Philadelphia Information Locator Service
Archival Record Series


[Record Group 60-4]

60-4.1 Budget
1920, 1934-1952
31 volumes,
Presented annually by Mayor to City Council, lists statements of obligations of each City and County office and specific appropriations from General Fund recommended by Mayor for the salaries of each officer and employee and for the purchase of services, materials, and supplies; also presents an inventory of all equipment held by each office showing the original cost, age, and condition of each item.

Vols. 1949-1952 also include the Sewer Rental Budget Vols. 1951-1952 also include the Capital Budget
Missing 1938-1940.
For Operating Budgets 1953-present, see Record Series 62-4.1 and 62-4.2.
For related materials 1917-1952, see Record Series 120.55 City Council, Financial Programs.

Location: City Archives, 3101 Market Street, Philadelphia, PA 19104

60-4.2 Budget Research Board. Reports and Publications
6 volumes,
Established by ordinances of 27 October 1948 and 14 January 1949, the Budget Research Board was comprised of three members: the Budget Secretary to the Mayor, the Financial Clerk of City Council, and a member to be appointed by the President of City Council. It was charged with studying the financial needs and requirements of the City and its various units and submitting reports of their findings to City Council. It was terminated with the adoption of the Home Rule Charter in 1951.

Includes the following reports: Instructions for preparing budget requests for 1952. January 1951; Object Classification Code, Draft I, 29 January 1951; Object Classification Manual, Draft II, April 1951; Object Classification Manual, Draft III, June 1951; Financial Data relating to bond sales 1951.
For similar documents after 1952, see Record Series 62.13; Operating Budget Instructions, and 62.15, Reports & Publications. For additional bond sale financial data materials, see Record Series 162, Sinking Fund Commission.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104

60-4.3 Budget Messages
1925-1928, 1946-1948, 1951-1972, 1975-1978, 1980-1981
41 volumes,
Includes descriptions of chief operations and planned projects of each City and County office with emphasis upon main appropriation requests. Varied short financial statements provided in illustrations. Post 1972 materials contains message only with no tables. Includes budget messages of Mayor W. Freeland Kendrick, 1925-1928, Bernard Samuel, 1946-1948, 1951-1952, Joseph S. Clark, Jr. 1953-1956, Richardson Dilworth, 1957-1962, James H. J. Tate, 1963-1968, FY 1970-FY 1972, Frank L. Rizzo, FY 1975-FY 1978, FY 1980, William J. Green, III, FY 1981; and capital budget messages of Joseph S. Clark, Jr. 1954-1956 and Richardson Dilworth, 1957-1958.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
60-4.4 Five-Year Financial Plans
FY1992 - FY2001
17 volumes, no index
Under an Agreement between the City of Philadelphia and the Pennsylvania Intergovernmental Cooperation Authority (PICA), the City is required to prepare a five-year plan of its General Fund finances for submission to City Council and to PICA, each of which must approve the plan. The plan is a detailed written description of the revenues and obligations of the City and contains proposed plans for cutting costs citywide and in each department, a section each on Personnel and the City Workforce, the Capital Budget, Debt and Management and Productivity. Later plans also include sections on economic development and enterprise funds, such as the Division of Aviation, Philadelphia Parking Authority, Philadelphia Gas Works and the Water Department. An executive summary precedes the entire report.

Each of the various departments of the city has a detailed section which includes the mission statement, statements on the major accomplishments of the department during the previous year(s), and objectives and constraints, which focuses on the initiatives and objectives of the department during the five-year plan. Finally, each departmental section concludes with graphs entitled "Selected Service Level Performance Measures" and "Five-Year Obligations Summary."

The entire report is illustrated by numerous tables and graphs.
Location: City Archives, 401 N. Broad Street, Philadelphia, PA 19108
Shelf list is available.

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Last updated on November 9, 2000