The Office of Special Events is responsible for ensuring that all necessary permits, insurances and agreements with the City are executed prior to any event that seeks the use of City-owned or occupied property, or requires the permission to construct equipment in or on City streets.

For all events, the Office of Special Events may determine the basis and amount of any associated deposit. Based on cost analysis from each of the departments, the Office works closely with event sponsors to streamline costs, negotiate terms and conditions, facilitate the agreements and most importantly, ensure public safety. The Office of Special Events works closely with the Risk Management and Law Departments to ensure the safety of City workers and members of the public, who may participate or be present during the production of any event or film.

At the conclusion of every event, the Office of Special Events prepares a final bill for any and all City services rendered, with the exclusion of the Philadelphia Police and Fire Departments, which bill directly unless otherwise stipulated in a previously negotiated contract.