Employers and payroll service providers with 250 or more W-2s must submit them electronically through the Philadelphia Tax Center. W-2s are due on or before the last day of February each year. The City will not accept submissions through FTP, CDs, or any other electronic media.
Employers with fewer than 250 W-2s are strongly encouraged, but not required, to submit electronic files. These employers can mail their W-2s to:
Philadelphia Department of Revenue
P.O. Box 1670
Philadelphia, PA 19105
The instructions on this page describe the City’s W-2 submission process for each year.
| Name | Description | Released | Format |
|---|---|---|---|
| Name: 2024 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: December 17, 2024 | Format: |
| Name: W-2 submission FAQs PDF | Description: In this document, you'll find answers to frequently asked questions about Philadelphia's W-2 submission requirements. | Released: December 17, 2024 | Format: |
| Name: 2023 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: November 17, 2023 | Format: |
| Name: 2023 W-2 submission template xlsx | Description: This template provides a general breakdown of how to complete W-2 forms. | Released: November 24, 2023 | Format: |
| Name: 2022 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: February 1, 2023 | Format: |
| Name: 2022 W-2 submission template xlsx | Description: This template provides a general breakdown of how to complete W-2 forms. | Released: March 21, 2023 | Format: |
| Name: 2021 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: January 26, 2022 | Format: |
| Name: 2019 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: December 18, 2019 | Format: |
| Name: 2018 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: February 11, 2019 | Format: |
| Name: 2017 W-2 submission instructions PDF | Description: Submission requirements for W-2 forms. | Released: December 14, 2017 | Format: |