Department of Records - City of Philadelphia

Welcome to the Department of Records

The Home Rule Charter of 1951 established the Department of Records to ensure that Philadelphia's municipal records were appropriately controlled and managed. The Department sets records management standards and procedures for all City departments, boards, commissions, and agencies, and manages key records operations and services such as the City Archives, the Records Storage Center, the Recorder of Deeds, and central reprographic services.  


The Department also manages public access to municipal records and establishes and collects fees to cover the cost of providing copies of records. As an agent for the Commonwealth and the City Revenue Department, the Records Department also collects realty transfer taxes and document recording fees and, as the official City tax registry, maintains the city's real property database and tax maps. 


James P. Leonard, Esq., Commissioner


Effective January 1, 2017 the City’s RTT will increase from 3% to 3.1%. The State RTT will remain the same.



Click here for new Fee schedule (English).

Click here for letter from City Law Department explaining application of the new rate.



Our Phone Numbers at a Glance


General Inquiries 215-686-2261
Deed Recording 215-686-2290
Public Safety Incident Reports 215-686-1488
City Archives 215-685-9401