Assistant Deputy Director

The Office of Emergency Management (OEM) collaborates with governmental and non-governmental partners to mitigate, plan, and prepare for emergencies; educate the public about preparedness; coordinate response and recovery efforts for emergencies and complex events; and develop tools and resources to support the City of Philadelphia’s overall preparedness.

The Assistant Deputy Director helps to lead OEM’s preparedness, response, and recovery for all threats and hazards in the City of Philadelphia.  This essential position will assist with the implementation and evaluation of an integrated program. Providing strategic support to the Deputy Director or First Deputy Director, the Assistant Deputy Director will focus on areas of health and human services, infrastructure, community engagement, homeland security, training and exercises, GIS, continuity of operations, logistics, and private sector coordination, among others.

Under the direction of the Deputy Director, the Assistant Deputy Director will perform a range of activities including, but not limited to, the following key functions:

• Working closely with the office’s leadership to support daily and special operations.
• Special Projects and Initiatives
• Interagency coordination to include engagement with local, state, federal and nonprofit partners.
• Work with the Planning Division team to develop and maintain emergency response plans
• Support the recruitment and hiring process for staff as needed
• Support the development of key performance indicators and objectives along with the maintenance of the multi-year strategic plan
• Crisis management and Leadership
• Serve on-call as an OEM Response Executive, managing the on-call team and overseeing the entire agency’s response and recovery roles during emergencies, disasters, and large planned events.
• Find opportunities within OEM and across its partners to ensure operational readiness for Philadelphia’s risks.
• Provide guidance and direction to staff, through modeling and coaching, to ensure effective decision-making and coordination.

Learn more about this position and apply on the City’s SmartRecruiter page.

Homeland Security Program Manager

The successful candidate for this position will assist with the development, strategic planning, implementation, and evaluation of an integrated public safety preparedness program to support the preparedness for and response to emergency incidents in Philadelphia.

Homeland security planning is a critical component of public safety operations.  The Homeland Security Program Manager, under the direction of the First Deputy Director, is responsible for a range of activities including, but not limited to, the following:

• Develop, maintain, and upon activation, implement emergency management and homeland security plans, protocols, and policies that improve coordination, situational awareness, and overall readiness.
• Work with federal, state, regional, and local partners on preparedness efforts, threat and hazard discussions, information sharing, and capability development.
• Support planning and analysis related to critical infrastructure security, operational coordination, public information, and situational assessment.
• Coordinate interagency planning and public safety event action plan development for major or significant events to ensure consistent procedures and clear communication.
• Manage and contribute to the Special Event Assessment Rating (SEAR) data‑call process, gathering, organizing, and submitting relevant information from OEM and partner agencies.
• Support the annual Threat & Hazard Identification Risk Assessment (THIR) process, including collecting capability data, identifying gaps, and completing required documentation.
• Develop and deliver training based on agency plans and procedures to strengthen operational readiness and address identified gaps.
• Assist with planning, conducting, and evaluating exercises that test capabilities and address priority threats and hazards.
• Build and maintain partnerships with government agencies, community organizations, non‑profits, and private‑sector partners to support preparedness and resilience.
• Complete training required to maintain proficiency in emergency management and homeland security planning and coordination.
• Conduct special projects related to homeland security or emergency management priorities.
• Manage two staff positions supporting the portfolio.
• Perform other duties as needed to support OEM.

Learn more about this position and apply on the City’s SmartRecruiter page.

Grants Program Coordinator

The Grants Program Coordinator oversees service request through the procurement process for city public safety agencies. This position also coordinates with various stakeholders at the City, State, and Federal level to help administer grant funding.

Under the direction of the Deputy Director for Strategy, Engagement and Administration and the supervision of the Finance & Admin Program Manager, the Grants Program Coordinator is responsible for a range of administrative and acquisition activities including, but not limited to, the following:

• Procurement with Grant funding
• Tracking a high volume of simultaneous procurements.
• Shepherding equipment and service requests through a bureaucratic procurement process.
• Ensuring procurements follow all local, State, and Federal guidelines.
• Assisting with administrative documents:
• Tracking contract deliverables & invoicing.
• Conducting equipment tracking and inventory management.
• Sole Source procurements.
• Requests for Proposals.
• Contract and contract amendment reviews.
• Supporting with research and tracking from inception to execution.
• Managing equipment procurement submissions & Authorized Equipment List validation.
• Researching vendors.

Grant requests and guidance:

• Crafting Investment Justifications.
• Tracking workgroup and subcommittee budget allocations.
• Crafting appropriate PEMA Division of Grants Management forms upon request.
• Researching allowable grant activities and costs.
• Maintaining a solid knowledge of the federal Core Capabilities.
• Cooperating and coordinating with various stakeholders at the City, State, and Federal level to help administer grant funding.
• Crafting internal policies and procedures as needed.
• Maintaining shared files in an organized and available manner.
• Performing other duties as assigned by the Finance & Admin Program Manager.

Learn more about this position and apply on the City’s SmartRecruiter page.