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Department of Records

Preserving business and historical records for City agencies and providing access to records for the public.

Department of Records

What we do

The Department of Records manages City records and provides access to the public. As part of this work, the department:

  • Records real estate documents in Philadelphia.
  • Provides records management for City agencies.
  • Provides printing services for City agencies.
  • Manages the City Archives.

The department provides public access to many of these records, including:

  • Financial disclosure forms.
  • Public safety reports.
  • Land records.
  • City regulation public notices.

Connect

Address
City Hall
Room 156
Philadelphia, PA 19107
Email records.info@phila.gov
Social

Events

  • Jul
    1
    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.
    All Day

    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.

    July 1, 2025
    All Day
  • Jul
    2
    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.
    All Day

    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.

    July 2, 2025
    All Day
  • Jul
    3
    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.
    All Day

    The Common Level Ratio (CLR) Real Estate Valuation Factors for documents accepted July 1, 2025 to June 30, 2026 remains at 1.0.

    July 3, 2025
    All Day

Programs

Resources

Leadership

James P. Leonard
Commissioner
More +
Tracey T. Williams
Deputy Commissioner
More +

Staff

Name Job title Phone #
Tracy Dandridge Manager, Document Research and Mapping Units
(215) 686-2292
Jacqueline Hardee Supervisor, Public Safety Reports Unit
(215) 686-2266
Sandra Thomas Supervisor, Document Recording Intake Unit
(215) 686-2290
Lynda Yerkov Records Operations Manager
(215) 686-2262
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