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September 1 2011 -  Records' PhillyHistory.org Project Wins 2011 Award of Merit

Philadelphia Department of Records' PhillyHistory.org Project Wins 2011 Award of Merit from the American Association for State and Local History Leadership in History Award...more




March 22 2010 - ATTENTION: PHILADELPHIA CAMPAIGN FINANCE FILERS

SIXTH TUESDAY PRE-PRIMARY (Cycle 1) REPORTS are required to be filed only by candidates for statewide office, their authorized candidate committees, and any political committee or lobbyist that has made an expenditure to influence the election of a statewide candidate.

The filing deadline is Tuesday, April 6th, 2010. Please click HERE for further information.




January 11 2010 - Campaign Finance Cycle 7, 2009 Information

ATTENTION: PHILADELPHIA CAMPAIGN FINANCE FILERS

The filing cycle for campaign finance 2009 Annual Reports began on January 1st, 2010. The deadline for filing 2009 Annual Reports is February 1st, 2010.

ANNUAL REPORTS must be filed by all candidates, political committees and contributing lobbyists that have not filed a termination report.

Please see the memo for further information. Click here for memo.




November 23 2009 - Campaign Finance Cycle 6 2009 Information

PHILADELPHIA CAMPAIGN FINANCE FILERS

THIRTY DAY POST-ELECTION (CYCLE 6) REPORTS are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates. The deadline for filing Cycle 6 Reports is the close of business on Thursday, December 3rd, 2009.

Please see the memo for further information.




November 3 2009 - MANDATED FEE INCREASE IN EFFECT DECEMBER 8, 2009

On October 9, 2009, Governor Rendell signed House Bill 1607 amending Title 42 (Judiciary and Judicial Procedure) of the Pennsylvania Consolidated Statues.  PA Act No. 49 will result in revised fees that will be effective December 8, 2009. 

 

House Bill 1607, in part, mandates an additional $13.50 fee be charged and collected statewide by Recorders of Deeds for each document submitted for recordation.  These funds will be deposited into the State?s Judicial Computer System Augmentation Account, the Access to Justice Account, and the Criminal Justice Enhancement Account.  The monies are specifically designated to fund Constable training and full-time County district attorney salaries.

 

This mandated fee increase will take effect December 8, 2009.  Documents submitted to our office on or after December 8, 2009 will incur the $13.50 fee increase per document regardless of the date stated on the document.

 

Please refer to the Restated Fees of the Department of Records that will become effective December 8, 2009. Click here for fee shedule.




August 3 2009 - New Fees went into effect August 3, 2009
New Fees PDF File


June 26 2009 - NOTICE TO PROPERTY OWNERS CONCERNING ADVERTISEMENTS FOR OBTAINING COPIES OF RECORDED DEEDS

Owners of properties for which property deeds have been recorded with the Department of Records have reported receiving advertisements via the mail offering to provide, for a fee, copies of their recorded deeds. These advertisements are addressed to the property owner and cite the recording number of the deed.

 

Please be advised that these services are not affiliated with nor underwritten by the Philadelphia Department of Records.


More


June 19 2009 - New Fee Schedule - August 3, 2009

Effective August 3, 2009 Department of Records Recording Fees are being revised.

 

New Fee Schedule

CURRENT FEE SCHEDULE




June 3 2009 - Campaign Finance Cycle 3 Reports
THIRTY-DAY POST-PRIMARY (CYCLE 3) REPORTS are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates. The deadline for filing Cycle 3 Reports is Thursday, June 18th, 2009.
More


April 27 2009 - Campaign Finance Cycle 2 Reports
Second Friday Pre-Election (Cycle 2) Reports are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates.  The deadline for filing Cycle 2 Reports is Friday, May 8th, 2009.
More


March 26 2009 - Attention Campaign Finance Filers
Sixth Tuesday Pre-Primary Reports are required to be filed only by candidates for statewide office, their authorized candidate committees, and any political committee or lobbyist that has made an expenditure to influence the election of a statewide candidate.  The deadline for filing is April 7th. 
More


March 17 2009 - HR Managers Meeting Materials from 3/6/09

Below please find handouts from the meeting on March 6.

Financial Disclosure for HR Managers

Financial Disclosure for Executives

Meeting Presentation




February 23 2009 - City Scholarship Program

The Philadelphia City Scholarship Program provides four-year assistance to undergraduate student, primarily for tuition.  The program has been in existence since 1959 and has made awards to 2,500 students.  The deadline for applications is March 6th, 2009.

