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Table Of Contents

 1. Purpose

 2. Definitions

 3. Preparation, Adoption and Revision of Regulations

 4. Exemptions from Civil Service

 5. Classification Plan

 6. Pay Plan

 7. General Requirements for Applicants

 8. Applications

 9. Examinations

10. Eligible Lists

11. Requisitions, Certification and Appointment

12. Limited-Term Appointments

13. Assignments and Transfers

14. Probationary Period

15. Resignation, Reinstatement, Restoration and Retirement

16. Layoffs

17. Dismissals, Demotions, Suspensions and Appeals

18. Hours of Work and City Service

19. Holidays

20. Vacation Leave

21. Sick Leave

22. Leaves of Absence

23. Performance Reports

24. Working Conditions

25. Records and Reports

26. Training of Employees

27. Safety, Health, Welfare and Recreation

28. Labor Relations

29. Political Activity

30. Residence Requirement

31. Interim Regulations:

32. Injury and Disability

33. Miscellaneous Regulations


Alphabetical Index

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z




31. INTERIM REGULATIONS


31.02 - RETROACTIVE REGULATIONS
31.02-1 - Retroactive Regulation For Amendments To Regulation 6.1157.  The amendments to Regulation 6.1157, adding the class of L & I Construction Compliance Supervisor to the regulation, that were approved by the Commission on July 26, 2006, shall be effective retroactive to November 7, 2006.
31.022 - PAY SCHEDULE FOR NON-REPRESENTED EMPLOYEES AND EMPLOYEES REPRESENTED BY LOCAL 2186 OF DISTRICT COUNCIL 47.  The pay schedule used for classes assigned to Local 2186 of District Council 47 and for non-represented classes shall be in effect retroactive to October 1, 2012.
31.0232 - The amendments to Section 20.011 and 21.012 shall be effective January 1, 1997.
31.0233 - The revisions to Section 14.043 shall be effective November 22, 2000.
31.040 - The provisions of Sections 19.0132, 19.01321, 19.013211, 19.0133 and 27.0117 implementing the Police Arbitration Award dated March 23, 1993, are to be effective July 1, 1992.  The provisions of Sections 21.0311, 22.123, 32.011, 32.2011, and 32.2013 implementing said award shall be effective March 30, 1993.  The provisions of Sections 19.018 and 21.081 implementing said award shall be effective July 1, 1993.
31.042 - The amendment to provisions of Section 19.01 shall be effective July 1, 1993.
31.043 - The amendment to Regulations 19.01, 19.0134, and 19.018 implementing the July 3, 1997 Deputy Sheriff Act 195 interest arbitration award shall be retroactive to July 3, 1997.
31.044 - The provisions of Section 6.1146 shall be effective August 24, 1998.  The provisions of Section 6.20 shall be effective July 1, 1998.  The provisions of Section 32.0231 and 32.0414 shall be effective August 11, 1998.
31.045 - The revisions to Regulation 7.092 approved by the Civil Service Commission on March 28, 2007 shall be retroactive to February 1, 2007.
31.046 - Effect of Class Consolidation on Pay Ranges  Positions in the class of Deputy Sheriff Officer paid at step 4 of pay range 59 will be paid at step 5 of pay range 50 when the classes of Deputy Sheriff Officer and Deputy Sheriff Officer 1 are consolidated.
Positions in the class of Police Officer paid at step 4 of pay range 299 will be paid at step 5 of pay range 202 when the classes of Police Officer and Police Officer 1 are consolidated.
These consolidations will not result in a reduction in salary for any employee.
31.06 - EMERGENCY OVERTIME PAY FOR RANKING OFFICERS IN THE POLICE AND FIRE DEPARTMENTS.  Notwithstanding any contrary provisions in these Regulations, ranking officers of Captain to Chief Police Inspector inclusive in the Police Department and ranking officers of Battalion Chief and above in the Fire Department authorized to work by their respective Commissioners during a period of emergency nature, in excess of the number of hours of their regularly scheduled work day or, for all hours worked on a non-scheduled work day shall, for all hours of such overtime work, be paid at their then regular rate of pay.  Personnel paid in accordance with this Section will not be entitled to accrue compensatory time during the period of the emergency.
31.07 - PILOT WORK SCHEDULES IN THE FIRE COMMUNICATIONS CENTER.  Under the terms of the collective bargaining agreement between District Council 33 and the City of Philadelphia, and in accordance with Civil Service Regulation 18.015, the City and the union may agree to implement Pilot Work Schedules that employ schedules other than five days of eight-hour shifts.  The Fire Department and District Council 33, Local 1637 are implementing a Pilot Work Schedule for the Fire Communications Center consisting of 12-hour shifts.  For employees of the Fire Communications Center, the work week shall be forty-two (42) hours.  The work week shall begin at 1:00 PM each Saturday for platoons assigned to the day shift, and 1:00 AM on Sunday for those platoons assigned to the night shift.  Employees shall be compensated at premium rates for all hours worked over forty hours in a work week.  Paid leave shall not be included in calculating hours worked.  Employees who work on their first and/or second consecutive day off shall be compensated at time-and-one-half.  Employees who work on their third consecutive day off shall be compensated at double-time rates.  Leave and overtime provisions shall be administered as agreed to by the City and District Council 33.
The Fire Communications Center Pilot Work Schedule will be monitored by labor and management to ensure that the program is meeting the jointly established goals.  The Pilot is subject to modification, termination or extension through agreement between the City and the union.
