31.02 - RETROACTIVE REGULATIONS 

31.05 - ACCUMULATION OF VACATION AND ANNUAL ADMINISTRATIVE LEAVE BALANCES BEYOND DECEMBER 31, 2007 FOR UNIFORMED EMPLOYEES OF THE POLICE DEPARTMENT AND PROSECUTION DETECTIVES OF THE DISTRICT ATTORNEY'S OFFICE.  Notwithstanding the provisions of Regulation 20.04, any uniformed employees of the Police Department and Prosecution Detectives of the District Attorney's Office who, because of the staffing requirements of the department, were unable to use all accrued vacation leave and Annual Administrative Leave and had, on December 31, 2007, an accrued vacation and Annual Administrative Leave balance in excess of five hundred ninety-two (592) hours, will be permitted to use the excess leave until March 31, 2008.  As of March 31, 2008, each such employee may have to his/her credit a maximum accumulation of five hundred ninety-two (592) hours of vacation and Annual Administrative Leave, in addition to any vacation time accrued between January 1, 2008 and March 31, 2008.  Any leave balances in excess of these amounts will be forfeited effective April 1, 2008.  The effective date of this regulation will be December 31, 2007.

31.06 - EMERGENCY OVERTIME PAY FOR RANKING OFFICERS IN THE POLICE AND FIRE DEPARTMENTS.  Notwithstanding any contrary provisions in these Regulations, ranking officers of Captain to Chief Police Inspector inclusive in the Police Department and ranking officers of Battalion Chief and above in the Fire Department authorized to work by their respective Commissioners during a period of emergency nature, in excess of the number of hours of their regularly scheduled work day or, for all hours worked on a non-scheduled work day shall, for all hours of such overtime work, be paid at their then regular rate of pay.  Personnel paid in accordance with this Section will not be entitled to accrue compensatory time during the period of the emergency.

31.07 - PILOT WORK SCHEDULES IN THE FIRE COMMUNICATIONS CENTER.  Under the terms of the collective bargaining agreement between District Council 33 and the City of Philadelphia, and in accordance with Civil Service Regulation 18.015, the City and the union may agree to implement Pilot Work Schedules that employ schedules other than five days of eight-hour shifts.  The Fire Department and District Council 33, Local 1637 are implementing a Pilot Work Schedule for the Fire Communications Center consisting of 12-hour shifts.  For employees of the Fire Communications Center, the work week shall be forty-two (42) hours.  The work week shall begin at 1:00 PM each Saturday for platoons assigned to the day shift, and 1:00 AM on Sunday for those platoons assigned to the night shift.  Employees shall be compensated at premium rates for all hours worked over forty hours in a work week.  Paid leave shall not be included in calculating hours worked.  Employees who work on their first and/or second consecutive day off shall be compensated at time-and-one-half.  Employees who work on their third consecutive day off shall be compensated at double-time rates.  Leave and overtime provisions shall be administered as agreed to by the City and District Council 33.

The Fire Communications Center Pilot Work Schedule will be monitored by labor and management to ensure that the program is meeting the jointly established goals.  The Pilot is subject to modification, termination or extension through agreement between the City and the union.

31.09 -  Regulations containing references to gender will be revised to remove such references except when appropriate.  The revisions of the references to gender only will be made by administrative action requiring only the approval of the Personnel Director.

31.15 - QUALIFYING EXAMINATIONS FOR LIBRARY FOUNDATION EMPLOYEES TRANSFERRING TO CIVIL SERVICE.  Every employee cited in the City of Philadelphia - District Council 47 arbitration settlement, case number 14 390 1014 93, employed by the Library Foundation as of July 31, 1996, shall be transferred to the Civil Service and shall be continued in his or her position, provided that, within six (6) months of the date of transfer to the Civil Service, the employee has passed a qualifying test prescribed by the Personnel Director.  Those who fail to qualify shall be dismissed from their positions within thirty (30) days after the promulgation of eligible lists for their respective positions.  The position of any such employee at the time of transfer as referred to above shall be classified in accordance with the standards and provisions of the Civil Service Regulations.