Download the application




January 23 2009 - Campaign Finance Cycle 7
Attention Campaign Finance filers: 2008 ANNUAL REPORTS (Cycle 7) are required to be filed by all candidates, political committees and contributing lobbyists that have not filed a termination report. The deadline for filing is February 2nd, 2009.
More


November 18 2008 - Campaign Finance Cycle 6 Information

THIRTY-DAY POST-ELECTION (Cycle 6) REPORTS are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates.  Cycle 6 Reports are to be complete as of Monday, November 24th, 2008.  The deadline for filing Cycle 6 Reports is the close of businesss on Thursday, December 4th, 2008.


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October 10 2008 - Campaign Finance Cycle 5 Information

The deadline for SECOND FRIDAY PRE-ELECTION (Cycle 5) REPORTS is Friday, October 24th, 2008.  Cycle 5 reports are required to be filed by all candidates appearing on the ballot and all political committees and lobbyists that have made expenditures to influence the election of such candidates.  In 2008, offices appearing on the ballot include ATTORNEY GENERAL, AUDITOR GENERAL, STATE TREASURER, SENATOR IN THE GENERAL ASSEMBLY and REPRESENTATIVE IN THE GENERAL ASSEMBLY. 


More


October 10 2008 - New Document Recording Requirements
Please note that a new law affecting document recording will become effective November 3, 2008.

For more details please click
More


October 1 2008 - Forms Catalog Spreadsheets
Download your department's Forms Catalog spreadsheets.


October 1 2008 -  Researcher / Research Needs

For extensive or complex research requests that require staff assistance and that also requires more time and in-depth assistance, we suggest that you contact us in advance of your visit to schedule an appointment.   This will help us to service your needs more effectively.

 

We also ask that researchers submit their requests no later than 4:30 PM so that we can complete your request before closing.

 

Thank you for your cooperation and consideration.




September 11 2008 - Campaign Finance Cycle 4 Information

2008 SIXTH TUESDAY PRE-ELECTION (Cycle 4) REPORTS are required to be filed by candidates for statewide office, their authorized candidate committees, and any political committee or lobbyist that has made an expenditure to influence the election of a statewide candidate. The deadline for filing Cycle 4 reports is September 23rd, 2008.


More


May 16 2008 - CAMPAIGN FINANCE CYCLE 3 INFORMATION
THIRTY-DAY POST-PRIMARY (Cycle 3) REPORTS are required to be filed all candidates appearing on the ballot and all political committees or lobbyists that have made expenditures to influence the election of such candidates.  The deadline for filing Cycle 3 reports is Thursday, May 22nd, 2008.

More


April 15 2008 - Reminder to Philadelphia Financial Disclosure filers:

In online training session with conference call will be presented Wednesday, April 16th, at 6 PM. The session will cover the use of the new Financial Disclosures filing website.

 

Join the online demonstration session




March 31 2008 - Campaign Finance Cycle 2 Reports
Philadelphia Campaign Finance filers are reminded that Friday, April 11th, is the deadline for filing Second Friday Pre-Primary (Cycle 2) Reports.
More


February 25 2008 - Campaign Finance Cycle 1 Information

Campaign Finance Cycle 1 Reports
Philadelphia Campaign Finance filers are reminded that Tuesday, March 11th, is the deadline for filing Sixth-Tuesday Pre-Primary (Cycle 1) Reports.


More


January 28 2008 - Campaign Finance Filing Information
The Campaign Finance filing deadline is Thursday, January 31st. An additional Campaign Finance support line and online training session have been added for this week. See the memo for more information.
More


January 24 2008 - Campaign Finance Annual Reports
Philadelphia Campaign Finance filers are reminded that Thursday, January 31st, is the deadline for filing 2007 Annual Reports.

Annual Reports must be filed by all candidates, political committees and contributing lobbyists that have not filed a termination report for 2007.




January 4 2008 - Campaign Finance Training Sessions

Thursday, January 10th, 6pm

Friday, January 11th, 12 noon
More


January 3 2008 - Campaign Finance Cycle 7
Philadelphia Campaign Finance Cycle 7 (Annual Reports) are now being accepted for filing. The deadline for filing is January 31st. Filing must be by accepted electronic method. Training sessions are being offered. Please follow the link below for more information.
More


November 29 2007 - Campaign Finance Cycle 6 Information
Campaign Finance filing cycle 6 (30-day post-election) is underway. The deadline for filing is December 6th. For additional details, please read the memo.

More


October 23 2007 - 24-Hour Reporting Period for Cycle 5

The 24-Hour Reporting Period for Cycle 5 began Tuesday, October 23rd, and ends on Friday, November 5th.  The 24-Hour Reporting Period, also referred to as Cycle 9, is for filing contributions or expenditures received or made after the cycle closing date, October 22nd.