31.08 - PILOT PROGRAM - IN PLACE PROMOTION FOR DISTRICT COUNCILS 33 AND 47 EMPLOYEES.  Civil Service Regulation 5.15 will be implemented as a pilot program.  The pilot program will be monitored by the Office of Human Resources quarterly for a period of one year to ensure that the program is meeting established goals.  At the end of the year, the pilot program is subject to modification, termination or extension at the recommendation of the Director and with the approval of the Commission.
31.09 - Regulations containing references to gender will be revised to remove such references except when appropriate.  The revisions of the references to gender only will be made by administrative action requiring only the approval of the Personnel Director.
31.15 - QUALIFYING EXAMINATIONS FOR LIBRARY FOUNDATION EMPLOYEES TRANSFERRING TO CIVIL SERVICE.  Every employee cited in the City of Philadelphia - District Council 47 arbitration settlement, case number 14 390 1014 93, employed by the Library Foundation as of July 31, 1996, shall be transferred to the Civil Service and shall be continued in his or her position, provided that, within six (6) months of the date of transfer to the Civil Service, the employee has passed a qualifying test prescribed by the Personnel Director.  Those who fail to qualify shall be dismissed from their positions within thirty (30) days after the promulgation of eligible lists for their respective positions.  The position of any such employee at the time of transfer as referred to above shall be classified in accordance with the standards and provisions of the Civil Service Regulations.
31.16 - EFFECT ON PAY RATES OF EMPLOYEES OF THE LIBRARY FOUNDATION TRANSFERRING TO THE CITY CIVIL SERVICE.  The rate of pay that an employee holding a regular full-time position in the Library Foundation on July 31, 1996, receives on the date of appointment to a Civil Service position shall be the pay rate in the pay range for such position to which the employee would have been entitled had the position been a Civil Service position during the entire tenure therein, provided that the employee had received, at all times during the tenure of employment, overall performance ratings of Satisfactory or better.  Each employee shall be paid at one of the established steps of the pay range for the class.  Employees shall retain their anniversary date of employment in their respective position at the time of transfer with such period of service to be used to determine the appropriate pay step in the pay range at which they are to be paid.  The salary of any such employee which is in excess of the range prescribed for the class to which his or her position has been allocated shall not be reduced.  Such employees, however, shall not be eligible to receive any salary increases except in the event that general increases in salaries shall raise the maximum of the range above their present salary.
31.21 - SPECIAL PROVISIONS RELATING TO LEAVE ENTITLEMENT OF MINORITY BUSINESS ENTERPRISE COUNCIL EMPLOYEES IN THE FINANCE DEPARTMENT TRANSFERRED TO THE CITY CIVIL SERVICE.  Minority Business Enterprise Council employees working in the Finance Department who transfer without a change of duties to equivalent positions in the Civil Service shall be entitled to retain the sick leave, vacation leave, and compensatory time accumulated as of the date of transfer under the rules of the Minority Business Enterprise Council as certified by the appointing authority.
31.23 - TEMPORARY SUSPENSION OF EARNED PAY STEP INCREASE AND INCREASE IN LONGEVITY PAYMENT FOR EMPLOYEES IN CLASSES NOT REPRESENTED BY A MUNICIPAL LABOR UNION.  Effective July 6, 2009, notwithstanding any other provisions of the Regulations: No earned pay step increase or increase in longevity payment will be paid to any non-represented employee until a declaration is made by the Mayor that the City's fiscal situation is sufficiently stable to allow for reinstating such payments.  Upon a declaration by the Mayor at any time in the future that the City's fiscal situation makes payment of earned step increases or increases in longevity payments fiscally unsound, no earned step increases or increases in longevity payments shall be paid as of the effective date of such a declaration until such a declaration is lifted by order of the Mayor.  The rights of represented employees shall be determined by the applicable collective bargaining agreement and state law.
31.30 - SPECIAL BENEFITS FOR EMPLOYEES CALLED TO ACTIVE DUTY IN THE NATIONAL GUARD, OR IN ANY OF THE RESERVE COMPONENTS OF THE ARMED FORCES OF THE UNITED STATES IN RESPONSE TO THE NATIONAL EMERGENCY RESULTING FROM THE EVENTS OF SEPTEMBER 11, 2001.  Notwithstanding any other provisions of the Regulations, the following special benefits will be provided to permanent employees of the City of Philadelphia who are called to active duty in the National Guard, or in any of the reserve components of the Armed Forces of the United States in response to the national emergency resulting from the events of September 11, 2001.  These benefits will be made available to all permanent employees whose military orders have been issued on or after September 11, 2001 and will continue until it has been determined that the national emergency has ended.  Permanent employees who had been called to active duty prior to September 11, 2001, and whose orders are extended beyond their original termination date, will be eligible for the special benefits beginning on the first day of the extension period until it has been determined that the national emergency has ended.  The special benefits are as follows:
  1. A stipend of five hundred dollars ($500) per month for the amount of time spent on military leave without pay, up to and including the last day of the national emergency.
  2. Continuation of medical and supplemental benefits programs, including dental, vision, and prescription drug coverage for the employee and dependents.
  3. Continuation of City-paid group life insurance coverage.
The provisions of this regulation will be effective retroactive to September 11, 2001.
 
