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Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan

  7. General Requirements for Applicants

  8. Applications

  9. Examinations

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave

  21. Sick Leave

  22. Leaves of Absence

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations:
    31.01, 31.19, 31.50+

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


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31. INTERIM REGULATIONS

(31.01 to 31.18999)


31.02 - RETROACTIVE REGULATIONS

  • 31.0214 - The effective date of amendments to Regulation 6.147 - CIVIC CENTER EMPLOYEES WORKING IRREGULAR SHIFTS shall be April 1, 1996.
  • 31.0219 - The provisions of Section 20.073, providing for payment in lieu of time off for non-represented employees, shall be effective 11/1/85; the amendment of Section 21.085, excluding non-represented employees from conversion of sick leave to vacation, shall be effective 12/31/85; the abolition of Section 27.03, pertaining to insurance and tuition for non-represented employees shall be effective 12/31/85.
  • 31.0230 - The effective date of amendments to the Regulation 6.1417 RECREATION, SPECIAL FACILITIES MANAGEMENT EMPLOYEES WORKING IRREGULAR SHIFTS shall be May 1, 1995.
  • 31.0231 - The 1996 amendments to Regulation 2.57 FLEXIBLE BENEFITS PLAN and 27.0151 APPROVAL OF FLEXIBLE BENEFITS PLANS BY THE COMMISSION are clarifying in nature, and shall be effective retroactive to June 13, 1986.
  • 31.0232 - The amendments to Section 20.011 and 21.012 shall be effective Janary 1, 1997.
  • 31.037 - The provisions of Section 21.0311 shall be effective October 1, 1992. The provisions of Sections 6.221, 6.2211, 6.223, 22.14 and 22.15 shall be effective October 6, 1992. The provisions of Sections 6.1113, 18.015, 18.02 and 21.082 shall be effective November 6, 1992. The provisions of 21.081 shall be repealed on November 6, 1992 and the new provisions shall be effective January 1, 1993.
  • 31.038 - The provisions of Sections 32.201 through 32.217 inclusive shall be effective March 1, 1993.
  • 31.039 - Any employee represented by District Council 33, District Council 47 or assigned to a Non Represented class, who as of the effective date of Regulation 32.2045 and 32.20511 has been in a disabled status for more than one (1) year shall be continued in that status for a period not to exceed three (3) months pending determination by the Appointing Authority of the employee's eligibility for a six (6) months extension in accordance with the requirements of Civil Service Regulations 32.2045 and 32.20511.
  • 31.040 - The provisions of Sections 19.0132, 19.01321, 19.013211, 19.0133 and 27.0117 implementing the Police Arbitration Award dated March 23, 1993, are to be effective July 1, 1992. The provisions of Sections 21.0311, 22.123, 32.011, 32.2011, and 32.2013 implementing said award shall be effective March 30, 1993. The provisions of Sections 19.018 and 21.081 implementing said award shall be effective July 1, 1993.
  • 31.041 - A uniformed or investigatory employee in the Police Department or District Attorney's Office who as of the effective date of Regulation 32.2013 has been in a disabled status for more than one (1) year, shall be continued in that status for a period not to exceed six (6) months pending determination by the Appointing Authority of the employee's eligibility for a six (6) months' extension in accordance with the requirements of the Civil Service Regulations 32.2045 and 32.20511.
  • 31.042 - The amendment to provisions of Section 19.01 shall be effective July 1, 1993.
  • 31.043 - The amendment to Regulations 19.01, 19.0134, and 19.018 implementing the July 3, 1997 Deputy Sheriff Act 195 interest arbitration award shall be retroactive to July 3, 1997.
  • 31.044 - The provisions of Section 6.1146 shall be effective August 24, 1998. The provisions of Section 6.20 shall be effective July 1, 1998. The provisions of Section 32.0231 and 32.0414 shall be effective August 11, 1998.
  • 31.045 - The amendment to Regulation 27.01172 shall be effective July 1, 1996.

31.05 - ACCUMULATION OF VACATION AND ANNUAL ADMINISTRATIVE LEAVE BALANCES BEYOND DECEMBER 31, 2000 FOR UNIFORMED EMPLOYEES OF THE POLICE DEPARTMENT AND PROSECUTION DETECTIVES OF THE DISTRICT ATTORNEY'S OFFICE.
Notwithstanding the provisions of Regulation 20.04, any uniformed employees of the Police Department and Prosecution Detectives of the District Attorney's Office who, because of the staffing requirements of the department, were unable to use all accrued vacation leave and Annual Administrative Leave and had, on December 31, 2000, an accrued vacation and Annual Administrative Leave balance in excess of five hundred ninety-two (592) hours, will be permitted to use the excess leave until March 31, 2001. As of March 31, 2001, each such employee may have to his/her credit a maximum accumulation of five hundred ninety-two (592) hours of vacation and Annual Administrative Leave, in addition to any vacation time accrued between January 1, 2001 and March 31, 2001. Any leave balances in excess of these amounts will be forfeited effective April 1, 2001. The effective date of this Regulation will be December 31, 2000.

