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W-2 Submission instructions

Use these instructions to learn about the City’s W-2 submission process. If you are required to submit W-2s to the City electronically, you must use the Philadelphia Tax Center. The City no longer accepts electronic submissions through our old FTP site, nor CDs and other electronic media through the mail. 

Employers and payroll service providers with 250 or more W-2s must submit electronically. Employers with fewer than 250 W-2s are strongly encouraged but not required to submit electronic files. Such employers can mail their W-2s to:

Philadelphia Department of Revenue,
PO Box 1670
Philadelphia, PA 19105

Please find the electronic submission instructions below.

Name Description Released Format
2022 W-2 submission instructions PDF Submission requirements for W-2 forms. October 21, 2022
2021 W-2 submission instructions PDF Submission requirements for W-2 forms. January 26, 2022
2019 W-2 submission instructions PDF Submission requirements for W-2 forms. December 18, 2019
2018 W-2 submission instructions PDF Submission requirements for W-2 forms. February 11, 2019
2017 W-2 submission instructions PDF Submission requirements for W-2 forms. December 14, 2017

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