31.512 - Transfer of Leave for Employees Represented by District Council 47.  Notwithstanding any provisions of these Regulations to the contrary the Director and the President of District Council 47 shall establish a pilot program for the transfer of accrued leave between employees within the representation of District Council 47.  Such program shall not continue beyond June 30, 1992 without the approval of the Commission.
31.54 - CERTAIN CITY EMPLOYEES APPOINTED TO POSITIONS IN THE PHILADELPHIA PARKING AUTHORITY.  Each employee leaving City employment on July 8, 1983, to be employed by the Philadelphia Parking Authority shall be granted a leave of absence from the City department in which the employee was employed, such leave to be for the period the employee is employed by the Parking Authority in good standing and in the same position as the entry position.
Rights during such leave of absence shall be only as follows:
  1. The City seniority rights of such employees shall be protected and shall accumulate during the period of service with the Parking Authority;

  2. Such employees shall have the right to apply to fill vacancies in the same or equivalent positions in the Civil Service, in their former City department, and the Personnel Director shall make the same effort to place such employees as he would if they were City employees in their former City departments;

  3. Such employees shall be eligible for appointment to positions on a promotional basis, provided they otherwise meet the Civil Service requirements.

Those Parking Authority employees covered by these regulations who are no longer in their entry position, and thus no longer on a leave of absence from the City, are not entitled to the benefits of (B) and (C) above, but shall continue to accumulate City seniority as long as they are employees of the Parking Authority in good standing.  Such employees may at their option carry earned but unused time off to the Parking Authority instead of such leave balances being retained by the City.
31.55 - SPECIAL PROVISIONS RELATING TO LEAVE ENTITLEMENT OF CERTAIN CITY EMPLOYEES IN THE CLERK OF QUARTER SESSIONS OFFICE APPOINTED TO POSITIONS IN THE FIRST JUDICIAL DISTRICT OF PENNSYLVANIA.  Each employee leaving City employment on or about July 1, 2010 by reason of resignation or discharge from employment in the Office of the Clerk of Quarter Sessions or its successor agency, when that resignation or discharge is followed within five business days by employment by the First Judicial District of Pennsylvania, shall have his or her accrued but unused vacation leave, sick leave, compensatory leave and administrative leave transferred to the First Judicial District of Pennsylvania on his or her behalf.  After such transfer, the employee shall no longer be entitled to any terminal leave pay pursuant to civil service regulations 20.08 and 21.14.
31.56 - SPECIAL PROVISIONS RELATING TO LEAVE ENTITLEMENT OF EMPLOYEES OF THE PARK TRUST FUND WORKING FOR THE DEPARTMENT OF PARKS AND RECREATION SUBSEQUENTLY HIRED INTO THE CITY CIVIL SERVICE.  Employees holding a regular full-time position in the Park Trust Fund and performing work for the Department of Parks and Recreation on or before June 30, 2013, who are subsequently appointed to a position in the Civil Service without a change of duties, shall be entitled to:
  1. transfer sick leave accumulated as of the date of appointment;

  2. purchase credit for vacation leave up to the amount of vacation leave and compensatory time that the employee had accumulated at the time of appointment to the City Civil Service.
Transfer of leave or purchase of credit for leave is subject to the maximum accumulation limits as defined by these regulations.
31.57 - SPECIAL PROVISIONS RELATING TO LEAVE ENTITLEMENT OF EMPLOYEES OF THE SCHOOL DISTRICT OF PHILADELPHIA WORKING FOR THE BOARD OF REVISION OF TAXES SUBSEQUENTLY HIRED INTO THE CITY CIVIL SERVICE.  Employees holding a regular full-time position in the School District of Philadelphia and performing work for the Board of Revision of Taxes on April 9, 2010, who are subsequently appointed to a position in the Civil Service without a change of duties, shall be entitled to:
  1. Transfer sick leave accumulated as of the date of appointment

  2. Purchase credit for vacation leave up to the amount of vacation leave and compensatory time that the employee had accumulated at the time of appointment to the City Civil Service.
Transfer of leave or purchase of credit for leave is subject to the maximum accumulation limits as defined by these regulations.
31.58 - SENIORITY CREDIT FOR CERTAIN FORMER EMPLOYEES OF DESIGNATED NON-CIVIL SERVICE AGENCIES.
  1. Each current City employee who was appointed to the Civil Service through Qualifying examination, following employment in a regular full-time School District position in the Revenue or Law Department, shall be granted City seniority credit for the School District employment.  Such seniority credit shall be granted as of January 1, 1987, subject to existing Civil Service regulations.

