Grants Program Coordinator

Under the direction of the Finance and Administration Program Manager, the Grant Program Coordinator is responsible for a range of administrative and acquisition activities including, but not limited to, the following:

• Procurement with Grant funding.
• Tracking a high volume of simultaneous procurements, ensuring they follow all local, State, and Federal guidelines.
• Shepherding equipment and service requests through a bureaucratic procurement process.
• Assisting with administrative documents.
• Tracking contract deliverables & invoicing.
• Conducting equipment tracking and inventory management.
• Requests for proposals.

For more information on this position, including additional job description details, desired skills, and qualifications, please visit the City’s Smartrecruiters page.

Emergency Management Liaison Officer

The OEM mission in a 24/7/365 commitment. Mitigating, Preparing, Responding, and Recovering for planned and unplanned events requires around-the-clock dedication. The Emergency Management Liaison Officer’s (EMLO) role is to fill the OEM mission on behalf of OEM subject matter experts and to ensure that OEM is meeting the enduring needs of our partners. Specifically, the candidate will work with many different entities from governmental and non-governmental organizations. The lines of effort will focus on six main areas:

• Provide essential staffing to the Regional Integration Center to maintain staffing minimums and support 24/7 emergency management activities in a remote capacity.
• Provide on-scene and remote response to emergency incidents and planned events, representing OEM and coordinating response agencies
• Conduct short-term recovery activities including coordination of critical lifeline restoration, and individual and public assistance activities after disasters
• Assist in OEM’s Logistics mission, including support of OEM vehicle maintenance, transport of equipment to events, and assistance at OEM’s warehouse
• Conduct preparedness activities including leading public engagement events, conducting planning efforts, and performing readiness activities such as trainings and exercises
• Fulfill administrative functions of the EMLO program

For more information on this position and to apply, please visit the City’s Smartrecruiters page.

Regional Integration Center Coordinator

OEM is seeking a Regional Integration Center (RIC) Coordinator to ensure the City of Philadelphia and regional partners maintain a high state of operational readiness through coordination, communication, and vigilance.

To ensure the overall readiness of the City and OEM, the Regional Integration Center Coordinator will be required to work during non-business hours on rotating shifts. This includes 12-hour shifts, on a rotational schedule that includes nights, weekends, and holidays.  Successful candidates must be City residents within six months of hire. OEM staff also periodically work during non-scheduled hours for extended periods of time as needed in a field environment and during activations of Philadelphia’s Emergency Operations Center (EOC).

For more information on this position and to apply, please visit the City’s Smartrecruiters page.

Health and Medical Planning Coordinator

Under the direction of the Health & Human Services Program Manager, the Health and Medical Planning Coordinator is responsible for a range of activities including, but not limited to, the following:

• Developing comprehensive response plans for a variety of health and medical related issues such as healthcare facility preparedness, disease control and prevention, hazardous materials, weapons of mass destruction, and casualty and fatality management.
• Developing and maintaining partnerships with a variety of stakeholders from local, state and federal government as well as community-based organizations, non-profit organizations and private entities.
• Identifying and collecting resource information and best practices related to but not limited to hospitals, health centers, homecare agencies, emergency medical service providers, long-term care facilities, companies that handle hazardous materials, and local, state, and federal agencies that govern public health and medical services.
• Writing and updating assigned elements of citywide emergency plans for meeting essential healthcare and emergency medical services needs during the preparedness, response, recovery, and mitigation phases of emergency management.

For more information on this position and to apply, please visit the City’s Smartrecruiters page.