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Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan:
    6.01, 6.09, 6.11, 6.114, 6.115, 6.12, 6.14, 6.15, 6.20+

  7. General Requirements for Applicants

  8. Applications

  9. Examinations

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave

  21. Sick Leave

  22. Leaves of Absence

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


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6. PAY PLAN

(continued, 6.12 to 6.13999)


6.12 - STAND-BY, ON-CALL, CALL-IN AND CALL-BACK TIME.
The following provisions shall apply to employees on stand-by and on-call time, to full-time employees called in for less than a full day of work, and to full-time employees called back following completion of a full day's work:

  • 6.121 - ON-CALL AND STAND-BY TIME.
    • 6.1211 - ON-CALL TIME.
      Employees in classes subject to the overtime payment provisions of the Fair Labor Standards Act who are required to be available by remaining at work or remaining at home subject to call for work at times other than during normal working hours, in accordance with a pre-arranged or emergency authorized schedule, shall be in an on-call capacity. All hours served in such a capacity will be compensated as regular hours of work. Employees serving in an on-call capacity shall be compensated at one and one-half (1_1/2) times the regular rate of pay for all hours served in excess of the regular forty (40) hour work week.
    • 6.1212 - STAND-BY TIME FOR EMPLOYEES IN CLASSES SUBJECT TO OVERTIME PAYMENT PROVISIONS OF FAIR LABOR STANDARDS ACT.
      Employees in classes subject to the overtime payment provisions of the Fair Labor Standards Act in the departments and organizational units specified in Regulation 6.1215 who, in accordance with a pre-arranged or emergency authorized schedule, are required to remain on call by wearing a beeper or by leaving word with the appointing authority specifying where they may be reached, and who are provided a reasonable amount of time to report to work after being contacted, shall be in stand-by capacity. All employees in stand-by capacity shall be paid for such stand-by work at one-half of their regular straight-time rate of pay for each hour of such duty.
    • 6.1213 - STAND-BY TIME FOR EMPLOYEES IN CLASSES REPRESENTED BY DISTRICT COUNCIL 33 AND DISTRICT COUNCIL 47 EXEMPTED FROM THE OVERTIME PAYMENT PROVISIONS OF THE FAIR LABOR STANDARDS ACT.
      Employees in classes represented by District Council 33 or District Council 47 in the departments and organizational units specified in Regulation 6.1215 who are exempted from the overtime payment provisions of the Fair Labor Standards Act and who, in accordance with a pre-arranged or emergency authorized schedule, are serving in a stand-by capacity by being available, or subject to call, for work following regular working hours or on Saturdays, Sundays or holidays when such employees are not normally expected to work, shall be paid for such stand-by work at one-half of their regular straight-time rate of pay for each hour of such duty except that employees in classes represented by District Council 47 may elect to be credited with compensatory time off in lieu of cash compensation at the rate of one-half hour compensatory time for each hour of such stand-by time. Hours compensated for as stand-by shall not be counted in determining the total hours worked in a given week for overtime purposes.
    • 6.1214 - STAND-BY TIME FOR NON-REPRESENTED EMPLOYEES IN CLASSES EXEMPTED FROM THE OVERTIME PAYMENT PROVISIONS OF THE FAIR LABOR STANDARDS ACT.
      Employees in Non-Represented classes in the departments and organizational units specified in Regulation 6.1215 who are exempted from the overtime payment provisions of the Fair Labor Standards Act and who, in accordance with a pre-arranged or emergency authorized schedule, are required to be available to report to work following regular working hours or on days when such employees are not normally expected to work and who are required to wear a beeper or pager, carry a cellular phone, or leave word with the appointing authority specifying where they may be reached, may be compensated for such standby time at the discretion of the appointing authority.

      Employees paid below the maximum rate of Pay Range EP 21 may be compensated either at one-half of their regular straight-time rate of pay for each hour of such duty or in compensatory time off in lieu of cash compensation at the rate of one-half hour of compensatory time for each hour of such stand-by time, with the determination as to whether such employees will be compensated in cash or compensatory time at the discretion of the appointing authority.

      Employees paid above the maximum rate of Pay Range EP 21 shall not be eligible for cash compensation for standby duty but may be compensated for each such hour of standby duty in compensatory time at the rate of one-half hour compensatory time for each hour of standby duty. Hours compensated for as stand-by shall not be counted in determining the total hours worked in a given week for overtime purposes.
    • 6.1215 - Sections 6.1212, 6.1213, and 6.1214 shall apply only to employees in the following units of City Departments:

      Department of Commerce:
      Aviation Division.

