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Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan

  7. General Requirements for Applicants

  8. Applications

  9. Examinations:
    9.01, 9.05, 9.10+

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave

  21. Sick Leave

  22. Leaves of Absence

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


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9. EXAMINATIONS

(9.01 to 9.04999)


9.01 - GENERAL.

  • 9.011 - AUTHORITY TO HOLD EXAMINATIONS.
    Whenever vacancies in positions within the Civil Service exist or seem likely to occur, the Director shall announce examinations appropriate to determine the relative fitness of competitors for those positions and shall be free to use any investigation of education or experience and any test of aptitude, capacity, knowledge, skill, character, personality or fitness which in his judgment is appropriate for that purpose.
  • 9.012 - NATURE OF EXAMINATIONS.
    Every examination for positions within the Civil Service shall be competitive, uniform, and shall be designed to measure fairly the relative qualifications of competitors.
  • 9.013 - TIME OF EXAMINATIONS.
    Each examination shall be held at the earliest possible date following the closing date for the receipt of applications consistent with completing the necessary test arrangements.
  • 9.014 - OFFICES AND FACILITIES.
    At the request of the Director, all officers and employees of the City shall allow the reasonable use of public buildings for holding examinations. They shall heat, light and clean them as conditions require and in all other ways facilitate the holding of such examinations.
  • 9.015 - USE OF MUNICIPAL EMPLOYEES.
    The Director may select suitable persons in the service of the City, with the consent of the appointing authorities under whom such persons serve, to act in the conduct of examinations. It shall be deemed part of the official duties of all employees so selected to render such services without extra compensation therefor.
  • 9.016 - DETERMINATION OF POLICY AND PROCEDURE.
    The Director shall determine and establish such policies and procedures for the preparation, conduct, rating and review of examinations as are necessary or convenient to implement this Regulation.

9.02 - PROMOTIONAL EXAMINATIONS.

  • 9.021 - GENERAL.
    Unless vacancies are filled by demotion, transfer, reinstatement, or by certification from a layoff list, they shall be filled so far as practicable by the promotion of permanent employees in the Civil Service.
  • 9.022 - NATURE OF EXAMINATIONS.
    In promotional examinations, consideration shall be given to the competitor's qualifications, record of performance, seniority and conduct and to other matters deemed pertinent by the Director.
  • 9.023 - PERFORMANCE REPORTS.
    The record of performance given consideration in a promotional examination shall be the latest performance rating for the employee properly filed with the Director at least thirty (30) days prior:

    1. to the date of announcement of a non-continuous or periodic promotional examination or
    2. to the date on which the competitor takes a continuous promotional examination.

    If the latest performance rating on file is a second month probationary rating, it shall be disregarded and the immediately preceding regular or special rating shall apply. In the event that there is no rating on file for an employee or only a second month probationary rating, the employee shall be considered to have a satisfactory rating for the purpose of this Regulation.

    • 9.0231 - Disqualification for Performance Reports.
      A performance rating of less than Satisfactory shall disqualify the competitor from competing in the examination and from having his name appear on the eligible list.
    • 9.0232 - Credit for Performance Reports.

      • 9.02321 - For employees in classes represented by District Council #47, non-represented employees, and uniformed Fire personnel overall performance ratings of Superior and Outstanding shall entitle the competitor to have one and one-half (1_1/2) and three (3) points respectively added to his final average, provided however, that such final average is equal to or more than the minimum passing grade or average score established for the examination.
      • 9.02322 - For employees in classes represented by District Council 33, uniformed and investigatory personnel of the Police Department and District Attorney's Office performance report evaluations will be based on either a Satisfactory or Unsatisfactory overall rating, without any numerical evaluation reference to such overall rating. To qualify for competition in a promotional examination, an employee shall be required to receive a Satisfactory overall rating.
  • 9.024 - The method of examination, and the rules governing the same, and the method of certifying, shall be the same as provided for applicants for original appointment.
  • 9.025 - DETERMINING THE KIND OF EXAMINATION.
    The Director shall, in each case, after consultation with the appropriate appointing authorities, or their designated personnel representatives, determine if a promotional examination is practicable and whether a departmental promotional examination and/or interdepartmental promotional examination and/or open competitive examination shall be held. The examination announcement shall specify the kind of examination to be held.

    • 9.0251 - Departmental Examinations.
      Whenever there are one or more eligible employees, all in the same department, who are willing to compete for a vacancy in a higher position in that department, the Director may hold a departmental promotional examination.
    • 9.0252 - Interdepartmental Examinations.
      Whenever there are eligible employees in two or more departments who are qualified to compete for a vacancy in a higher position, the Director may hold an interdepartmental promotional examination.
    • 9.0253 - Career Advancement Series Examinations.
      Whenever there are employees eligible for in-place promotion to the next level within a Career Advancement Series, a Career Advancement examination shall be prescribed based on in-grade experience.
  • 9.026 - SCOPE OF PROMOTION COMPETITION.
    Competition in any promotional examination shall be open to employees with permanent Civil Service status in such classes and in such departments as the Director in his discretion shall determine. Employees serving a probationary period as a result of reinstatement following previous service with permanent status may also be admitted, provided however, that such reinstated employees may not be certified for appointment until the probationary period has been completed.

