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Permits, violations & licenses

Record a notary commission

After you have been appointed as a notary public by the PA Department of State, you must take the oath of office and record your oath, completed bond, and commission with the Department of Records.

You must do this within 45 days after the date you were appointed. Otherwise, your commission will be null and void.

You must also register your signature with the Prothonotary’s Office.

COVID-19 update: During COVID-19, notaries can record their commission in person or by mail. See the PA Department of State’s website for more information. We will process your commission in accordance with the Department of State’s extension of the 45-day period.

Requirements

You must submit the following documents:

  • Executed bond and oath form
  • Power of attorney
  • Copy of a valid photo ID

You must sign the bond in front of a witness. Sign in two locations: under the oath and on the opposite side where the bond is endorsed. The witness signs below that.

Cost

Fee: $103.50

You can pay by cash, money order, business, or certified check. We do not accept personal checks, credit, or debit cards. Make checks payable to “City of Philadelphia.”

In person

1
Schedule your appointment with the Department of Records.
In-person services at the Department of Records are currently by appointment only. Email appointments.recording@phila.gov to schedule.

Hours of operation: Monday through Friday, 8 a.m. to 4 p.m.

Appointment hours: Tuesday, Wednesday, and Friday, 8 a.m. to 2 p.m.

2
Bring the required documents to your appointment.

Department of Records
City Hall, Room 111
1400 John F. Kennedy Blvd.
Philadelphia, PA 19107

 

Mail

1
Have an authorized official swear you in. This may be a judge or another notary.
2
Mail the required documents with your fee and a self-addressed return envelope.
3
The department will mail back your original unsigned commission and a signature form for the Prothonotary’s Office.
4
Sign both documents and return them to Records by email or mail.

Email them to us at notaries.info@phila.gov, or mail them to:

Department of Records
City Hall, Room 111
1400 John F. Kennedy Blvd.
Philadelphia, PA 19107

If you submit by email, make sure your scans are readable.

If you submit by mail, include a self-addressed stamped envelope.

We recommend email for quicker processing. Do not do both.

5
We will record your bond, oath of office, and commission, and process your recording fee.

We will deliver your signature form to the Prothonotary’s Office. Then, we will mail your recorded commission and receipt from the Prothonotary’s Office to you.

6
We will then file a copy of your bond and oath of office with the Department of State.

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