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Table Of Contents

 1. Purpose

 2. Definitions

 3. Preparation, Adoption and Revision of Regulations

 4. Exemptions from Civil Service

 5. Classification Plan

 6. Pay Plan

 7. General Requirements for Applicants

 8. Applications

 9. Examinations

10. Eligible Lists

11. Requisitions, Certification and Appointment

12. Limited-Term Appointments

13. Assignments and Transfers

14. Probationary Period

15. Resignation, Reinstatement, Restoration and Retirement

16. Layoffs

17. Dismissals, Demotions, Suspensions and Appeals

18. Hours of Work and City Service

19. Holidays

20. Vacation Leave

21. Sick Leave

22. Leaves of Absence

23. Performance Reports

24. Working Conditions

25. Records and Reports

26. Training of Employees

27. Safety, Health, Welfare and Recreation

28. Labor Relations

29. Political Activity

30. Residence Requirement

31. Interim Regulations

32. Injury and Disability

33. Miscellaneous Regulations


Alphabetical Index

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z




19. HOLIDAYS


19.01 - RECOGNIZED HOLIDAYS.  The following shall be recognized holidays:
  • New Year's Day,
  • Martin Luther King's Birthday,
  • President's Day,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Columbus Day,
  • Veterans Day,
  • Thanksgiving Day and
  • Christmas Day.
19.011 - HOLIDAY PAY. 
19.0111 - Employees Not Working on Holidays.  For any of said holidays on which an employee other than seasonal, temporary and emergency does not work at all, such employee shall receive his normal pay for the number of hours he would normally have worked on the particular day involved.  (Refer to Section 6.151)
19.01111 - Eligibility for Pay for Holidays Not Worked.  In order to qualify for pay for a holiday not worked, an employee shall be required to have worked on his last scheduled work day immediately preceding the holiday and on his next scheduled work day immediately after the holiday, unless the employee's absence on these days is an excused absence with pay within the meaning of these Regulations.
19.011111 - District Council 47 Represented Employees.  An employee in active status in a class of positions represented by District Council 47 who is absent without pay on the last scheduled work day immediately preceding a holiday or on the next scheduled work day immediately after a holiday shall be eligible for pay for the holiday not worked, provided such absence is an excused absence for Union business.
19.011112 - Uniformed Fire Employees.  Uniformed Fire Employees in active status who are absent without pay on the last scheduled work day immediately preceding a holiday or on the next scheduled work day immediately after a holiday shall be eligible for pay for the holiday not worked, provided such absence is an excused absence for Union business.
19.0112 - Employees Working on Holidays Which are Scheduled Work Days.  For all employees other than employees in classes assigned to the N Pay Plan, a shift or non-shift employee required to work on any of the above enumerated holidays which are regularly scheduled work days shall, in addition to the normal pay for the day, be compensated in accordance with the provisions of Sections 6.112, 6.113, and subsections at one and one-half (1_1/2) times for the holiday worked and at double time for all hours worked over eight (8) hours on that day.
19.0113 - Holiday Falling on Sunday for Non-Shift Employees.  When a holiday falls on a Sunday for a non-shift employee, it will be observed on the following Monday.
19.0114 - Holiday Falling on Saturday for Non-Shift Employees.  For all employees other than employees in classes assigned to the N Pay Plan, when a holiday falls on a Saturday, nonshift employees will receive in lieu of holiday pay a compensatory day off with pay which may not be taken prior to the date of the holiday but, if required to work on such holiday shall in addition to his normal pay for the day, receive an additional one and one-half (1_1/2) day's pay at his regular rate of pay for the holiday worked and double time for all hours worked over eight (8) hours on that day.
19.0115 - Holiday Falling on First Regularly Scheduled Day Off For Shift Employees.  For all employees other than employees in classes assigned to the N Pay Plan, when a holiday falls on the first regularly scheduled day off for a shift employee who is required to work on the holiday, he shall in addition to his normal pay for the day, receive an additional one and one-half (1_1/2) day's pay at his regular rate of pay for the holiday worked and double time for all hours worked over eight (8) hours on that day.
19.0116 - Holiday Falling on Second Regularly Scheduled Day Off For Shift Employees.  For all employees other than employees in classes assigned to the N Pay Plan, when a holiday falls on the second regularly scheduled day off for a shift employee who is required to work on the holiday, he shall in addition to his normal pay for the day, receive an additional two (2) days' pay at his regular rate of pay for the holiday worked and double time for all hours worked over eight (8) hours on that day.
19.0117 - Holiday Falling on Regularly Scheduled Day Off for Shift Employees in the Mandatory Pay Plan.  Employees in the mandatory pay plan who are defined as shift workers according to Section 6.1112 may request to receive compensatory time on an hour-for-hour basis in lieu of holiday pay for that day if a scheduled holiday falls on the scheduled day off.  An employee's request to receive compensatory time in lieu of cash overtime must be made in the time and manner set by the Department for doing so.  The Department has the sole discretion to grant the employee's request for compensatory time on a case-by-case basis or to pay the employee cash overtime at the appropriate rate.  Departments will make reasonable attempts to accommodate such requests consistent with the Department's operational needs.  (Accumulation and utilization of compensatory time shall be subject to the limitations and restrictions set forth in Subsections 6.11181, 6.11182 and 6.11183 of this Regulation.)
19.0118 - Holiday Compensation for Employees in Classes Assigned to the N Pay Plan.  When a holiday falls on a Saturday, non-shift employees will receive in lieu of holiday pay a compensatory day off with pay which may not be taken prior to the date of the holiday.  Employees required to work on any of the above enumerated holidays shall receive eight hour's pay at the employee's regular pay rate in compensation for the holiday, and also be paid in accordance with Regulation 6.1134 for all hours worked on the holiday.
19.013 - UNIFORMED AND INVESTIGATORY PERSONNEL.  The provisions of Sub-sections 19.011 and 19.0112 above shall not be applicable to uniformed and investigatory personnel of the Police Department, Fire Department or the District Attorney's Office.  Such personnel shall receive, in lieu of each holiday, time off with pay as follows:
19.0131 - Fire Department Personnel.  A uniformed employee of the Fire Department who works on a tour of duty commencing during one of any of the holidays specified in Section 19.01 of the Regulations shall receive time and one-half for all hours worked.  The rate of payment for this calculation shall be the employee's forty hour rate of pay.  Holiday pay shall not be pyramided.  Employees regularly scheduled to work on a holiday may not use other earned leave time in lieu of the holiday and must use holiday compensatory time to cover an absence.  Employees who are absent on one of the enumerated holidays shall have their holiday time charged first to cover any such absence on an hour for hour basis.  An employee shall not be required to take time off on a holiday in order to prevent that employee, if he/she is entitled to premium pay, from receiving premium pay when his/her regular scheduled work day falls on that holiday.  When such a holiday falls on a regularly scheduled day off the employee shall be entitled to eight (8) hours of compensatory time off which may be utilized as follows:
  1. the utilization of such earned holiday compensatory time off shall be at the discretion of the appointing authority;

