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Table Of Contents

 1. Purpose

 2. Definitions

 3. Preparation, Adoption and Revision of Regulations

 4. Exemptions from Civil Service

 5. Classification Plan

 6. Pay Plan

 7. General Requirements for Applicants

 8. Applications

 9. Examinations

10. Eligible Lists

11. Requisitions, Certification and Appointment

12. Limited-Term Appointments

13. Assignments and Transfers

14. Probationary Period

15. Resignation, Reinstatement, Restoration and Retirement

16. Layoffs

17. Dismissals, Demotions, Suspensions and Appeals

18. Hours of Work and City Service

19. Holidays

20. Vacation Leave

21. Sick Leave

22. Leaves of Absence

23. Performance Reports

24. Working Conditions

25. Records and Reports

26. Training of Employees

27. Safety, Health, Welfare and Recreation:

28. Labor Relations

29. Political Activity

30. Residence Requirement

31. Interim Regulations

32. Injury and Disability

33. Miscellaneous Regulations


Alphabetical Index

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z




27. SAFETY, HEALTH, WELFARE AND RECREATION


27.01 - HEALTH AND WELFARE PROGRAM.
27.011 - HEALTH-MEDICAL PLANS.  For twelve (12) pay periods each year, as selected by the Director of Finance, there shall be made available to each employee and to each former employee of the categories hereinafter listed, and paid over to the established organization or agency designated by such employee or former employee against the cost to him, of an established health-medical plan:
27.0111 - District Council 33 Representation Classes.  For each full-time employee in a class of position represented by District Council 33, a monthly contribution in accordance with the current collective bargaining agreement between District Council 33 and the City.  Such amount shall also be provided for each employee receiving temporary or total disability benefits under Regulation 32, or in a secondary position or awaiting placement under Regulation 32.
27.0112 - District Council 47, Local 2187, Representation Classes.  For each full-time employee in a class of position represented by District Council 47, Local 2187, a monthly contribution in accordance with the current collective bargaining agreement between District Council 47, Local 2187 and the City to the District Council 47 Health and Welfare Fund.  Such amount shall also be provided for each employee receiving temporary or total disability benefits under Regulation 32, or in a secondary position or awaiting placement under Regulation 32.
27.01121 - District Council 47, Local 2186, Classes.  For each full-time employee in a class represented by District Council 47, Local 2186, and who pays dues to Local 2186, a monthly contribution in an amount determined by the City after meeting and discussing with District Council 47, Local 2186, to the District Council 47 Health and Welfare Fund.  Such amount shall also be provided for each employee receiving temporary or total disability benefits under Regulation 32, or in a secondary position or awaiting placement under Regulation 32 and for such an employee who does not pay dues to Local 2186 a monthly contribution of up to the same amount contributed for Local 2186 members shall be available for the City's health-medical plans.
27.0114 - Uniformed and Investigatory Police Classes.  For each uniformed or investigatory employee of the Police Department and District Attorney's Office, the City contribution for health-medical insurance including dental, optical and prescription coverage shall be in accordance with the current collective bargaining agreement or arbitration award between Fraternal Order of Police Lodge 5 and the City.  Such amount shall also be provided for each such employee receiving temporary or total disability benefits under Regulation 32 or in a secondary position or awaiting placement under Regulation 32.
27.0115 - Uniformed Fire Employees.  For each uniformed employee of the Fire Department the City contribution for health-medical insurance including dental, optical and prescription coverage shall be in accordance with the current collective bargaining agreement or arbitration award between the International Association of Fire Fighters Local 22 and the City.  Such amount shall also be provided for each such employee receiving temporary or total disability benefits under Regulation 32 or in a secondary position or awaiting placement under Regulation 32.
27.0116 - School Crossing Guards.  For each School Crossing Guard, one-half of the amount paid to District Council #33 represented classes under Regulation 27.0111.  Each School Crossing Guard who shall be deemed a head of household shall be provided with 100% of the amount paid under Regulation 27.0111.  For purposes of this agreement, head of household shall be defined as a School Crossing Guard with dependent children in the absence of a spouse, or a School Crossing Guard with a disabled spouse.
27.0117 - To each full-time employee represented by District Council 33, District Council 47, each uniformed and investigatory employee in the Police Department and District Attorney's Office, each uniformed employee of the Fire Department and each non-represented employee terminating his/her employment after ten (10) years continuous service to immediately become pensioned under one of the City's pension plans, during the five (5) years following his/her retirement from the City service the same payments provided by Sections 27.0111 to 27.0114 inclusive and Section 27.013 as of the date of retirement or as it may subsequently be amended during the five (5) years following retirement, provided, however, that the ten (10) years of service need not be continuous, if the amount of service needed to complete ten (10) years was begun through re-employment or reinstatement within one year of his/her last previous separation; it is also provided that such re-employed or reinstated employee may not be entitled to more than one five (5) year period of paid health-welfare payments.  At retirement, such employees may elect to purchase an extension of the five (5) year post retirement coverage period in accordance with the provisions of Regulation 21.141 - 21.143.  In the event an employee covered by this regulation dies within this period, the City shall continue to make the post-retirement health insurance contribution for the remaining balance of the post retirement eligibility period.  This contribution shall only be made to continue to provide health insurance coverage to the surviving eligible spouse and/or eligible dependents of the deceased employee.  Such survivors must have been receiving health coverage through the City contribution prior to the employee's death and must continue to meet the eligibility requirements that existed prior to the employee's death.