31.16 - EFFECT ON PAY RATES OF EMPLOYEES OF THE LIBRARY FOUNDATION TRANSFERRING TO THE CITY CIVIL SERVICE.  The rate of pay that an employee holding a regular full-time position in the Library Foundation on July 31, 1996, receives on the date of appointment to a Civil Service position shall be the pay rate in the pay range for such position to which the employee would have been entitled had the position been a Civil Service position during the entire tenure therein, provided that the employee had received, at all times during the tenure of employment, overall performance ratings of Satisfactory or better.  Each employee shall be paid at one of the established steps of the pay range for the class.  Employees shall retain their anniversary date of employment in their respective position at the time of transfer with such period of service to be used to determine the appropriate pay step in the pay range at which they are to be paid.  The salary of any such employee which is in excess of the range prescribed for the class to which his or her position has been allocated shall not be reduced.  Such employees, however, shall not be eligible to receive any salary increases except in the event that general increases in salaries shall raise the maximum of the range above their present salary.

31.21 - SPECIAL PROVISIONS RELATING TO LEAVE ENTITLEMENT OF MINORITY BUSINESS ENTERPRISE COUNCIL EMPLOYEES IN THE FINANCE DEPARTMENT TRANSFERRED TO THE CITY CIVIL SERVICE.  Minority Business Enterprise Council employees working in the Finance Department who transfer without a change of duties to equivalent positions in the Civil Service shall be entitled to retain the sick leave, vacation leave, and compensatory time accumulated as of the date of transfer under the rules of the Minority Business Enterprise Council as certified by the appointing authority.

31.22 - NATURAL GAS EMERGENCY.  Employees assigned to facilities ordered as closed as a result of the natural gas emergency may take annual administrative leave, compensatory time, or vacation time in lieu of time without pay for time not worked as a result of facility shut-down.  Other provisions of these Regulations notwithstanding, an employee who does not have sufficient annual administrative leave, compensatory time, or vacation time may take vacation time in anticipation of its being earned, provided that the amount of anticipated leave shall not exceed one year's allowance as set forth in Section 20.03 of the Regulations.

31.30 - SPECIAL BENEFITS FOR EMPLOYEES CALLED TO ACTIVE DUTY IN THE NATIONAL GUARD, OR IN ANY OF THE RESERVE COMPONENTS OF THE ARMED FORCES OF THE UNITED STATES IN RESPONSE TO THE NATIONAL EMERGENCY RESULTING FROM THE EVENTS OF SEPTEMBER 11, 2001.  Notwithstanding any other provisions of the Regulations, the following special benefits will be provided to permanent employees of the City of Philadelphia who are called to active duty in the National Guard, or in any of the reserve components of the Armed Forces of the United States in response to the national emergency resulting from the events of September 11, 2001.  These benefits will be made available to all permanent employees whose military orders have been issued on or after September 11, 2001 and will continue until it has been determined that the national emergency has ended.  Permanent employees who had been called to active duty prior to September 11, 2001, and whose orders are extended beyond their original termination date, will be eligible for the special benefits beginning on the first day of the extension period until it has been determined that the national emergency has ended.  The special benefits are as follows:

1. A stipend of five hundred dollars ($500) per month for the amount of time spent on military leave without pay, up to and including the last day of the national emergency.
2. Continuation of medical and supplemental benefits programs, including dental, vision, and prescription drug coverage for the employee and dependents.
3. Continuation of City-paid group life insurance coverage.

The provisions of this regulation will be effective retroactive to September 11, 2001.

31.512 -  Transfer of Leave for Employees Represented by District Council 47.  Notwithstanding any provisions of these Regulations to the contrary the Director and the President of District Council 47 shall establish a pilot program for the transfer of accrued leave between employees within the representation of District Council 47.  Such program shall not continue beyond June 30, 1992 without the approval of the Commission.

31.54 - CERTAIN CITY EMPLOYEES APPOINTED TO POSITIONS IN THE PHILADELPHIA PARKING AUTHORITY.  Each employee leaving City employment on July 8, 1983, to be employed by the Philadelphia Parking Authority shall be granted a leave of absence from the City department in which the employee was employed, such leave to be for the period the employee is employed by the Parking Authority in good standing and in the same position as the entry position.

Rights during such leave of absence shall be only as follows:

1. The City seniority rights of such employees shall be protected and shall accumulate during the period of service with the Parking Authority;
   
   
2. Such employees shall have the right to apply to fill vacancies in the same or equivalent positions in the Civil Service, in their former City department, and the Personnel Director shall make the same effort to place such employees as he would if they were City employees in their former City departments;
   
   
3. Such employees shall be eligible for appointment to positions on a promotional basis, provided they otherwise meet the Civil Service requirements.
   