  2. No employee may accumulate more than one hundred and twenty (120) hours of such holiday compensatory time;

  3. Thirty (30) days prior to the end of each calendar year employees may opt to cash in holiday compensatory time earned but not used during that calendar year at the then-current rate of pay; and

  4. Employees may also cash in accumulated holiday compensatory time upon separation at the then-current rate of pay.

  5. An employee's holiday compensatory time earned prior to July 1, 1993 shall be frozen in a separate old holiday compensatory time account. An employee who separates from the City service other than for a service connected disability pension shall cash out such old holiday compensatory time and it shall be in a lump sum at the then-current rate of pay.

19.0132 - Police Department Personnel and the District Attorney's Office.  The following shall be the holidays for uniformed and investigatory employees of the Police Department and District Attorney's Office:
  • New Year's Day,
  • Martin Luther King's Birthday,
  • President's Day,
  • Good Friday,
  • Memorial Day,
  • Independence Day,
  • Labor Day,
  • Columbus Day,
  • Veterans Day (effective November 1997),
  • Thanksgiving Day, and
  • Christmas Day.
  1. Police Department employees shall receive, in lieu of the eleven (11) holidays specified above, compensatory time off with pay on an hour for hour basis aggregating during a full calendar year, eighty-eight (88) hours

  2. Each employee shall have the right to use holiday compensatory time at their convenience consistent with past practice, to be paid in cash for such time at the end of the fiscal year, or to accumulate this time without limit.