  2. Any employee holding a regular full-time position in the School District of Philadelphia and performing work for the Board of Revision of Taxes on April 9, 2010 who is appointed to the civil service without a change of duties shall be granted City seniority credit for the School District employment for purposes of leave accruals, anniversary date and layoffs.  Such seniority credit shall be granted as of the date of hire into the civil service, subject to existing civil service regulations.

  3. Any employee holding a regular full-time position in the Park Trust Fund and performing work for the Department of Parks and Recreation on or before June 30, 2013, who is appointed to the Civil Service without a change of duties shall be granted City seniority credit for the Park Trust Fund employment for purposes of leave accruals and anniversary date.  Such seniority credit shall be granted as of the date of hire into the Civil Service, subject to existing Civil Service regulations.
31.59 - EFFECT ON PAY RATES FOR CERTAIN FORMER SCHOOL DISTRICT EMPLOYEES WORKING FOR THE BOARD OF REVISION OF TAXES UPON APPOINTMENT TO THE CITY CIVIL SERVICE.  Upon appointment to a civil service class, following employment in a regular full-time School District position in the Board of Revision of Taxes, each employee shall be paid at the same base pay rate as the employee was paid in the School District position.  The employee shall continue to receive that same pay rate until the employee is eligible for an earned pay step increase as defined by Regulation 6.0991.  When the employee is eligible for the earned pay step increase, the employee's salary will be increased to the pay step in the pay range for his or her class that is closest to, but higher than the employee's salary at the time of appointment to the Civil Service class.
The salary of any employee appointed to a civil service class following employment in a regular full-time School District position in the Board of Revision of Taxes which is in excess of the range prescribed for the class to which his or her position has been allocated shall not be reduced.  Such employees, however, shall not be eligible to receive any salary increases except in the event that general increases in salaries shall raise the maximum of the pay range above their present salary.
31.60 - EFFECT ON PAY RATES FOR CERTAIN PARK TRUST FUND EMPLOYEES UPON APPOINTMENT TO THE CITY CIVIL SERVICE.  Upon appointment to a civil service class, following employment in a regular full-time Park Trust Fund position, each employee who is paid:
  1. at or above the pay rate equivalent to the first step in the pay range for the class to which his or her position has been allocated shall be paid at the same base pay rate as the employee was paid in the Park Trust Fund position.  The employee shall continue to receive that same pay rate until the employee is eligible for an earned pay step increase as defined by Regulation 6.0991.  When the employee is eligible for the earned pay step increase, the employee's salary will be increased to the pay step in the pay range for his or her class that is closest to, but higher than the employee's salary at the time of appointment to the Civil Service class.

