Department of Records - City of Philadelphia


November 29 2007 - Campaign Finance Cycle 6 Information

Who must file: THIRTY DAY POST-ELECTION REPORTS (Cycle 6) are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates. In 2007, offices appearing on the ballot include:


For information on filing requirements, contact the Philadelphia Ethics Board at (215) 686-9450.

Filing deadline: Reports are to be complete as of Monday, November 26th, 2007. The deadline for filing Campaign Finance reports for Cycle 6 is the close of business on Thursday, December 6th, 2007.


Smart Client news:  As a service to Campaign Finance filers, the Records Department has released a free campaign finance management software application called Campaign Finance Smart Client. The software is intended to allow campaign finance administrators to maintain contribution and expense databases easily during the periods leading to filing deadlines and then file their required campaign finance records quickly and efficiently. The software can be downloaded from the Records Department's Campaign Finance web page.


The Smart Client software contains many features to support campaign finance filing, such as the ability to maintain records from cycle to cycle and print reports for filing with the City Commissioners office.

  • Maintain records from cycle to cycle and year to year
  • Easily file Campaign Finance Statements and Reports
  • Print reports required by City Commissioners? office
  • Electronically validate Filer ID
  • Print transaction Report
  • Produce 24-Hour Contribution/Expenditure and Independent Expenditure Reports with easy electronic filing option
  • Print Affidavit

Other supported filing methods: Electronic filing is required. Philadelphia accepts submission of campaign finance reports using the following methods:

  1. Smart Client filing software;
  2. submission of text files via the Philadelphia Campaign Finance filing website;
  3. submission of individually-entered records via the Campaign Finance filing website;
  4. submission of text files on CD delivered to the Campaign Finance customer service filing headquarters (see below) or Department of Records main office in Room 156, City Hall. (Please note that CDs must be labeled with the following: Name of filer; Cycle; Contact name; Contact phone number; Alternate phone number);
  5. submission of reports using spreadsheet template available via the website.

Campaign finance customer service headquarters: For the fall election cycle campaign finance filing periods, a temporary filing headquarters will be available for the convenience of Philadelphia filers. The filing headquarters will be located in the Marriott Residence Inn, One East Penn Square (corner of Market and Juniper, across the street from City Hall). The room will be identified on the hotel's information board, labeled "City of Philadelphia Campaign Finance Filing Center" and easily-accessible from the lobby.


Filers wishing to enter their records using city computers or needing assistance with any method of electronic filing are urged to come to the filing headquarters during filing week.
The filing headquarters will be open and customer service staff available Friday (Nov. 30th), Monday (Dec. 3rd), Tuesday (Dec. 4th), Wednesday (Dec. 5th) and Thursday (Dec. 6th) from 9 AM until 7 PM each day. Computer workstations will be available for those filers wishing to input campaign finance records onsite.


For additional information:
For information about Pennsylvania's campaign finance filing legal requirements, please contact the Campaign Finance Division at (717) 787-5280 or via e-mail at, or visit their website.


For questions about Philadelphia's campaign finance laws and reporting requirements, please refer to the Philadelphia Board of Ethics website or call (215) 686-9450.


For information about acceptable electronic filing methods and procedures, please call the Records Department at (215) 686-2225. Check the Philadelphia Records Department's Campaign Finance website regularly for updates.