  3. Each employee may, if he or she elects, receive a lump sum cash payment for all holiday time not utilized by the date of retirement payable at the salary rate in effect at the time of retirement.

  4. Each employee who leaves the City's service for a reason other than to retire under the Municipal Retirement System shall receive payment in a lump sum for all unused holiday compensatory time not utilized by the date of separation, payable at the salary rate in effect at the time of separation.

Effective January 1, 2007, the employee's birthday shall be added as a holiday and the number of days for which Police Department employees shall receive compensatory time off with pay on an hour for hour basis shall be increased from eleven (11) to twelve (12) days, and the number of hours from eighty-eight (88) to ninety-six (96).
19.0134 - Deputy Sheriffs of the Sheriff's Office.  The provisions of Subsections 19.011 and 19.0112 above shall not be applicable to the Deputy Sheriffs of the Sheriff's Office.  Such personnel shall receive in lieu of the holidays specified in Section 19.01 of the Regulations, eleven (11) days as compensatory time off with pay during a full calendar year.  Such holiday compensatory time shall be scheduled at times determined at the discretion of the appointing authority.
19.014 - POSITIONS EXCLUDED FROM HOLIDAY BENEFITS.  (Refer to Sections 6.151 and 6.153)
19.017 - HOLIDAYS FOR SCHOOL CROSSING GUARDS.  The following shall be recognized as holidays for School Crossing Guards:
  • New Year's Day,
  • Martin Luther King's Birthday,
  • Presidents' Day,
  • Thursday and Friday immediately preceding Easter Sunday,
  • Memorial Day,
  • Labor Day,
  • Columbus Day,
  • Thanksgiving Day,
  • the Friday immediately following Thanksgiving Day,
  • Christmas Day, and
  • the day immediately preceding Christmas Day.
When one of the above holidays falls on a Saturday or Sunday, an employee will receive a day's pay at her regular rate of pay in lieu thereof.  Further provisions regarding holidays for School Crossing Guards are governed by related sections of Regulation 19.
19.018 - ANNUAL ADMINISTRATIVE LEAVE.  Each full-time permanent employee in the Civil Service shall, in each year ending June 30, be granted four (4) days of annual leave with pay, in the form of administrative leave, for any purpose at any reasonable time; provided however, that for the uniformed Fire personnel effective July 1, 1993, such days are to be computed as thirty-six (36) hours per year.  Such administrative leave, if unused in any such year, shall be neither accumulated from year to year, nor compensable at time of separation.  Administrative leave for non-uniformed employees shall not be used for periods of less than a full day.  Part-time permanent employees who are regularly employed and whose normal work week averages or exceeds twenty (20) hours, except those in classifications listed in Section 6.153, shall be granted and permitted to use administrative leave in proportion to their actual time worked.
19.019 - ANNUAL ADMINISTRATIVE LEAVE FOR SCHOOL CROSSING GUARDS.  Each School Crossing Guard shall, in each year ending June 30, be granted three (3) days of annual leave with pay, in the form of administrative leave, for any purpose at any reasonable time.  Such administrative leave, if unused in any such year, shall be neither accumulated from year to year, nor compensable at time of separation.  Administrative leave for School Crossing Guards shall not be used for periods of less than an entire regularly scheduled day of work.
19.020 - ANNUAL ADMINISTRATIVE LEAVE GRANTED DURING LEAVE OF ABSENCE IN EXEMPT POSITIONS.  Employees appointed to exempt positions while on leave of absence from a Civil Service position shall, upon reinstatement to Civil Service, be credited with all Annual Administrative leave which has been granted but unused up to the maximum allowed in these Regulations.
19.021 - ADMINISTRATIVE LEAVE FOR NEWLY HIRED UNIFORMED EMPLOYEES OF THE FIRE DEPARTMENT.  Uniformed employees of the Fire Department newly appointed to entry level classes commencing between September 1st and December 31st of each year, shall be permitted to carry forward earned but unused Administrative Leave time into the fiscal year following appointment.  Such leave must be used in accordance with Regulation 19.018.


END OF REGULATION 19.

Philadelphia Civil Service Regulations
Transmittal no.342 (Sept-15-2014)