      Department of Public Health:
      Forensic Investigation Unit;
      Compliance and Enforcement Unit;
      Hazardous Air Pollutants Unit.

      Department of Water:
      Operations Division.

      Commission of Human Relations:
      Community Relations Division.

      Department of Human Services:
      Child Abuse Hotline;
      Emergency Intake Services;
      Youth Study Center - Resident Services.

      District Attorney's Office:
      Charging Unit.

      Office of Fleet Management:
      Public Health and Safety Facility - Emergency Repair of Fire Department Apparatus.

    Employees in departments or organizational units other than those listed above shall not be eligible for standby duty compensation.

  • 6.122 - CALL-IN TIME.
    Full-time employees (other than those covered by Section 6.1144 of the Regulations) who are not on stand-by time and who are requested to work and actually report for work on any day which is not a regularly scheduled work day for them, shall be permitted to work at least four (4) hours on that day, at their respective appropriate hourly rates for that day, or shall be paid at such rates for not less than four hours' work.
  • 6.123 - CALL-BACK TIME.
    Full-time employees (other than those covered by Section 6.1145 of the Regulations) who are not on stand-by time and who are called back to work on any day after they have completed a full scheduled day's work and who actually report for work on such call-back shall be permitted to work at least four (4) hours at their respective appropriate hourly rates for such work, or shall be paid at such rates for not less than four (4) hours' work. (The provisions of this Subsection shall not apply to the situation in which an employee continues with his work immediately after the close of the scheduled day's work subject to interruption for meals.)
  • 6.124 - CALL-IN TIME FOR SCHOOL CROSSING GUARDS.
    School Crossing Guards who actually report for work on any day which is a regularly scheduled work day for them and are subsequently sent home before completing the normal day's assignment shall, if they work less than two (2) hours, be paid for two (2) hours, and if they have worked more than two (2) hours and fifteen (15) minutes they shall be paid four (4) hours.

6.13 - INCENTIVE PAYMENT.
Where work within a City department is susceptible to standardization and accurate measurement, and a program of wage incentives is instituted, the following provisions shall apply:

  • 6.131 - TIME STANDARDS.
    Incentive standards shall be established for the work performed by means of detailed time study observations, and standard elemental data derived therefrom. These observations and computations shall be performed by persons specially trained and qualified to calculate and apply the time standards.

    • 6.1311 - Standard Minutes.
      Time standards for productive operations shall be expressed in terms of standard minutes per piece and shall be valid only for the predetermined methods and quality requirements prescribed. Time standards established for wage incentive operations in one or more City departments shall be filed with a copy of this Regulation in the Department of Records and shall not be changed except with the approval of the Director and the Commission. Time standards shall be guaranteed against change, except for changes in methods or quality of requirements, or if a mathematical error has been made in the calculation of the standard. Time standards shall include an incentive allowance of 25% and an additional allowance for personal needs, fatigue and supplementary work as required.
  • 6.132 - STANDARD PERFORMANCE.
    Standard performance will be the production of 60 standard minutes of work per hour (60 SMH). This standard performance represents "a fair day's work for a fair day's pay." The fair day's work thus represents the production rate expected for the employee's base rate of pay.

    • 6.1321 - Completed Units.
      Standard minutes produced will be based upon completed units of production that meet the quality standards prescribed and on which the time standards are based. Defective work resulting from improper processing by the employee shall be returned to him for repair with no additional credit. Work performed shall be done in accordance with prescribed methods and with established standards.
    • 6.1322 - Calculation of Standard Minutes.
      The standard minutes produced in any period are calculated by multiplying the acceptable pieces produced by the standard minutes per piece. The employees shall receive the full benefit of all time saved from the standard time allowed. Thus production increases above standard increase earnings by an equal percentage.
  • 6.133 - COMPUTATION OF INCENTIVE PAYMENT.
    All standard minutes earnings for the job performed shall be based upon the personal base rate of pay of the employee as provided in the Pay Plan. For standard minute payment purposes, the operator's base rate of pay shall be converted into cost per 100 standard minutes by dividing by 60 and multiplying by 100.

    Example:
    ($1.20/hr x 100)/60 = $2.00/100 Std.Min.

    • 6.1331 - Standard Minute Earnings.
      Standard minute earnings shall be computed by multiplying the hundreds of standard minutes produced by the cost per hundred standard minutes.

