Department of Records - City of Philadelphia
RECORDS : Document Recording

Fradulent Document Recording

Under Pennsylvania law, the Records Department is mandated to record all deed and mortgage documents if they are completed properly, that is, information is supplied in all the requested areas, even if that information later proves false. The Records Department is not permitted to go under the surface of a deed or mortgage to determine whether the information supplied in it is true. This means that fraudulent documents that are completed correctly are recorded and may go undetected until a legal transaction against the deed or mortgage is initiated. The Records Department is the last participant in a long chain of property events that have occurred and is considered the central file for the transaction that normally involves a seller, a buyer, real estate agent, a mortgage company, a land title company, a credit bureau and the Records Department .