  2. lower than the first step in the pay range for the class to which his or her position has been allocated shall be paid at the first step of the pay range for the Civil Service class.
The salary of any employee appointed to a civil service class following employment in a regular full-time Park Trust Fund position which is in excess of the range prescribed for the class to which his or her position has been allocated shall not be reduced.  Such employees, however, shall not be eligible to receive any salary increases except in the event that general increases in salaries shall raise the maximum of the pay range above their present salary
31.61 - REFERRAL BONUS - PILOT PROGRAM.  To assist with the recruitment for hard to fill positions, a referral bonus will be offered to employees working in classes and departments designated by this regulation.  The referral bonus will be paid to employees who submit referrals that result in successful hiring of external job candidates to fill the positions.
The referral bonus is based on the recruitment experience for the classes and the critical function performed by the employees in the classes.  The purpose of this regulation is to utilize existing employees to enhance recruitment efforts, increase the size of our labor pool, and maintain the quality of service provided by the current workforce.
The employee making the referral must submit the referral in a format specified by the Personnel Director with the candidate's original application for employment.
No referral will be accepted that has been submitted:
  • After the receipt of application for employment by the Personnel Department.
  • If the applicant has previously submitted an application for the examination for the same job title.
The Personnel Department will review the referral and determine if the employee is eligible for the bonus.
31.61-1 - Referral of Candidates.  Referral of candidates for positions in the following classes, assignments, work locations and departments qualifies for the bonus authorized by this regulation:
Eligible Classes Automotive Maintenance Technician; Heavy Duty Vehicle Maintenance Technician Correctional Officer; Prison Electronic Technician; Prison HVAC Mechanic; Prison Trades Worker 1 and 2
Departments Office of Fleet Management Prisons
Hired On Or After: May 1, 2007 September 1, 2007
The referred candidates must:
  • Meet all requirements for appointment to the class
  • Be appointed from an open competitive eligible list
  • Be appointed to a class in a department listed in this regulation
  • Be appointed on or after the effective date for the class listed in this regulation
  • Not be an employee of any City department at the time of appointment
  • Pass the background investigation and drug and alcohol screening if required
  • Obtain any licenses, registrations or certificates required by the assignment and included in the examination announcement
  • Successfully complete the probationary period
  • Receive overall performance ratings of satisfactory or better during the first year of employment
  • Be employed in the designated class, assignment, work location and department at the time the bonus is paid
  • Meet all residency requirements for the class and assignment.
No referral bonus will be paid if the referred employee:
  • Terminates employment in the class for any reason
  • Transfers to another department or
  • Is demoted to another class prior to completion of twelve months of satisfactory employment.
31.61-2 - Employee Eligibility To Receive the Referral Bonus.  All civil service employees in the following departments, except employees who are permanently allocated to the classes or who are working in the assignments listed below, shall be eligible to participate in the Employee Referral Bonus program.
Office of Fleet Management Prisons
  • Fleet Maintenance Supervisor
  • Assistant Fleet Manager for Operations
  • Fleet Management Quality Assurance Director
  • Fleet Management Computer Systems Manager
  • Administrative Services Director
  • Any employee of the Fleet Management Human Resources Office
  • Any employee working in the Office of the Fleet Manager
  • Deputy Prisons Commissioner
  • Warden
  • Deputy Warden
  • Correctional Captain
  • Correctional Training Administrator
  • Correctional Inmate Classifcation Supervisor
  • Correctional Classification Movement and Registration Director
  • Social Work Supervisor
  • Human Services Program Administrator
  • Human Services Contract and Compliance Administrator
  • Administrative Services Director
  • Fiscal Officer
  • Correctional Industries Director
  • Correctional Industries Assistant Director
  • Institutional Maintenance Supervisor
  • Any employee of the Prisons Human Resources Office
  • Any employee working in the Office of the Prisons Commissioner
The employee who has submitted the referral must be actively working in one of the eligible classes or assignments at the time that the bonus is distributed.
Employees in classes represented by District Council 33 must have a current overall performance rating of no less than satisfactory to receive the bonus.  Employees in non-represented classes or in classes represented by District Council 47 must have a current overall performance rating of no less than superior to receive the bonus, except that employees with a current overall performance rating of satisfactory for a second or fifth month probationary performance report will be eligible to receive the bonus for the year in which the probationary report is issued.
Employees who have been the subject of any disciplinary action, including a formal written reprimand or any more serious action during a calendar year, or who are on the excessive use of sick-leave list, will not be eligible to participate in the Employee Referral Bonus program during that calendar year.
Employees will not be eligible for any portion of the referral bonus who:
  • Terminate employment for any reason prior to receiving the bonus
  • Transfer to another department prior to receiving the bonus.
The following categories of employees are not eligible to receive a referral bonus:
  • Employees involved in the hiring decision
  • Employees of any department Personnel Office or the Personnel Department
  • Employees working in the office of the appointing authority.
31.61-3 - Payment of Bonus.  The bonus will be paid in two lump sum installments of $250 each to the employee who has submitted the referral after the referred employee has completed six months and twelve months of satisfactory full-time employment.
The referral bonus will not be added to the calculation of pensions and will not be considered as part of salary when determining pay rate adjustments in accordance with regulation 6.092.
31.61-4 - Department Requirements.  Any department that pays a referral bonus to any employee must notify the Personnel Department in writing upon the employee's completion of all requirements and prior to paying the bonus.  The Personnel Department will then notify the Finance Department of the employee's eligibility to receive the bonus.
The operating departments must specify the source of funding for the differential and report the source of funding to the Finance Department for review and approval in advance.
31.61-5 - Personnel Department Evaluation.  The Personnel Department will evaluate the bonus program on an annual basis.  All components of the program may be continued, adjusted or discontinued by the Civil Service Commission upon the recommendation of the Personnel Director.  All bonus programs will terminate one year after the effective date unless the Civil Service Commission approves an extension of the program.
31.61-6 - Temporary Suspension of Referral Bonus.  Any department authorized to pay a referral bonus to an employee under the provisions of Regulation 31.61 may also suspend payment of the bonus when recruitment experience demonstrates that the bonus is unnecessary.  The referral bonus program can be suspended by the Finance Department if it has been determined that the department does not have sufficient funding for the program.  To suspend payment of referral bonuses, the department must notify the Personnel Department in writing.  The temporary suspension will become effective on the first day of the month following receipt of the written notification by the Personnel Department.  No employee will be eligible for a referral bonus based on the hiring of an employee that occurs on or after the effective date of the temporary suspension.
The department can resume payment of referral bonuses by submitting written notification to the Personnel Department of its intent to resume paying referral bonuses to aid in recruitment efforts.  The Finance Department can activate the referral bonus by notifying the department and the Personnel Department that adequate funding is available.  The department will be authorized to resume payment of referral bonuses thirty (30) days after the date that the written notification of intent to resume the referral bonus is received by the Personnel Department.
No employee eligible to receive a bonus authorized by Regulation 31.61 based on the referral of an employee who was hired prior to the effective date of the temporary suspension of the referral bonus will be affected by the temporary suspension.  The employee will remain eligible to receive the entire referral bonus that was in effect at the time of hiring.
31.70 - Effective Date - Revisions to Regulations 6.1116 and 6.113  Revisions to Regulations 6.1116 and 6.113 affecting employees in classes represented by District Council 47, Locals 2186 and 2187, and employees in Non-Represented classes shall be effective as of July 1, 2014.
31.71 - The provisions of Sections 6.094, 6.11421, 6.1145, 14.013, 18.013, 19.01, 19.0131, 19.01311, 19.01312, 20.15, 21.0312 and 27.0117 implementing the Fire Arbitration Award dated November 21, 1993, are to be effective July 1, 1992.
31.73 - The following provisions governing the holiday time benefit for uniformed Fire employees shall apply to all such leave earned prior to July 1, 1993:
  1. Fire Department personnel shall receive in lieu of these holidays: New Year's Day, Martin Luther King's Birthday, Lincoln's Birthday, Washington's Birthday, Good Friday, Memorial Day, Flag Day, Independence Day, Labor Day, Columbus Day, November Election Day, Veteran's Day, Thanksgiving Day, and Christmas Day, compensatory time off with pay on an hour for hour basis aggregating during a full calendar year one hundred and twenty-four (124) hours.  Such holiday compensatory time shall be scheduled as full tours of duty off from work at time determined at the discretion of the appointing authority.