   

Those Parking Authority employees covered by these regulations who are no longer in their entry position, and thus no longer on a leave of absence from the City, are not entitled to the benefits of (B) and (C) above, but shall continue to accumulate City seniority as long as they are employees of the Parking Authority in good standing. Such employees may at their option carry earned but unused time off to the Parking Authority instead of such leave balances being retained by the City.

31.58 - SENIORITY CREDIT FOR CERTAIN FORMER SCHOOL DISTRICT EMPLOYEES.  Each current City employee who was appointed to the civil service through Qualifying examination, following employment in a regular full-time School District position in the Department of Revenue or Law Department, shall be granted City seniority credit for the School District employment.  Such seniority credit shall be granted as of January 1, 1987, subject to existing civil service regulations.

31.61 - REFERRAL BONUS - PILOT PROGRAM.
To assist with the recruitment for hard to fill positions, a referral bonus will be offered to employees working in classes and departments designated by this regulation.  The referral bonus will be paid to employees who submit referrals that result in successful hiring of external job candidates to fill the positions.

The referral bonus is based on the recruitment experience for the classes and the critical function performed by the employees in the classes.  The purpose of this regulation is to utilize existing employees to enhance recruitment efforts, increase the size of our labor pool, and maintain the quality of service provided by the current workforce.

The employee making the referral must submit the referral in a format specified by the Personnel Director with the candidate's original application for employment.

No referral will be accepted that has been submitted:

• After the receipt of application for employment by the Personnel Department.
• If the applicant has previously submitted an application for the examination for the same job title.

31.71 -  The provisions of Sections 6.094, 6.11421, 6.1145, 14.013, 18.013, 19.01, 19.0131, (Regulation 19.01311 abolished), (Regulation 19.01312 abolished), 20.15, 21.0312 and 27.0117 implementing the Fire Arbitration Award dated November 21, 1993, are to be effective July 1, 1992.

31.73 -  The following provisions governing the holiday time benefit for uniformed Fire employees shall apply to all such leave earned prior to July 1, 1993:

1. Fire Department personnel shall receive in lieu of these holidays: New Year's Day, Martin Luther King's Birthday, Lincoln's Birthday, Washington's Birthday, Good Friday, Memorial Day, Flag Day, Independence Day, Labor Day, Columbus Day, November Election Day, Veteran's Day, Thanksgiving Day, and Christmas Day, compensatory time off with pay on an hour for hour basis aggregating during a full calendar year one hundred and twenty-four (124) hours.  Such holiday compensatory time shall be scheduled as full tours of duty off from work at time determined at the discretion of the appointing authority.
   
   
2. Payment for Unused Holiday Hours or Days for Fire Personnel.  Holiday hours as provided for above in this Regulation and not utilized by the end of the calendar year shall be paid for in cash at the straight time rate of pay at the end of each calendar year, provided however, that of the fourteen (14) holidays received by uniformed Fire personnel, each such employee may elect to forego up to five (5) tours of duty programmed by the Fire Department each calendar year; also for the portion of the one hundred twenty-four (124) holiday compensatory hours not utilized by the end of each calendar year, the employee shall elect to be paid in cash in January of the following year or to carry unused holiday time on the books.
   
   
3. Payment for Unused Holiday Time for Uniformed Fire Employees Upon Retirement.  Retirees shall receive a lump sum cash payment for all holiday time not utilized by the date of retirement, in accordance with the provisions of this section.
   
   

31.77 - TANDEM AXLE HIGH DENSITY COMPACTORS.  The provisions of the agreement between the City of Philadelphia, Department of Streets, Sanitation Division and AFSCME Local 427 as described in Regulations 6.1424 and 6.1425 will be effective as of January 24, 1994.  The term of this agreement is two years from the effective date.  After that time, either party may terminate the agreement within ninety (90) days notice to the other party.  During the ninety day period, the parties will have an opportunity to discuss and amend the agreement.  All prior agreements and past practices with regard to high density compactors (including the Get-It-And-Go-Policy) are terminated and replaced with this agreement.

31.80 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33.  All permanent full-time employees in classes represented by District Council 33 who are on the active payroll as of July 15, 1996 (the date of the Union's ratification of the 1996-2000 Memorandum of Agreement between the City and the Union) shall receive a one thousand, one hundred dollar ($1,100) lump sum ratification bonus.  Employees hired into classes represented by District Council 33 between July 1, 1996 and July 14, 1996 will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  The payment of the lump sum bonus will be made within (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 33 who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.

