Philadelphia Information Locator Service
Archival Record Series

Executive Committee

[Record Group 232-3-1]

232-3-1.1 Minutes
21 June 1921 - 15 March 1927
1 volume, 17 folders, partial index
The Executive Committee minutes document meetings of the Committee beginning with its first meeting on June 21, 1921, through early 1927 with gaps. Originals of the minutes for June 21, 1921-May 16, 1922 are bound in with the first volume of minutes of meetings of the board of directors. Included in these early Executive Committee minutes is much informative material concerning the site selection. On December 6, 1921, the Committee resolved to request the Philadelphia Chapter of the American Institute of Architects, the Engineers' Club of Philadelphia, and the Philadelphia Real Estate Board to make recommendations regarding the proposed site. On January 4, 1922, the Committee resolved that the reports of these organizations would be printed at the expense of the Association, and a summary of a public hearing to discuss the issue appear in the minutes for February 7. On March 14, the Executive Committee presented its report to the board of directors recommending Fairmount Park--the recommendation of the Engineers' Club--as the site for the exposition (the board approved the proposal). The mayor submitted the report to City Council along with a request for the enactment of an ordinance to allow the Association to develop the exposition at that location. The report was issued in pamphlet form under the title, The Sesqui-Centennial Exposition Philadelphia 1776-1926: Message of the Mayor to the Council of the City of Philadelphia, together with the Report of the Executive Committee on the Selection of the Fairmount Park-Parkway Site (Philadelphia, 1922), a copy of which is pasted into the minute book. Additionally, the Committee minutes for February 2, 1922, contain an account of Mayor Moore's visit to Washinton in which he interviewed President Warren Harding, Pennsylvania senator George Wharton Pepper and other congressional leaders as well as an enthusiastic Secretary of Commerce, Herbert Hoover, "who exclaimed 'the Sesqui-Centennial offers the finest opportunity imaginable'."

There are also 17 folders of unbound minutes. Some portions are carbon copies and there are gaps. Included are minutes for May 16, 1923-June 11, 1924; April 7-June 25 and September-October 1925; March 29-June 21 and September 20, 1926; and March 11-15, 1927. Portions have marginal notes which form an index.

The minutes for 1923 document the interaction between the senior officers of the committee--Ernest Trigg, Franklin D'Olier, and Victor Rosewater--and Col. John Price Jackson, who served as executive director of the Association in 1923. Principle topics of discussion were the Campaign Committee, Subscription Committee, subscription drives, fundraising dinners, and bond sales; efforts to elicit support and cooperation from states, organizations, and foreign countries; attempts to secure support and financial backing from Pennsylvania Governor Gifford Pinchot; methods of representing of various topical themes in the exposition; design and content of specific exhibits and events; and special committee reports and recommendations.

By 1924-25 the discussion focused mainly on the work of special board-appointed planning committees, some of whose minutes and presentations are filed in with the executive committee minutes.

Additionally, the series contains dated, unnumbered resolutions of the Executive Committee to approve expenditures, September 1925-March 1927. The bulk of the Committee's resolutions are found in (232-3-1.6).
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.

232-3-1.2 Correspondence and Files
December 1922 - July 1924
3 folders, no index
Consists mainly of correspondence between Victor Rosewater and members of the Association regarding the Executive Committee's fundraising campaign.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-3-1.3 Reports to the Board of Directors
1923, 1925
2 folders, no index
Includes Progress of Sesqui-Centennial Exhibition: Report made by the Chairman of the Executive Committee to special meeting of the Board of Directors, October 2, 1923 (pamphlet, 1923) and a typed report written by Ernest Trigg, chair of the Executive Committee, on October 27, 1925, for presentation at the Board of Director's meeting of that year, outlining progress made in construction, foreign participation, and committee work.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-3-1.4 Site Selection Reports
c. 1920- 1924
6 folders, 1 map, no index
Contains "Report of the Sesqui-Centennial Committee of the Engineers' Club of Philadelphia on Sites to the Executive Committee of the Sesqui-Centennial Exhibition Association, Philadelphia, Pa., January 25, 1922" (typescript, 114 pages), two copies of the published Engineers' Club Report; a seven-page mimeographed typescript of a proposition favoring Peace Park [Hog Island] as the site for the Sesqui-Centennial exposition written by an unidentified author sometime during the early 1920s; the lavishly illustrated bound volume published by the Tacony Manufactures' Association on the Proposed Site for the Sesqui-Centennial, Philadelphia, 1926: Upper Roosevelt Boulevard, Including Part of Pennypack Park (December 1921); and a similar illustrated report of the same title with a soft-cover binding published by the Northeast Sesqui-Centennial Association in February 1922.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-3-1.5 Exhibit Contracts
July 1925 - August 1926
9 folders, no index
Includes carbon copies of contract numbers 1-185 with individual exhibitors as well as a mimeographed summary of contracts for Buildings 1, 2, and 5 and a sample concession contract.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-3-1.6 Resolutions
4 January - 5 December 1926
3 cu.ft., no index
These are resolutions to approve expenditures for the Sesqui-Centennial exposition which were passed by the Executive Committee during 1926. Since the Executive Committee had the authority to approve the expenditure of funds for the exposition, this series forms one of the most complete information sources in the Sesqui-Centennial Exhibition Association record group. The resolutions are filed by date; the names of the contracting parties are, unfortunately, unindexed. Generally speaking, the resolutions contain the name of the person or company supplying the service or product, names of persons representing various contractors, the date and terms of payment, the name of the account that the payment was drawn from, and check numbers. The resolutions also provide a detailed picture of operating expenses such as payroll; from time to time, the resolutions include lists of names of persons employed by the Sesqui-Centennial Exhibition Association, their job titles, and salaries or wages paid. The series contains original resolutions from March 22-May 24, 1926 (unnumbered) and originals (numbered 1-93, 275, and 900-1000) from May-June and August 1926; carbon copies of resolutions numbered 1-3358 (January 4-December 6, 1926); and duplicate carbon copies dated October 4-18, 1926. For additional unnumbered resolutions for the period September 1925-March 1927, see minutes of the Executive Committee.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-3-1.7 Financial Reports
4 folders, no index
Reports and memoranda concerning fundraising appeals, expenses, salaries, and wages paid.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.

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Last updated on July 8, 1999