  2. Payment for Unused Holiday Hours or Days for Fire Personnel.  Holiday hours as provided for above in this Regulation and not utilized by the end of the calendar year shall be paid for in cash at the straight time rate of pay at the end of each calendar year, provided however, that of the fourteen (14) holidays received by uniformed Fire personnel, each such employee may elect to forego up to five (5) tours of duty programmed by the Fire Department each calendar year; also for the portion of the one hundred twenty-four (124) holiday compensatory hours not utilized by the end of each calendar year, the employee shall elect to be paid in cash in January of the following year or to carry unused holiday time on the books.

  3. Payment for Unused Holiday Time for Uniformed Fire Employees Upon Retirement.  Retirees shall receive a lump sum cash payment for all holiday time not utilized by the date of retirement, in accordance with the provisions of this section.
31.77 - TANDEM AXLE HIGH DENSITY COMPACTORS.  The provisions of the agreement between the City of Philadelphia, Department of Streets, Sanitation Division and AFSCME Local 427 as described in Regulations 6.1424 and 6.1425 will be effective as of January 24, 1994.  The term of this agreement is two years from the effective date.  After that time, either party may terminate the agreement within ninety (90) days notice to the other party.  During the ninety day period, the parties will have an opportunity to discuss and amend the agreement.  All prior agreements and past practices with regard to high density compactors (including the Get-It-And-Go-Policy) are terminated and replaced with this agreement.
31.80 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33.  All permanent full-time employees in classes represented by District Council 33 who are on the active payroll as of July 15, 1996 (the date of the Union's ratification of the 1996-2000 Memorandum of Agreement between the City and the Union) shall receive a one thousand, one hundred dollar ($1,100) lump sum ratification bonus.  Employees hired into classes represented by District Council 33 between July 1, 1996 and July 14, 1996 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  The payment of the lump sum bonus will be made within (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 33 who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.801 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33.  All permanent full-time employees in classes represented by District Council 33 who are on the active payroll as of August 4, 2000 (the date of the Union's ratification of the 2000-2004 Memorandum of Agreement between the City and the Union) shall receive a one thousand, five hundred dollar ($1,500) lump sum ratification bonus.  Employees hired into classes represented by District Council 33 between July 1, 2000 and August 4, 2000 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  The payment of the lump sum bonus will be made within (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 33 who is on a leave of absence without pay as of July 1, 2000 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 2000 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.802 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33.  All permanent full-time employees in classes represented by District Council 33 who are on the active payroll as of December 10, 2004 (the date of the Union's ratification of the 2004-2008 Memorandum of Agreement between the City and the Union) shall receive a seven-hundred fifty dollar ($750) lump sum ratification bonus.  All permanent part-time employees in classes represented by District Council 33 who work at least eighteen (18) hours per week and who are on the active payroll as of December 10, 2004 shall receive a three-hundred seventy-five dollar ($375) lump sum ratification bonus.
A permanent full-time employee represented by District Council 33 who is on a leave of absence without pay as of July 1, 2004 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before January 1, 2005 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  Employees hired into classes represented by District Council 33 between July 1, 2004 and December 10, 2004 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.
The payment of the lump sum bonus will be made within thirty (30) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.803 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33.  All permanent full-time employees in classes represented by District Council 33, except employees who are guards in the meaning of the Public Employee Relations Act, including those within Local 159B, who are on the active payroll as of August 8, 2008 (the date of the Union's ratification of the 2008-2009 Memorandum of Agreement between the City and the Union) shall receive an eleven hundred dollar ($1,100) lump sum ratification bonus.  All permanent part-time employees in classes represented by District Council 33, except employees who are guards in the meaning of the Public Employee Relations Act, including those within Local 159B, who work at least eighteen (18) hours per week and who are on the active payroll as of August 8, 2008 shall receive a five-hundred fifty dollar ($550) lump sum ratification bonus.
A permanent full-time employee represented by District Council 33 who is on a leave of absence without pay as of July 1, 2008 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before January 1, 2009 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  Employees hired into classes represented by District Council 33 between July 1, 2008 and August 8, 2008 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.
The payment of the lump sum bonus will be made within fifteen (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.804 - LUMP SUM BONUS FOR EMPLOYEES REPRESENTED BY LOCAL 159B OF DISTRICT COUNCIL 33 WHO ARE GUARDS IN THE MEANING OF THE PUBLIC EMPLOYEE RELATIONS ACT.  All permanent full-time employees in classes represented by Local 159B of District Council 33 who are guards in the meaning of the Public Employee Relations Act, and who are on the active payroll as of March 16, 2012 (the date of the Interest Arbitration award) shall receive an eleven hundred dollar ($1,100) lump sum bonus, less applicable withholdings and deductions.
