WHEREAS, there is a need for an Executive Order to define the functional guidelines for the IO Program and summarize the IOs' role and responsibilities in implementing departmental/agency integrity policies;
NOW, THEREFORE, I, Edward G. Rendell, Mayor of the City of Philadelphia, in accordance with Section 3-100 of the Philadelphia Home Rule Charter, do hereby order as follows:
The Department/Agency Head shall communicate his/her selection of the Department IO to all employees in the Department, while emphasizing his/her personal support for the person and the program. Employees should be encouraged to communicate directly with IOs on issues or questions that are integrity-related.
A. Maintain liaison and coordinate with the OIG on matters referred to the Department/Agency Head that relate to alleged or suspected employee misconduct.
B. Provide investigative coverage or oversight to noncriminal complaints involving employee conduct/behavior as assigned by the Department/Agency Head.
C. Conduct periodic meetings with the Department/Agency Head, Senior Management, and employee groups to discuss or provide advice on integrity/ethics issues.
D. Conduct a review of and disseminate within his/her Department or Agency the appropriate City and Department/Agency policies and regulations that relate to the Code of Ethics for City employees.
E. Assist in the formulation of Integrity Awareness Training Sessions, Conferences, and Seminars that are developed for and presented to Department/Agency employees.
F. Assist the Department/Agency Head in the development of an overall internal Integrity Plan.
Misuse of City vehicles
Falsification of official documents (i.e., timesheets, leave records, reports, employment applications, etc.)
Misuse and theft of time
Improper behavior while on duty toward coworkers or citizens
Unauthorized use of City facilities, supplies, equipment, services, or personnel
Solicitation of gratuities
Unauthorized outside employment
Misuse of City funds
Conducting personal business during duty hours
A. Evaluating the allegations and making the determination regarding investigative jurisdiction.
B. In certain matters referred to the Department/Agency Head, providing specific guidance and assistance when appropriate.
C. Resolving through continuous dialogue between the IOs and OIG staff, all questions or issues that are raised as a result of a referral complaint.
A. Upon receipt of a complaint, the IOs will conduct the necessary investigation or assign the matter to a responsible Department/Agency manager.
B. The IOs will perform necessary follow up with the assigned management personnel to ensure that appropriate actions are taken in an expeditious manner and will maintain liaison with the OIG regarding the status. When requested, the IOs will provide status reports to the OIG.
C. If during an IO inquiry, there is evidence developed of either potential criminal activity or other matters that are deemed to be beyond the scope of Department/Agency investigative jurisdiction, the matter should be referred to the OIG.
D. If during an IO inquiry, the IO feels that undue pressures are being directed toward him/her, either internally or externally, he/she may communicate directly to the OIG about this matter.
E. At the conclusion of the investigation, IOs should ensure that the necessary memoranda and reports are prepared and distributed to the authorized management officials for administrative adjudication. If necessary, IOs shall obtain assistance from Central Personnel Department concerning the adjudication action.
F. Integrity-related complaints of employee misconduct that are initiated within the Departments/Agencies should be formally shared with the OIG.
G. The IOs, at the request of the Department/Agency Head, may be involved in recommending or providing advice to appropriate officials in disciplinary actions that are the result of an IO investigation. Personnel Department input will be requested in the appropriate situations. The IOs are reminded that both Department/Agency Personnel and Central Personnel staffs are support resources available to them.
H. The IOs will ensure that results of the investigation and administrative actions are communicated to the OIG.
Date: 29 July 1994
Signed: Edward G. Rendell, Mayor