Types of contracts

Learn about the four types of contracts available with the City.

Services, Supplies, and Equipment

The City uses formal and informal contracts to get Services, Supplies, and Equipment. The City awards to the lowest responsive and responsible bidder:

  • Responsive bidders submit bids that meet all requirements and criteria listed in the bid.
  • Responsible bidders can and will perform the contract requirements.

The City uses formal and informal contracts to get services, supplies, and equipment. The Procurement Department manages these contracts through a sealed bid process.

Formal contract opportunities are:

  • Competitive, sealed bids with an expected value of $34,000 or more.
  • Advertised in newspapers and available online on PHLContracts.
  • Opened publicly and electronically.

Informal contract opportunities are:

  • Bids with an expected value less than $34,0000, but greater than $500.
  • Processed as Small Order Purchases (SOPs).

Minority, women, or disabled-owned businesses

The City requests quotes from vendors certified as minority, women, or disabled-owned businesses, or vendors registered as a small business. If no vendors in these categories can provide quotes, the Procurement Department may request quotes from other businesses.

Minority, women, or disabled-owned businesses must register with the Office of Economic Opportunity. Small businesses must register with the U.S. Small Business Administration.


Public works

Public Works contracts include bids for the construction, alteration, repair or improvement of a public:

  • Building.
  • Property.
  • Street.
  • Bridge.
  • Highway.
  • Sewer.

Public Works bids of more than $34,000 must be publicly advertised.

You can find available opportunities on PHLContracts.


Concessions

Concession agreements allow vendors to sell goods or services on City property.

Concession opportunities are issued as a Request for Proposal (RFP) or as a sealed bid. When issued as a sealed bid, the City must award the concession to the highest responsible bidder. For RFPs, the City may consider other criteria, including the proposed concession fee.

Concession opportunities may include:

  • Food Concessions in Fairmount Park.
  • Bicycle Rentals.
  • Bus Shelter Advertising.
  • Vending Machines at City facilities.

If you want to do business with the City, register with the Procurement Department.

You can find open concession opportunities on PHLContracts.


Professional services

Professional services contracts are opportunities from the City offered by Requests for Proposals (RFPs) or Requests for Information (RFIs).

Professional services might be things like:

  • Consulting services.
  • Design or technical services.
  • Opportunities to build tools for the City.

You can find professional services opportunities at eContract Philly.

Smaller contracts are also sometimes posted at Big Ideas PHL.

Professional services contracts are managed by the Contracts Legislation Unit.


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