This post was written by Giana Lawrence-Primus, Office of the Chief Administrative Officer
The City has launched an exciting new tool that allows vendors to submit invoices for City contracts electronically. The new invoice portal is available on the City’s Vendor Payments website.
The portal is a collaboration between the Office of the Chief Administrative Officer, the Office of the Director of Finance, and the Optimize Procurement Accounting & Logistics (OPAL) project. The portal provides a centralized digital invoice submission tool.
The vendor invoice portal is a welcome change. These improvements to the invoice submission process will allow the City to reduce the time it takes to pay vendors. It’s simple and easy to use —in just four quick steps, vendors can immediately submit invoices to City departments.
Steps to submit an invoice:
- Select the invoice type and provide the contract number (if applicable)
- Select the department and unit that the invoice should go to
- Upload the invoice, invoice checklist, and supporting documents
- Click the submit button
The City encourages existing vendors to use this new portal to submit all their invoices. All existing City vendors who have received at least one payment from the City can create a Vendor Payments account. New City vendors will need a previous payment from the City to create an account on the site. Vendors can then directly submit invoices and other documentation to their department contacts. For more information about registering for an account, visit the Vendor Payments FAQ.
In addition to speedier processing, the invoice portal will help the City create consistent administrative and technological policies and procedures for invoice submission across departments.
We encourage vendors to register on the Vendor Payment portal soon. Beginning in July 2021, all vendors with City contracts will be required to submit invoices through the portal. We look forward to providing our vendor community with more convenient and efficient services.