    • 9.0261 - Scope of Competition for Career Advancement Series.
      Competition for career advancement series promotional examinations shall be restricted to employees with permanent status currently occupying a class, within the series, directly below that class which is being announced.
  • 9.027 - SENIORITY.
    Credit for seniority as determined by the Director shall be given to each competitor who attains the minimum passing grade or average score established for the examination.

9.03 - SECURITY OF TESTS AND COMPETITORS' IDENTITIES.

  • 9.031 - IDENTIFICATION SHEETS.
    Before proceeding to answer the questions in a non-continuous written examination or performance test or starting to compete in a physical condition test, each competitor shall be required to fill out and sign a numbered identification sheet, giving his full name and address and such other information as may be required by the Director, and to place this sheet in an official envelope, which shall be sealed by the applicant. The envelope and each paper submitted by the competitor shall bear the same identification number. The envelopes containing the identification sheets shall not be opened until the minimum passing score has been determined and the scoring of the test has been completed. In continuous written examinations, where the minimum passing score has already been established, the identification sheet procedure shall be the same as for non-continuous written examinations except that the identification material need not be sealed in an envelope.
  • 9.032 - DISCLOSURE OF IDENTITY.
    Any competitor who, prior to the establishment of the eligible list, directly or indirectly discloses his identity together with his identification number, to any employee of the Personnel Department, either verbally or in writing, or who writes his name or makes any other mark which discloses or is intended to disclose his identity on his answer sheet or any other paper, except the identification sheet that bears his identification number and is turned in to the Personnel Department in connection with his examination, shall be subject to the penalties prescribed in this Regulation.

    Specific announcement of the foregoing provision shall be made at the commencement of every test in which an identification sheet is required. When the work to be submitted is in the nature of an exhibit of plans or other work previously done by the competitor, and it is impracticable for the competitor to conceal his name, such work may, in the discretion of the Director, be accepted.
  • 9.033 - SECURITY OF WRITTEN TEST BOOKLETS.
    Before proceeding to answer the questions in a written test, every competitor shall be required to execute an undertaking in which he agrees that the question booklet is the property of the Personnel Department of the City of Philadelphia and must be returned to the monitor at the end of the examination, that no competitor is permitted to remove the question booklet or any part of it from the examination room or to have a question booklet in his possession at any time after the examination is held, that no copies of questions are to be made or removed from the examination room. Any competitor who violates this undertaking shall be subject to the penalties prescribed in this Regulation.
  • 9.034 - SECURITY OF OTHER PARTS.
    Before competing in an oral, performance, psychiatric or physical condition test, each competitor shall be required to sign an undertaking in which he agrees that, in consideration of his being permitted to compete, he agrees he will not discuss the questions, problems or other instructions that make up the part with anyone, either another candidate or any other person, until after the date of completion of the test specified in the undertaking. Any competitor who violates this undertaking shall be subject to the penalties prescribed in this Regulation.

9.04 - PARTS OF EXAMINATION.
An examination may, as determined by the Director, consist of one or more of the following parts: written tests, oral tests, tests of physical condition, performance tests, evaluations of the competitors' training and experience, ratings of seniority, medical examinations, psychiatric examinations, and any other appropriate tests. Before the first part of an examination is held, the Director shall determine and announce to the candidates the several parts of the examination and the weights to be assigned to the grades attained in each. After the first part of a non-continuous examination is held, remaining weighted examination parts may be eliminated by the Personnel Director if the number of successful candidates in the first part is not more than sufficient to provide full certification for existing vacancies; and provided determination of existing vacancies is made when partial elimination of the examination occurs. The weights of the part or parts eliminated will be added to the part administered.

  • 9.041 - Career Advancement Series promotional examinations shall consist of an evaluation of training and City experience unless the Director can demonstrate that such examination type will be detrimental.
  • 9.042 - ADDITIONAL CREDITS FOR SOCIAL WORKER TRAINEE AND SOCIAL WORKER I EXAMINATIONS.
    Candidates for the Social Worker Trainee or Social Worker I open competitive examinations who have successfully completed a structured internship that has been certified by the Department of Human Services, and who have achieved a final average passing grade in the examination for the class, shall have three (3) points added to their final score.

    Candidates must submit proof of successful completion of the internship prior to the establishment of the eligible list for the class.


CONTINUE TO REGULATION 9.05
Philadelphia Civil Service Regulations
Transmittal no.278 (Jan-22-2001)