31.81 - LUMP SUM RATIFICATION BONUS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 47.  All permanent full-time employees in classes represented by District Council 47 who are on the active payroll as of July 2, 1996 (the date of the Union's ratification of the 1996-2000 Memorandum of Agreement between the City and the Union) shall receive a one thousand, one hundred dollar ($1,100) lump sum ratification bonus.  the payment of the lump sum bonus will be made within (15) days of written notification to the City of the Union's ratification of the Memorandum of Agreement.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time employee represented by District Council 47 who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum ratification bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to the date the City receives written notification of the Union's ratification of the Memorandum of Agreement.

31.82 - LUMP SUM PAYMENT NON-REPRESENTED EMPLOYEES.  All permanent full-time employees in Civil Service Non-Represented classes who are on the active payroll as of July 1, 1996 shall receive a one thousand, one hundred dollar ($1,100) lump sum payment.  The lump sum payment will be made on or prior to July 31, 1996.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payments and the lump sum payment shall not affect pension benefits.  A permanent full-time Non-Represented employee who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum payment only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The provisions of this Regulation shall be effective retroactive to July 1, 1996.

31.84 - LUMP SUM PAYMENT FOR PART TIME EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33 AND DISTRICT COUNCIL 47 OR NOT REPRESENTED FOR COLLECTIVE BARGAINING PURPOSES.  All permanent part-time employees represented by District Council 33 and District Council 47 or in classes not represented for collective bargaining purposes who work twenty (20) hours a week or more on an annualized basis, and are on the active payroll on July 1, 1996, shall receive a five hundred and fifty dollar ($550.00) lump sum payment.  This lump sum payment shall be made no later than October 18, 1996.  Employees hired between July 1, 1996 and July 14, 1996 into part-time positions who work twenty (20) hours a week or more on an annualized basis, will be eligible for a lump sum bonus payment upon receiving permanent status at the conclusion of their probationary periods.  A permanent part-time employee who works twenty (20) hours a week or more on an annualized basis, who is on a leave of absence without pay as of July 1, 1996 will be eligible for the lump sum bonus only if he/she returns to the active payroll before October 1, 1996 and remains on the active payroll for at least sixty (60) consecutive calendar days thereafter.  The lump sum payment will not be added to the employee's base salary rates.  Pension contributions shall not be made on lump sum payment and the lump sum payment shall not affect pension benefits.  The provisions of this regulation shall be retroactive to July 17, 1996.

31.85 -  The changes to regulations 6.11410, 6.11411 and 19.0132 to implement the Act 111 interest arbitration award dated July 30, 1996 covering the uniformed and investigatory employees of the Police Department and the District Attorney's Office shall be effective July 1, 1996.

31.90 - LUMP SUM PAYMENT - DEPUTY SHERIFF SERIES.  All permanent full-time employees in the Sheriff's Office who were on the active payroll in the classes of Deputy Sheriff Officer, Deputy Sheriff, Deputy Sheriff Sergeant, Deputy Sheriff Lieutenant and Deputy Sheriff Captain as of July 1, 1996 shall receive a one-time Three Thousand Dollar ($3,000) lump sum bonus.  The lump sum bonus will not be added to the employee's base salary rates.  Pension contributions will not be made on the lump sum bonus nor will the lump sum bonus affect pension benefits.

31.94 - IMPLEMENTATION OF ADDITIONAL HEALTH-WELFARE PAYMENTS FOR EMPLOYEES REPRESENTED BY DISTRICT COUNCIL 33, DISTRICT COUNCIL 47, UNIFORMED AND INVESTIGATORY EMPLOYEES IN THE POLICE DEPARTMENT AND DISTRICT ATTORNEY'S OFFICE AND NON-REPRESENTED EMPLOYEES.  The amendment to Regulation 27.0117 extending health-medical payments after retirement from four (4) years to five (5) years for employees represented by District Council 33, District Council 47, uniformed and investigatory employees in the Police Department and District Attorney's Office and Non-Represented employees shall be effective retroactive to July 1, 2000 and shall apply to all employees represented by District Council 33, District Council 47 and Non-Represented employees who retire on or after July 1, 2000.

31.95 -  The changes to regulations 21.142, 27.0117, 27.01171, and 27.01172 to implement the Act 111 interest arbitration award dated July 30, 2000 covering the uniformed and investigatory employees of the Police Department and District Attorney's Office shall be effective July 1, 2000.