submitting their applications to the City.

B. Additional City Rights

  1. The City may request additional or clarifying information or more detailed information from any Proposer at any time, including information inadvertently omitted by a respondent.
  2. The City may conduct investigations with respect to the qualifications of each Proposer.
  3. The City reserves the right to change, modify or revise the RFP at any time. Notice of any changes or modifications which may be made by the City would be provided on the City’s aforementioned website

VIII. City and Funding Source Contract Requirements
A. The contract resulting from this contract opportunity or RFP is anticipated to be less than one year in duration, refer to the aforementioned time requirements.

B. The contract resulting from this contract opportunity or RFP will contain the City’s contract requirements as set forth in a document known as the “General Provisions” as well as contract requirements imposed by DCED in its “DCED Closeout Guidelines for Contracts with State Funding and/or by other funding sources in documents known as the “Funding Source General Terms and Conditions”. The “General Provisions,” the “Funding Source General Terms and Conditions” and the “DCED Closeout Guidelines for Contracts with State Funding” are standard documents that are not subject to negotiation. Therefore, all proposers are advised to become familiar with the content of these documents since they will govern the contract issued as a result of this contract opportunity or RFP.

IX. Notice of Award
A. To find out the proposer that was awarded the contract for these three (3) DCED contract or project audits, do as follows:

1. Access the aforementioned City’s website.
2. Then access eContractPhilly and the Contract Awards section.
3. Click on the award to see information pertaining to the Notice of Award.

B. OHCD may send out an award notice letter to the proposer that was selected to perform the three (3) DCED audits and/or utilize other appropriate methods to communicate the award notice.

X. Contract Preparation Fee
The successful proposer shall be required to pay a contract preparation fee imposed by the City’s Law Department, unless this fee is waived.

XI. Period of Availability
Provisions of this contract opportunity or RFP and the contents of the successful response shall be available for establishment of final contractual obligations for a period of ninety (90) days following the proposal submission.

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