      Example:
      • Operator's base rate is $1.20 an hour
      • Standard Minutes per Piece 5.0
      • Pieces Produced 120
      • Total Standard Minutes Produced 600
      • Cost per 100 Std.Min. $2.00 x 600 Standard Minutes Produced = $12.00
    • 6.1332 - Limitation on Production and Earnings.
      There shall be no limitation placed on production or earnings by either the City or the employees, and in no event shall any employee receive less than his personal base rate of pay, regardless of his rate of production. Employees on standard minute work shall be paid at their personal base rate of pay for any work not measured by time standards and for delays beyond their control, when approved by their supervisor. Standard minutes earnings shall be computed on a daily basis wherever practical.
    • 6.1333 - Overtime Rate.
      Overtime premium shall be paid on the basis of the average hourly earnings for the pay period during which the overtime occurred.
    • 6.1334 - Temporary Assignment.
      When an employee is temporarily transferred to another incentive work, his incentive earnings shall be based on his personal rate, except that if his personal rate is higher than the maximum of the job pay range, his incentive earnings shall be based on the maximum of the job pay range, and he will receive the difference in base rates as an hourly subsidy, in addition to his standard minute pay.
    • 6.1335 - Forms.
      Forms will be provided to employees for recording time and production for operations worked on during the day. The employee shall deliver the time and production report daily to the supervisor for approval.

  • 6.134 - SUPERVISOR'S INCENTIVE PLAN.
    An incentive plan for supervisors may, with the approval of the Commission, be instituted at the request of an appointing authority where the productivity of the supervisor or the group he supervises is measurable, the cost per unit of productivity is accurately determinable in terms of dollars or time and a formula can be constructed providing increased earnings directly related to reduction in cost per unit attributable to the efforts of the supervisor. When adopted the plan may not be withdrawn, in whole or in part, either with or without compensating adjustments to the pay rate, without the approval of the Civil Service Commission. The adoption and maintenance of such a plan shall be subject to the following terms and conditions:

    • 6.1341 - There shall be presented to the Commission for approval a plan which shall include the following:

      • 6.13411 - A standard unit cost, reductions in which are to produce the increased earnings, and the methods by which it was derived and by which it can be adjusted.
      • 6.13412 - The reporting system which enables the reduction in unit cost to be measured.
      • 6.13413 - The method by which the incentive pay is to be calculated.
      • 6.13414 - The organization or personnel which developed the plan and which is to maintain it, including their qualifications for the task, unless implicit in the classification in the Civil Service in which they are employed.
      • 6.13415 - The method by which the Director is to be informed of changes in methods, materials, procedures or circumstances which might affect the standard unit cost or the calculation of the incentive payment, but which are not attributable to the supervisor's efforts in his job.
    • 6.1342 - Audits and Reports.
      Every incentive calculation period, a detailed report shall be submitted to the Director. This report on the operation of the plan will show, for each employee benefitted thereby, total units produced, the cost thereof, the reduction in cost as compared with the standard cost, either in dollars or time, and the incentive payment resulting therefrom, both in dollars and as a percentage of regular compensation. There shall be submitted to the Director, as soon as received, copies of all audits of the operation of each plan. Each plan shall be audited by verification of the standards and procedure used in computation of incentive payments by an organization or individual qualified as above defined to install such a plan:

      • 6.13421 - After the first full year of operation and each four years thereafter.
      • 6.13422 - Whenever, in the opinion of the appointing authority, there is evidence that the incentive payments are either too high or too low, when compared with the apparent contributions to cost reduction made by the supervisor benefitted.
      • 6.13423 - Whenever, in the opinion of the Director, there is evidence of a variation as described in 6.13422 above or changes in methods, materials, procedures or circumstances have occurred which might impair the validity of the standards governing the incentive payments.
    • 6.1343 - Control by Commission.
      The Director shall, at least annually, and more frequently if requested by the Commission, report to the Commission on the operation of all plans approved under the terms of this section. The Commission shall have the right, on complaint of any interested party or on its own motion, to examine or cause to be examined the operation of the plan and all elements thereof and to order such modifications therein as, in its opinion, shall be reasonably necessary to maintain consistency in the compensation of the supervisors benefiting therefrom as compared with the compensation of those whom they supervise and to control the incentive payments so that they compensate the supervisor for his own efficiency rather than for the efficiency of those whom he supervises.


CONTINUE TO REGULATION 6.14
Philadelphia Civil Service Regulations
Transmittal no.278 (Jan-22-2001)