The payment of the lump sum bonus will be made within thirty days of the date of the Interest Arbitration award.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.
31.81 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47 who are on the active payroll as of July 2, 1996 (the date of the Union's ratification of the 1996-2000 Memorandum of Agreement between the City and the Union) shall receive a one thousand, one hundred dollar ($1,100) lump sum ratification bonus.  The payment of the lump sum bonus will be made within (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.811 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47 who are on the active payroll as of August 10, 2000 (the date of the Union's ratification of the 2000-2004 Memorandum of Agreement between the City and the Union) shall receive a one thousand, five hundred dollar ($1,500) lump sum ratification bonus.  Employees hired into classes represented by District Council 47 between July 1, 2000 and August 10, 2000 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  The payment of the lump sum bonus will be made within (15) days of the written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of July 1, 2000 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 2000 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.812 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47 who are on the active payroll as of October 4, 2004 (the date of the Union's ratification of the 2004-2008 Memorandum of Agreement between the City and the Union) shall receive a seven-hundred fifty dollar ($750) lump sum ratification bonus.  All permanent part-time employees in classes represented by District Council 47 who work at least eighteen (18) hours per week and who are on the active payroll as of October 4, 2004 shall receive a three-hundred seventy-five dollar ($375) lump sum ratification bonus.
A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of July 1, 2004 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before January 1, 2005 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  Employees hired into classes represented by District Council 47 between July 1, 2004 and October 4, 2004 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.
The payment of the lump sum bonus will be made within thirty (30) days of the written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.813 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47 who are on the active payroll as of August 19, 2008 (the date of the Union's ratification of the 2008-2009 Memorandum of Agreement between the City and the Union) shall receive an eleven hundred dollar ($1,100) lump sum ratification bonus.  All permanent part-time employees in classes represented by District Council 47 who work at least eighteen (18) hours per week and who are on the active payroll as of August 19, 2008 shall receive a five-hundred fifty dollar ($550) lump sum ratification bonus.
A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of July 1, 2008 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before January 1, 2009 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  Employees hired into classes represented by District Council 47 between July 1, 2008 and August 19, 2008 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.
The payment of the lump sum bonus will be made within fifteen (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.814 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47, Local 2186 and 2187 who are on the active payroll as of March 5, 2014 (the date of the ratification of the 2009-2017 Memorandum of Agreement between the City and District Council 47, Local 2187) shall receive a two thousand dollar ($2,000) lump sum ratification bonus.  All permanent part-time employees in classes represented by District Council 47 who work at least eighteen (18) hours per week and who are on the active payroll as of March 5, 2014 shall receive a one thousand dollar ($1000) lump sum ratification bonus.
A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of March 1, 2014 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before September 1, 2014 and remains on the active payroll for at least sixty (60) consecutive calendar days there-after.
The payment of the lump sum bonus will be made within thirty (30) days of written notification to the City of ratification of the Memorandum of Agreement by District Council 47, Local 2187.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.
31.82 - LUMP SUM PAYMENT NON-REPRESENTED EMPLOYEES.  All permanent full-time employees in Civil Service Non-Represented classes who are on the active payroll as of July 1, 1996 shall receive a one thousand, one hundred dollar ($1,100) lump sum payment.  The lump sum payment will be made on or prior to July 31, 1996.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time Non-Represented employee who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum payment only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to July 1, 1996.
31.821 - LUMP SUM PAYMENT NON-REPRESENTED EMPLOYEES.  All permanent full-time employees in Civil Service Non-Represented classes who are on the active payroll as of August 10, 2000 shall receive a one thousand, five hundred dollar ($1,500) lump sum payment.  Employees hired into non-represented classes between July 1, 2000 and August 10, 2000 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time Non-Represented employee who is on a leave of absence without pay as of July 1, 2000 will be eligible for the lump sum payment only if he/she returns to the active payroll before October 1, 2000 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to July 1, 2000.