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October 19 2007 - NOTICE TO CAMPAIGN FINANCE FILERS

For any Campaign Finance filers who would like to receive basic training in the computer skills necessary for filing required reports, such as introductory Microsoft Windows skills, the Campaign Finance support group will offer such training on an individual basis. The one-hour training sessions will be offered at the Campaign Finance filing center at the Marriott Residence Inn, One East Penn Square (corner of Market and Juniper, across the street from City Hall) Monday, Oct. 22nd through Thursday, Oct 25th between the hours of 9 AM and 6 PM. If you would this specialized training, call in advance to reserve a time slot: 215-686-2225.

 




October 19 2007 - Campaign Finance report filers:

Please read the memo concerning the Campaign Finance filing headquarters and training sessions available Oct. 22nd through Oct. 26th. 


More


October 11 2007 - Smart Client PowerPoint Available

The PowerPoint program being presented at the Smart Client training sessions October 11th and 16th is available here for filers to download for review. This presentation leads the new Smart Client user through all Smart Client filing steps, and may be useful as a refresher or guide for those filers who have started using the Smart Client software.




October 8 2007 - CAMPAIGN FINANCE CYCLE 5 INFORMATION and SMART CLIENT SOFTWARE NEWS

All Campaign Finance filers are urged to attend one of the upcoming electronic filing training sessions. The Pre-Election Campaign Finance filing deadline is approaching. All filers are required to submit their reports by Friday, October 26th. To assist filers, the Campaign Finance Smart Client software has been upgraded. Training sessions have been scheduled for Thursday, October 11th and Tuesday, October 16th. Please see the memo for more information.


More


October 4 2007 - The Most Stunning Photos from PhillyHistory.org
The Department of Records and The Art Institute of Philadelphia recently partnered to organize an exhibit of about 80 of the most stunning photos from PhillyHistory.org, the Department of Records? online application that enables the public to search historic photos of Philadelphia. A limited run of the framed and enlarged photos from the exhibit is now available for sale. Each photograph has been digitally restored, archival printed on Hehnemuhle Cotton Rag Paper, and numbered to a limited edition of 25 per photograph only, then framed. More...



September 19 2007 - Smart Client Training Sessions - 9/24  12pm and 6pm
Campaign Finance filers are encouraged to make use of the Smart Client software to maintain and file their contribution and expense records. Two group training sessions will be held to familiarize filers with the Campaign Finance Smart Client software on Monday, September 24th at noon and at 6 PM. The sessions will be held at the Campaign Finance temporary filing headquarters located in the Marriott Residence Inn.
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September 14 2007 - CAMPAIGN FINANCE CYCLE 4 ADVISORY

The deadline for filing Campaign Finance reports for Cycle 4 is the close of business on September 25th, 2007.

 

Please review the advisory for additional details.


More


September 12 2007 - DOR Parcel Explorer - New Monthly Subscription Option

The Department of Records ParcelExplorer web application is now available with both 30 day and 6 months subscriptions to provide property data to the Real Estate Community. The application enables users to enter an address or registry map number and view vital parcel records information including scanned versions of the paper-based registry maps.

 

More...




July 16 2007 - Philadelphia Stories

Exhibition: August 3rd - 31st
The Building of a Great American City

80 of the most beautiful photos from PhillyHistory.org

 

More...




June 21 2007 - FEEDBACK OPPORTUNITY

We hope you had an opportunity to use the new and improved way to create Philadelphia Campaign Finance records; an application called the Campaign Finance Smart Client.  Now we would like to hear from you.

 

Thursday - June 28 - 11am - 1:30pm

 

PowerPoint Presentation


More


June 8 2007 - SmartClient - New Feature 

Records Department launches the Campaign Finance SmartClient to allow Candidates, Committees, and Lobbyists to enter and maintain their official Campaign Finance records on a local computer, and to file Reports and Statements online.

 

Learn More

Training Schedule




June 7 2007 - Campaign Finance Training Dates for June
New Smart Client Campaign Finance Software Training

 

FRIDAY, June 8, 2007 - 11:00 AM to 1:00 PM

There will be an opportunity for individuals who support Philadelphia Campaign Finance filings to attend a training session on the new Smart Client software.  You are encouraged to attend this event.

This course will be held at:

Municipal Services Building
16th Floor - Conference Room C

1417 John F Kennedy Blvd
Philadelphia, PA 19102
 

Additional campaign finance training will be available from June 7, 2007 to June 14, 2007.

 

You may schedule an appointment for On-Site training or attend one of the WebEx demos.

