The Procurement Department offers a bid preference for certified Local Business Entities (LBE). LBEs are eligible for a reduced price on some City contracts. The City uses the lower bid when evaluating bidders.
- For bids of $1 million or less, there is a 10 percent LBE preference discount.
- For bids more than $1 million, there is a 5 percent LBE preference discount.
Being certified as an LBE vendor does not guarantee that all bids submitted by an LBE vendor will be evaluated with the LBE preference. LBE preference is only applied to sealed bids. LBE preference is not applied to Professional Services contracts.
A company must be headquartered in Philadelphia to get a Local Business Entity Certification.
If the business is not headquartered in Philadelphia, it must meet two of these requirements and provide supporting documentation:
- More than 60 percent of the business’ full-time employees live in Philadelphia. These employees must list Philadelphia as their address on the City of Philadelphia Annual Reconciliation of Employer Wage Tax.
- More than half of the business’ full-time employees work in the city at least 60 percent of the time.
- More than 75 percent of the business’ gross receipts reported on their Business and Income Receipts Tax (BIRT) come from Philadelphia.
In order to be certified as an LBE, you must submit the Local Business Entity Certification Application and all supporting documentation.
Permits and licenses
To get certified at a Local Business Entity (LBE), you need to have a Commercial Activity License and all other required licenses and permits. You must have these licenses and permits for 18 months before you apply. You can apply for a Commercial Activity License online using eCLIPSE.
Maintaining LBE Status
If your company is awarded a contract based upon the LBE preference, the company must maintain its certification throughout the contract term.
Where and when
Email the completed LBE Certification Application to firstname.lastname@example.org.
You can also fax applications to (215) 686-4749.
Fax or email the application to the Procurement Department.
The email address on your application will be used to communicate with you about your certification. You will also receive a letter in the mail, notifying you of your certification status.
The LBE certification is valid for five years. However, you must submit a Continuing Eligibility Affidavit every year to keep your certification. All affadavits are due by July 31.
Since the LBE Continuing Eligibility Affidavit requires a notary signature and seal, it should be mailed to:
Attention: Joseph M. Barnes, Procurement Inventory Control Supervisor
City of Philadelphia, Procurement Department 1401 John F. Kennedy Boulevard
Philadelphia, PA 19102