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Mayor, Office of the

[Record Group 60-1]

60-1.1 Annual Reports
1856, 1858-1864, 1866, 1867, 1869, 1870, 1872-1885, 1887-1923, 1926-1930, 1932-1934, 1936-1938, 1948-1950, 1952-1970/1971, 1984
182 volumes,
Annual report to City Councils by Mayor upon administrative and financial concerns of City; departmental, bureau, and other offices' annual reports reprinted in this series. Statistical Reports discontinued after 1938. Reports 1952 and after appeared as supplements in the daily newspapers.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.2 Reports and Publications
50 volumes,
Reports and publications issued by or addressed to the Mayor.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
60-1.3 Ordinance Records
1919-1934, 1945-1963, 1972-1980
5 volumes, 44 cu.ft.,
Includes the ordinance record book from 1919-1934; the ordinance advertising record for the period 1924-1934 and 1945-1952; and the mayor's copies of ordinances from 1952-1980. The ordinance record book contains the title of the ordinance, the number assigned to it by the Mayor's office, the department which it concerned and dates referred to and returned from that department, date the bill was received from City Council, the Council's appendix number, and the date approved by the Mayor.

The ordinance advertising record contains entries for each ordinance which lists its number, the number of lines of print, the newspaper in which it was advertised, the date, the number of lines taken in advertisement, and its cost.

The Mayor's copies of ordinances are arranged chronologically. The contents usually include a copy of the ordinance, letters of submission of bills from the Mayor to the President and Members of City Council for purposes of introduction; correspondence between department heads, the City Solicitor's Office and the Mayor and his deputies about the preparation and purpose of bills. For ordinances 1960-1963 there are often logs of the ordinances included. The ordinances for the years 1972-1975 also include council bills that died in Committee, resolutions, proposed ordinances that were signed by the Mayor but never introduced and ordinances which were never signed by the Mayor.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104

60-1.4 Marriage Records
1857-1904, 1907-1915, 1921, 1924-1928, 1932-1938
12 volumes,
Entries for marriages performed by Mayor list parties, their residences, ages, date, hour, place of marriage, and signatures of Mayor and witnesses. One volume consists of stubs of marriage certificates filed with the Board of Health from 1932-1938. The contents of this volume include the date and license number and name, age, address, birthplace and occupation of the male and female. Also included on the stub book cover are relevant sections of the State Act relative to marriage procedures.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.5 Apprenticeship Indentures; Apprentice and Redemptioner Indentures
1771-1773, 1800-1806
1 volume, 1 reel of microfilm,
Entries for indentures made before Mayor list name of child or redemptioner, age, parents (if alive), master, his residence and occupation, terms of indenture, occasional notices of cancellations or assignments of indentures; often added in cases of redemptioners are amounts paid by masters for ship passage, ports from which sailed, and, occasionally ships' captions to whom payment made.
Original of volume 1771-1773 located at American Philosophical Society. City Archives has microfilm copy only.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.6 Appointments - Warrants; Warrants of Appointment
1 volume,
Entries for appointments to City positions by Mayor and/or aldermen bear date, appointee, position, and frequently the signatures of the appointee and the Mayor and other appointing officers; positions filled are those on the Board of Health, Guardians of the Poor, Inspectors of the County Prison, City Solicitor, City Commissioners, High Constable, aldermen assigned to three-month terms upon Aldermen's Court, City Surveyor, Clerk of Markets, Corder of Wood, Inspector of Flour, Inspector of Butter, Inspector of Hay, Straw & Lime.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.7 Military Service Enrollment Book
2 volumes,
Wards 19 & 20 only. An enrollment of all males resident within wards 18-45 years of age and subject to military service; for each is listed his name, age, occupation, and address. For those taken into service are added date entered, rank, regiment and company.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.8 Scrapbooks
May-June 1891; June 1903-April 1907; January - August 1934
16 volumes,
Chiefly clippings from local press concerning wide variety of civic affairs, such as politics, public works, law enforcement and public administration; vol. 1891 devoted to items concerning City Treasurer John Bardsley, convicted of misappropriating City funds.
Missing: November 1903-February 1904, October 1904-April 1905; July -September 1905; September-October 1906.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.9 City Charter
1 document,
Original document granting city status to Philadelphia by William Penn and presented to the City Corporation on 25 October 1701.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.10 State of the City Messages
11 volumes,
Published & typescript copies of the Mayor's annual "State of the City Address" to City Council.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-1.11 Executive Orders
1 cu.ft., index
The Mayor, under certain provisions of the City Charter, has the power to create offices, boards and commissions to assist the operating departments with their assigned work, and to transfer functions between departments. Initially termed Administrative Orders, these documents have been known as Executive Orders since the Tate Administration. Many offices, boards and commissions not found in the City Charter owe their existence to the passage of these orders by the Mayor. Other Executives Orders have been issued from time to time to temporarily suspend certain provisions of the Home Rule Charter owing to a pending emergency.

The Administrative Orders issued by Mayor Joseph S. Clark assisted in the reorganization of city government as authorized under the Philadelphia Home Rule Charter of 1951.

The Administrative Orders issued by Mayor Richardson Dilworth involved the transfer of certain functions from Public Property to Licenses & Inspections, and the prohibition of gifts by city employees.

In addition to some routine matters, Mayor Joseph H. J. Tate established the Philadelphia Anti-Poverty Action Committee and the Labor Relations Advisory Board through the use of executive orders.

Mayor Frank L. Rizzo issued only a handful of executive orders, including one adopting the affirmative action plan for the City, and another establishing the initial Mayor's Criminal Justice Advisory Commission.

Mayor William J. Green issued a number of orders, including the authorization for the establishment of the Mayor's Commission for Women and a Citizen's Complaint Procedure relative to the Philadelphia Police Department.

Mayor W. Wilson Goode created numerous agencies through the use of Executive Orders, including the creation of the commissions, boards and offices on Literacy, Criminal Justice, Urban Transportation Policy, Neighborhoods, Sexual Minorities, Performance Assessment, Communications, Action Center, Vendor Advisory and Development, People with Disabilities, Arts and Culture, Transportation, Labor Relations, Utility and Regulatory Affairs, Prisons, Homeless and Adults, Economic Development Council, Fort Mifflin, Affirmation Action, Parking Adjudication Advisory Panel, New Opportunities Council, Asian-American Affairs, Citizen Health Advisory Committee, and African-American Males.

To date, Mayor Edward G. Rendell has issued over 45 executive orders since assuming office in January 1992. His Orders have included the establishment of the Criminal Justice Coordinating Commission and Office, Vendor Advisory Board, Commission on Native-American Affairs, Uniform Records Management Practices, Housing Cabinet, Housing Partnership Council, Commission on Puerto Rican/Latino Affairs, Minority Business Enterprise Council, Records Advisory Board, Risk Management, Commission on Homelessness, Office of Fleet Management, Commission on Gambling, Police Advisory Commission, Children and Families Cabinet, Office of Information Services, Management & Productivity Council, Hospitality Cabinet, Office of the Inspector General, Environmental Cabinet, Office of Administrative Review, Telecommunications Policy Advisory Commission, Capital Program Office, and Office of Labor Relations, among others.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.

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Last updated on November 8, 2000