 

More




May 25 2007 - NOTICE TO PROPERTY OWNERS CONCERNING ADVERTISEMENTS FOR OBTAINING COPIES OF RECORDED DEEDS

Owners of properties for which property deeds have been recorded with the Department of Records have reported receiving advertisements via the mail offering to provide, for a fee, copies of their recorded deeds. These advertisements are addressed to the property owner and cite the recording number of the deed.

 

Please be advised that these services are not affiliated with nor underwritten by the Philadelphia Department of Records.


More


April 23 2007 - Campaign Finance Training Dates for May

Additional campaign finance training will be available from May 1, 2007 to May 4, 2007.

 

You may schedule an appointment for On-Site training or attend one of the three WebEx demos.

 

More




March 29 2007 - Training for Campain Finance Online Filing System for Cycle 2


Training will be the week of March 26th.

 

You may schedule an appointment for On-Site training or attend one of the three WebEx demos.


More


March 23 2007 - Campain Finance Law 2nd Training Seminar

The Philadelphia Board of Ethics is providing a second training seminar on Wednesday, April 18, 2007 at 12 PM at Philadelphia Community College, Center for Business & Industry,
Conference Room C2-28, 18th & Callowhill Streets, Philadelphia, PA.

 

All candidates and treasurers are STRONGLY ADVISED to attend.

 


More


March 15 2007 - How Philly Works:  Managing the City

Four of Philadelphia's most recent managing directors discuss their perspectives as the City?s chief operating officer in a forum open to the public.

 

According to Viki Sand, Executive Director of the Atwater Kent, "This discussion is a must for citizens and students of city government."

 

Thursday, March 22, 6:00 - 7:30 p.m.  (galleries open at 5:30p.m.)
Location:  Atwater Kent Museum

 

More...




February 17 2007 - National History Day 2007

The theme for this year's National History Day is Triumph & Tragedy in History.  

The collections of the Philadelphia City Archives have diverse examples from which ten themes have been developed.  

The Department of Records has posted many of these examples online.

 

Upcoming Dates:

March 24 - Juding workshop

March 28 - Junior Competition 

March 29 - Senior Competition




February 13 2007 - Campain Finance Law Training Seminar Presentations Now Online!

The PowerPoint presentations from the February 8, 2007 training seminar are now online:

*Please note:  These are large files and may take several minutes to download




February 8 2007 - Training for Campain Finance Online Filing System
You may schedule an appointment for On-Site training or attend one of the two WebEx demos.
More


February 1 2007 - Campain Finance Law Training Seminar

The Philadelphia Board of Ethics is providing a training seminar on Thursday, February 8, 2007 at 12PM at Philadelphia Community College, Center for Business & Industry, Conference Room C2-28, 18th & Callowhill Streets, Philadelphia, PA.

 

All candidates and treasurers are STRONGLY ADVISED to attend.

 


More


January 30 2007 - Ethics Board Offers Extension of Electronic Filing Deadline

The Ethics Board is offering an extension of the January 31st deadline for candidates and political committees to file their cycle 7 reports with the Ethics Board via the Records Department to Thursday, February 15, 2007.

However, all affected candidates and committees must have requested an account from the Records Department by January 31st in order to become eligible for the extension.  

To get an account from the Records Department, please print out the Online Registration form and fax, mail, or email it to the Records Department (instructions are on the form). 

You may also call (215) 686-2262.




December 15 2006 -                Submitting Vendors

Our E-Recording interface software is configured to accept all of Philadelphia's recorded document types.  It is capable of receiving Level 2 and Level 3 electronic submissions.

 

Fact Sheet




December 15 2006 - Electronic Document Recording in Philadelphia

Electronic Recording allows submitters to send documents to the Department of Records via the Internet instead of hand-delivering paper documents for recording.  Turnaround time on processing and recording documents is greatly reduced since the documents are sent electronically and can include data tags with the submittal. 

 

Fact Sheet




December 1 2006 - How Philly Works:  Streets as Barometers of Urban Life

Including paintings, photographs, prints, objects and documents, the exhibition uses William Penn's vision for Philadelphia to explore street activity over 300 years. 

 

Click here for the details




September 27 2006 - Department of Records Launches it's New Website
The new new Department of Records website has new information, navigation, and links to online applications.  We hope you will take advantage of it often.  Please let us know what you think of the department and the new website by filling out the feedback survey.


