The Procurement Department manages Supplies, Services, and Equipment; Public Works; Concessions; and Best Value contracts. These forms are needed during the contract life cycle.
| Name | Description | Released | Format |
|---|---|---|---|
| Annual Bid Security Application 2026 PDF | This payment is required to bid on City of Philadelphia contracts. All bidders must complete the registration form and pay the Annual Bid Security Program nonrefundable fee of $100.00. The program covers the time period from July 1, 2025 – June 30, 2026. | June 5, 2025 | |
| Annual Bid Security application 2025 PDF | This payment is required to bid on City of Philadelphia contracts. All bidders must complete the registration form and pay the Annual Bid Security Program nonrefundable fee of $100.00. The program covers the time period from July 1, 2024 – June 30, 2025. | July 22, 2024 | |
| PHLContracts Consent and Authorization Agreement PDF | Anyone bidding using PHLContracts must have a signed consent and authorization agreement on file. This form states that bids submitted are authorized by the account holder. | April 27, 2020 | |
| Vendor name or address change form PDF | Vendors should complete this form when requesting to change their vendor name and/or address. Send completed forms and supporting documentation to phlcontracts@phila.gov. | September 6, 2019 | |
| Vendor information form PDF | Vendors who want to bid on contracts with the City should complete this form. Send completed forms and W-9 to phlcontracts@phila.gov. | September 6, 2019 |