31.06 - EMERGENCY OVERTIME PAY FOR RANKING OFFICERS IN THE POLICE AND FIRE DEPARTMENTS.
Notwithstanding any contrary provisions in these Regulations, ranking officers of Captain to Chief Police Inspector inclusive in the Police Department and ranking officers of Battalion Chief and above in the Fire Department authorized to work by their respective Commissioners during a period of emergency nature, in excess of the number of hours of their regularly scheduled work day or, for all hours worked on a non-scheduled work day shall, for all hours of such overtime work, be paid at their then regular rate of pay. Personnel paid in accordance with this Section will not be entitled to accrue compensatory time during the period of the emergency.

31.07 - ACCUMULATION OF VACATION LEAVE BALANCES BEYOND DECEMBER 31, 1999 FOR EMPLOYEES IN THE DOCUMENT EXAMINATION, DOCUMENT REGISTRY AND GENERAL SUPPORT DIVISIONS OF THE RECORDS DEPARTMENT.
Notwithstanding the provisions of Regulation 20.04, employees in the Document Examination, Document Registry and General Support Divisions of the Records Department who, because of an administrative priority, were unable to use all of his/her accrued vacation leave and had on December 31, 1999, an accrued vacation leave balance of ten (10) days unused vacation leave in excess of seventy (70) days, will be permitted to use the excess leave until December 31, 2000. As of December 31, 2000, each employee must have a maximum accumulation of no more than seventy (70) days of Vacation Leave. Any Leave balances in excess of this amount will be forfeited effective January 1, 2001. The effective date of the Regulation will be December 31, 1999.

31.08 - ACCUMULATION OF VACATION LEAVE BALANCES BEYOND DECEMBER 31, 1999 FOR DESIGNATED EMPLOYEES OF THE MAYOR'S OFFICE OF INFORMATION SERVICES AND THE WATER DEPARTMENT.
Notwithstanding the provisions of Regulation 20.04, any employee of the Mayor's Office of Information Services or the Water Department who, because of the staffing requirements of the department, was unable to use all of his/her accrued vacation leave and had, on December 31, 1999, an accrued vacation leave balance in excess of seventy (70) days, will be permitted to carry up to ten (10) additional days over the maximum accumulation limit until December 31, 2000. As of December 31, 2000, each such employee may have to his/her credit a maximum accumulation of seventy (70) days of vacation leave. Any leave balance in excess of this amount will be forfeited effective January 1, 2001. The effective date of this Regulation will be December 31, 1999.

31.09 - ACCUMULATION OF COMPENSATORY TIME FOR DESIGNATED EMPLOYEES OF THE MAYOR'S OFFICE OF INFORMATION SERVICES AND THE WATER DEPARTMENT.
Notwithstanding the provisions of Regulations 6.11182 and 6.1154, any employee of the Mayor's Office of Information Services or the Water Department who, because of the staffing requirements of the department, earned compensatory time in excess of the maximum accumulation during December 1999, and, on December 31, 1999, had an accrued compensatory time balance in excess of one hundred and twenty (120) hours, will be permitted to carry up to forty (40) hours over the maximum accumulation limit until June 30, 2000. As of June 30, 2000, each such employee may have to his/her credit a maximum accumulation of one hundred and twenty (120) hours of compensatory time. Any compensatory time balance in excess of this amount will be forfeited effective July 1, 2000. The effective date of this Regulation will be December 31, 1999.

31.12 - INTERIM REGULATION.
Police promotional examinations announced immediately prior to or subsequent to the effective date of Regulation 9.02322, shall utilize the Performance Reports on file thirty (30) days prior to such announcement(s) in accordance with Regulation 9.023.

31.15 - QUALIFYING EXAMINATIONS FOR LIBRARY FOUNDATION EMPLOYEES TRANSFERRING TO CIVIL SERVICE.
Every employee cited in the City of Philadelphia - District Council 47 arbitration settlement, case number 14 390 1014 93, employed by the Library Foundation as of July 31, 1996, shall be transferred to the Civil Service and shall be continued in his or her position, provided that, within six (6) months of the date of transfer to the Civil Service, the employee has passed a qualifying test prescribed by the Personnel Director. Those who fail to qualify shall be dismissed from their positions within thirty (30) days after the promulgation of eligible lists for their respective positions. The position of any such employee at the time of transfer as referred to above shall be classified in accordance with the standards and provisions of the Civil Service Regulations.

31.16 - EFFECT ON PAY RATES OF EMPLOYEES OF THE LIBRARY FOUNDATION TRANSFERRING TO THE CITY CIVIL SERVICE.
The rate of pay that an employee holding a regular full-time position in the Library Foundation on July 31, 1996, receives on the date of appointment to a Civil Service position shall be the pay rate in the pay range for such position to which the employee would have been entitled had the position been a Civil Service position during the entire tenure therein, provided that the employee had received, at all times during the tenure of employment, overall performance ratings of Satisfactory or better. Each employee shall be paid at one of the established steps of the pay range for the class. Employees shall retain their anniversary date of employment in their respective position at the time of transfer with such period of service to be used to determine the appropriate pay step in the pay range at which they are to be paid. The salary of any such employee which is in excess of the range prescribed for the class to which his or her position has been allocated shall not be reduced. Such employees, however, shall not be eligible to receive any salary increases except in the event that general increases in salaries shall raise the maximum of the range above their present salary.


CONTINUE TO REGULATION 31.19
Philadelphia Civil Service Regulations
Transmittal no.279 (Apr-10-2001)