September 21 2006 - Parcel Explorer Online Application

The Department of Records Parcel Explorer web application is now available to provide property data to the Real Estate Community. The application enables users to enter an address or registry map number and view vital parcel records information including scanned versions of the paper-based registry maps. Other features include the ability to measure parcels and lines; add annotation to the maps; display a printable copy, as well as condominium information and parcel history. Click Here For On-Line Access




July 13 2006 - Summer 2006 Documentary Film Series at the Atwater Kent Museum of Philadelphia

On three summer evenings, The Atwater Kent Museum of Philadelphia“s Summer Documentary Film Series explores different ways that three Philadelphia communities confronted outside threats to their neighborhoods.

Click here for the details - visit their web site at www.philadelphiahistory.org




May 25 2006 - Historic Photo Archive Web Site is Launched
A new web site has been launched making available, historical archive photographs. Archive photographs may be searched by keyword and date. Archive photographs, which have been assigned a Geo Location, are searchable by proximity to an Address, Intersection, Placename, or Neighborhood. Photographs may be viewed on screen, and are also available for purchase online through a secure credit card payment.... visit the site for more information.
 


April 19 2006 - Campaign Finance Reports - Electronic Filing
Philadelphia Candidate?s Campaign Reports may now be submitted electronically. View details of filing requirements  here...



March 13 2006 - Campaign Finance Repoarts - Philadelphia Campaign Finance Information Online
Philadelphia Candidate's Campaign Finance Information is now available for searching on the internet....more


March 9 2006 - National Notary Association Offers Free ENS Training
Whether you choose a live seminar, online training, or self-study course, our educational programs will give you a complete understanding of all Notary practices and procedures...more


February 2 2006 - Statewide Electronic Notarization System Launched In Philadelphia
Today, the Philadelphia Records Department, Pennsylvania Department of State, the National Notary Association (NNA) and a team of the Commonwealth's county recorders launched a statewide electronic notarization system during an event at the National Constitution Center. The NNA is the non-profit professional association for America's 4.5 million Notaries Public....more



January 17 2006 - Notice Regarding Change in Mortgage Satisfactions
In accordance with Act 197 of 2002, known as the Mortgage Satisfaction Act, the City of Philadelphia will no longer require an original mortgage in order to record a mortgage satisfaction.
More


January 17 2006 - E-Notarization in PA
The PA Department of State will soon permit the electronic notarization of level 3 electronic recordings notarized by PA notaries.  The Philadelphia Records Department is one of four PA counties that will be participating in Phase I of this initiative. This initiative will be effective in the beginning of February.     Interested notaries who are approved by the state can bring their authorization letter to the Records Department, Room 111 City Hall, Monday through Friday, 8 am - 2 pm.
 For additional information please visit their website.



January 17 2006 - E-Recording
The records department currently accepts the electronic submission of land records. Both levels 2 and 3 are currently accepted. If your company is interested in learning more about e-recording, please contact the records department, 215-686-2262.


November 23 2005 - National Notary Association
The Nation“s Professional Notary Organization.....more


October 17 2005 - How Philly Works
The Atwater Kent Museum of Philadelphia, in partnership with the City Records Department presents “How Philly Works”. October 20 and 27, November 10 and 17 - Free and open to the public...more



August 12 2005 - Revised Fee Schedules
Effective September 12, 2005 Department of Records Recording Fees are being revised. The current fee schedule is always available by following the navigation link to "Document Recording", then "Current Fee Schedule". (View Current Fee Schedule)



May 20 2005 - New On-Line Services Available 24x7
Records Department expands on-line services....more


January 10 2005 - National History Day Philly Web Site

The City of Philadelphia, Department of Records proudly celebrates National History Day in collaboration with the National Constitution Center, the Atwater Kent Museum, and other regional institutions. The National History Day Philly web site displays historic communications between the citizens and government of Philadelphia. Selected documents are broken into categories and can be searched for by clicking on any of the categories in the left hand column.

 

Visit the Website




October 6 2004 - On-Line System Now Available

The Records Department’s document recording “Recorders Index” information is now available on-line.  Users can search and obtain copies of land records such as deeds and mortgages and pay with a VISA or Master Card.  The on-line system contains index and images of recorded land records dating back to 1976. A “Historical Index” with index data back to the 1600s is also available.


Click here to apply for on-line access.


For more information, please visit the website at:     http://philadox.phila.gov




September 28 2004 - Legal Descriptions On Satisfaction Of Mortgage Documents
It is not necessary to include a legal description on Satisfaction of Mortgage documents submitted for recording. However, please be sure to include a complete street address and, when necessary, such other description that will adequately describe the property.



August 3 2004 - E-Recording Is Here
The Records Department can now accept Level-3 Satisfaction of Mortgage Documents. The Department is also working on Level-2 recording for Deeds, Mortgages, and other document types. If you are interested in E-Recording your documents, please contact the Records Department at 215-686-2262