Your cover letter must:

• Describe the type of encroachment, including its location, dimensions, and materials.
• Specify whether you are proposing a new encroachment or if it already exists.
• Summarize the status of other required reviews or approvals.

The letter should also include names, mailing addresses, and email addresses for:

• The contact person for the application. This person should be able to answer questions about the project.
• The person who should receive the commission’s decision.

You must include current color photographs of the site and its surroundings. Do not use online street views.

You must include scaled working drawings of the design. All dimensions, materials, and colors must be labeled. Submissions typically include:

• A perspective drawing or photo overlay (in color) that shows the encroachment on site. If the encroachment already exists, you should submit photos instead of drawings.
• A site plan showing the relation of the encroachment to the property lines and adjacent streets.
• The elevations of the proposal.

You must include proof of required approvals from other agencies. Submit the drawings stamped with their approval or include their letter of approval.

The commission may request other supporting information.