31.822 - LUMP SUM PAYMENT FOR PART TIME EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33 AND DISTRICT COUNCIL 47 OR NOT REPRESENTED FOR COLLECTIVE BARGAINING PURPOSES.  All permanent part-time employees represented by District Council 33 and District Council 47 or in classes not represented for collective bargaining purposes who work twenty (20) hours a week or more on an annualized basis, and are on the active payroll on August 4, 2000 (for employees represented by District Council 33) or August 10, 2000 (for employees represented by District Council 47 and for non-represented employees), shall receive a seven hundred and fifty dollar ($750.00) lump sum payment.
This lump sum payment shall be made no later than October 18, 2000.  Employees hired between July 1, 2000 and August 4, 2000 (for employees represented by District Council 33) or August 10, 2000 (for employees represented by District Council 47 and for non-represented employees) into part-time positions who work twenty (20) hours a week or more on an annualized basis, will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  A permanent part-time employee who works twenty (20) hours a week or more on an annualized basis, who is on a leave of absence without pay as of July 1, 2000 will be eligible for the lump sum bonus only if he/she returns to the active payroll before October 1, 2000 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payment and the lump sum payment shall not affect pension benefits.  The provisions of this regulation shall be effective retroactive to July 1, 2000.
31.823 - LUMP SUM PAYMENT NON-REPRESENTED EMPLOYEES.  All permanent full-time employees in Civil Service Non-Represented classes who are on the active payroll as of March 1, 2005 shall receive a seven hundred fifty dollar ($750) lump sum payment.  All permanent part-time employees in Civil Service Non-Represented classes who work at least eighteen (18) hours per week and who are on the active payroll as of March 1, 2005 shall receive a three hundred seventy-five dollar ($375) lump sum payment.  Employees hired into non-represented classes between September 1, 2004 and March 1, 2005 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods. Employees who had permanent status in a non-represented class on January 24, 2005, and who demoted in lieu of layoff into a class represented by District Council 33 or District Council 47 and who meet all other requirements of this regulation are eligible to receive the bonus.  Employees who previously received a lump sum ratification bonus authorized by Civil Service Regulation 31.802 or 31.812, or who received the general pay increase for Police and Prosecution Detective classes effective July 1, 2004 are not eligible to receive the bonus authorized by this regulation.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  The provisions of this Regulation shall be effective retroactive to March 1, 2005.
31.84 - LUMP SUM PAYMENT FOR PART TIME EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33 AND DISTRICT COUNCIL 47 OR NOT REPRESENTED FOR COLLECTIVE BARGAINING PURPOSES.  All permanent part-time employees represented by District Council 33 and District Council 47 or in classes not represented for collective bargaining purposes who work twenty (20) hours a week or more on an annualized basis, and are on the active payroll on July 1, 1996, shall receive a five hundred and fifty dollar ($550.00) lump sum payment.  This lump sum payment shall be made no later than October 18, 1996.  Employees hired between July 1, 1996 and July 14, 1996 into part-time positions who work twenty (20) hours a week or more on an annualized basis, will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  A permanent part-time employee who works twenty (20) hours a week or more on an annualized basis, who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payment and the lump sum payment shall not affect pension benefits.  The provisions of this regulation shall be retroactive to July 17, 1996.
31.85 - The changes to regulations 6.11410, 6.11411 and 19.0132 to implement the Act 111 interest arbitration award dated July 30, 1996 covering the uniformed and investigatory employees of the Police Department and the District Attorney's Office shall be effective July 1, 1996.
31.90 - LUMP SUM PAYMENT - DEPUTY SHERIFF SERIES.  All permanent full-time employees in the Sheriff's Office who were on the active payroll in the classes of Deputy Sheriff Officer, Deputy Sheriff, Deputy Sheriff Sergeant, Deputy Sheriff Lieutenant and Deputy Sheriff Captain as of July 1, 1996 shall receive a one-time Three Thousand Dollar ($3,000) lump sum bonus.  The lump sum bonus will not be added to the employee's base salary rates.  Pension contributions will not be made on the lump sum bonus nor will the lump sum bonus affect pension benefits.
31.94 - IMPLEMENTATION OF ADDITIONAL HEALTH-WELFARE PAYMENTS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33, DISTRICT COUNCIL 47, UNIFORMED AND INVESTIGATORY EMPLOYEES IN THE POLICE DEPARTMENT AND DISTRICT ATTORNEY'S OFFICE AND NON-REPRESENTED EMPLOYEES.  The amendment to Regulation 27.0117 extending health-medical payments after retirement from four (4) years to five (5) years for employees represented by District Council 33, District Council 47, uniformed and investigatory employees in the Police Department and District Attorney's Office and Non-Represented employees shall be effective retroactive to July 1, 2000 and shall apply to all employees represented by District Council 33, District Council 47 and Non-Represented employees who retire on or after July 1, 2000.
31.95 - The changes to regulations 21.142, 27.0117, 27.01171, and 27.01172 to implement the Act 111 interest arbitration award dated July 30, 2000 covering the uniformed and investigatory employees of the Police Department and District Attorney's Office shall be effective July 1, 2000.
31.96 - EFFECTIVE DATE FOR CHANGES TO SICK LEAVE AND PARENTAL LEAVE FOR NON-REPRESENTED EMPLOYEES.  The changes to Regulations 21.05, 21.15, 22.12, and 27.013 will be effective as of January 1, 2014.  The changes to the regulations will apply to qualifying events that occur after the January 1, 2014 effective date.


END OF REGULATION 31.

Philadelphia Civil Service Regulations
Transmittal no.342 (Sept-15-2014)