Philadelphia Information Locator Service
Archival Record Series

Administrative Staff

[Record Group 232-4-3]

232-4-3.1 Minutes of Meetings of Department Heads
November 1925 - August 1926
4 folders, 2 maps, no index
Includes an organizational chart, labeled "Operating Organization Chart," dated "3-23-26" and initialed "J. W. N.," blueprint filed in map case.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-3.2 Plans for Buildings and Grounds
ca. 1922 - ca. 1926
4 folders, no index
Includes January 1922 report on sites published by the Engineers' Club of Philadelphia; printed copies of a map prepared by Sesqui-Centennial officer E. H. Hicks in the early 1920s showing "Philadelphia--1926: Population Distribution Radiating from Exposition Cities"; tentative plans for the League Island site dated February 1925; and plans for buildings and grounds at the League Island location approved by D. C. Collier, Director General, up through October 1925, by A. C. Baker, Director in Chief after that date, George A. Biles, Director of Public Works, and John Molitor, City Architect. Also of interest is a general plan for the Sesqui-Centennial Exposition prepared by Olmsted Brothers, Landscape Architects, Brookline, Mass., August 1925, signed by R. J. Pearse, Exposition Designer, Biles, and Molitor.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-3.3 Correspondence and Files
1 cu.ft., no index
Includes general administrative staff files and correspondence. Folders labeled with the prefixes (B/1.3.1) and (B/1.3.1A) from the original Sesqui-Centennial association's filing system concern the selection of the Sesqui-Centennial exposition site and preliminary plans for the exposition. The folder, �Site and Plans, Miscellaneous, April-May 1925,� contains correspondence from William D. Disston, president of the Northeast Philadelphia Chamber of Commerce, expressing his opposition to the choice of South Philadelphia (Disston favored investment in sewers and transportation for the Northeast which would soon repay the city in tax revenue), and board reports concerning the League Island site.

Also included are files of information collected by the exposition planners such as Lists of Names of Prominent Philadelphians, Philadelphia "Firsts," Advertisers, Organizations, and Mailing Lists, decorations, press releases, construction of buildings including the Stadium, entrance passes, and the Sesqui-Centennial seal; correspondence of various Sesqui-centennial officers including the Council of Governors, Mayor W. Freeland Kendrick, administrative staff, and committee chairs. The Kendrick files consist mainly of carbon copies of letters sent to the mayor by members of the administrative staff, October 1924-February 1926

The folders with the prefix (B/1.9- ) consist mainly of correspondence and memoranda between officers of the Sesqui-Centennial Exhibition Association and heads of administrative units of the exposition. Correspondents include Director of Admissions and Concessions, William E. Cash; fundraising campaign director and realtor Albert Greenfield; publicity director Odell Hauser; Military Department head Major E. H. Hicks; Independence Hall curator and Kendrick aide Wilfred Jordan; mayoral assistant Frank Short; executive committee chair E. J. Lafferty; Sports Committee chair, Dr. George W. Orton; the U.S. senator from Pennsylvania, Hon. George Wharton Pepper; Director of Domestic Participation and Special Events and Assistant Director General, A. L. Sutton; and Division of Education and Social Economy chief Joseph R. Wilson.

Of special interest are the files of individuals who handled publicity work for the directors including Dr. Clarence J. Owens, Special Commissioner for New York City (4 folders); C. C. Nye, Special Commissioner for Midwest States (2 folders); Howard R. Rice, Special Commissioner for Washington State (1 folder); and A. N. Eshman, Southern Publicity Representative (7 folders). The Eshman material is especially useful in illustrating various tactics which were used in distributing information about the Sesqui-Centennial exposition to small, isolated rural communities in order to promote it as a genuinely national exposition.

Additionally there are 4 folders of correspondence with Norman Jefferies, agent for the Sesqui-Centennial exposition's promotional film, Lest We Forget. Jefferies contracted to prepare, manufacture, and complete a one-reel film focusing on events of the American Revolution for national promotion and distribution through Educational Film Exchanges, Inc., of New York. The correspondence begins with Jefferies' proposal to the Philadelphia mayor's office in June 1924 and documents the development of the script, film, movie house bookings, and reviews through 1926. A copy of the script is contained in the files.

Maps and other oversize planning documents have been removed to legal-size files and map case drawers. An inventory of the plans is found in the container list for this record group. Among them are area maps of Philadelphia from c. 1915 through the mid-1920s. Included is a general plan of the plaza, South Street Boulevard, and League Island Park prepared by Olmsted Brothers, Landscape Architects, Brookline, Mass., July 1915.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.

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Last updated on July 8, 1999