For each non-represented employee in a class of position allocated to the Executive and Professional category, such payment shall include the health-medical/prescription portion of the total amount provided under Section 27.013, excluding the amount applicable to life insurance and other optional benefits.
27.0117-1 - To each full-time uniformed and investigatory employee of the Police Department or the District Attorney's Office, each full-time uniformed and investigatory employee of the Fire Department, each full-time employee represented by District Council 33, and District Council 47, who became eligible to receive benefits under Regulation 32 and who, although having less than ten (10) years of continuous service was also granted an injury pension under one of the City's pension plans, during the five (5) years following his/her retirement from the City service the same payments provided by Sections 27.0111 - 27.0115 as of the date of retirement or as it may subsequently be amended during the five (5) years following retirement.
27.0117-2 - The City shall continue to provide health insurance benefits for dependents of City employees whose death has resulted solely from the performance of the duties of their position and has involved no misconduct.  The benefits will continue on the same basis as that of the employee's coverage, only for those persons who were covered at the time of death, and shall be provided for the maximum amount of time allowed under Regulation 27.0117 and 27.0117-1 following the death or until remarriage of the spouse, whichever comes first.
27.0117-3 - To each full-time employee represented by District Council 33, District Council 47, and non-represented employee who has ten years continuous service and is vested for pension purposes and to each full-time uniformed and investigatory employee of the Police Department or the District Attorney's Office and to each full-time uniformed and investigatory employee of the Fire Department, who has ten (10) years continuous service as a member of that bargaining unit and who dies while in active status, the City shall make the post-retirement health insurance contribution for five years following the employee's death.  This contribution shall only be made to continue to provide health insurance coverage to the surviving eligible spouse and/or eligible dependents of the deceased employee.  Such survivors must have been receiving health coverage through the City contribution prior to the employee's death and must continue to meet the eligibility requirements that existed prior to the employee's death.
27.0117-4 - Each full-time employee represented by District Council 33, District Council 47, each uniformed and investigatory employee in the Police Department and District Attorney's Office, each full-time uniformed and investigatory employee of the Fire Department, and each non-represented employee terminating his/her employment after ten (10) years continuous service to immediately become pensioned under one of the City's pension plans may defer their post-retirement health and welfare benefits, provided that such deferment will accrue no additional cost to the City.  The City will make contributions amounting to the amount of money it would have spent to provide the benefits had the employee not elected to defer coverage.  If health and welfare costs increase, the retiree will receive less than five years of benefits.
27.0117-5 - Effective July 1, 2007, each full-time uniformed and investigatory employee in the Police Department and District Attorney's Office, terminating his/her employment after ten (10) years continuous service to immediately become pensioned under one of the City's pension plans may defer their post-retirement health and welfare benefits.  Retired members who elect to defer their retiree health and welfare benefits on or after July 1, 2007 will be entitled to receive upon request the same months of coverage that they were entitled to at the time they deferred their coverage, regardless of the contribution rate in place at the time of the redemption.
27.0118 - To each School Crossing Guard terminating employment after ten (10) years of continuous service to immediately become pensioned under one of the City's pension plans, during the three (3) years following retirement from the City service the same payments provided by Section 27.0116 as of the date of retirement or as it may subsequently be amended during the three (3) years following retirement.
(Note) "Full-time" employee includes all employees in the Civil Service except emergency, seasonal, temporary, and part-time employees.  (Refer to Sections 6.1714 and 6.151.)
27.0119 - Deputy Sheriffs.  For each full-time employee in a class in the Deputy Sheriff Pay Plan, the City contribution for health-medical coverage including dental, optical and prescription coverage shall be in accordance with the current collective bargaining agreement with the Fraternal Order of Police, Lodge 5, covering such employees or the Memorandum of Understanding covering such.  This amount shall also be provided for each such employee receiving temporary or total disability benefits under Regulation 32 or in a secondary position or awaiting placement under Regulation 32.
27.0119-1 - Continuation of Contributions for Health Coverage for Eligible Dependents of a Member of the Deputy Sheriff Bargaining Unit.  Effective July 1, 2004, the City will continue to make contributions for health coverage for eligible dependents of an employee who dies while in active City service and, who has ten (10) years of continuous service as a member of the Deputy Sheriff bargaining unit at the time of death.  The City will continue to make the contributions for a period of five (5) years from the date of the employee's death, provided such dependents are receiving a survivor's pension.  The payments for the eligible surviving spouse and eligible dependents shall cease if the dependent becomes ineligible for a survivor's pension.  Any such payments shall be made in accordance with the provisions governing health and welfare payments at the time the payment is due.
27.012 - LIFE INSURANCE PLAN.
27.0121 - The Director of Finance shall purchase for each such full-time Civil Service employee, other than a non-represented employee in the Executive and Professional category, group term life insurance, with accidental death and dismemberment benefits, under the terms of an employer's group master policy of the City duly approved by the Commission in the amounts as provided below at no cost to the employee.
(Note) "Full-time" employee includes all employees in the Civil Service except emergency, seasonal, temporary, and part-time employees.  (Refer to Sections 6.1714 and 6.151.)
27.0122 - District Council 33 Representation Classes.  An employee in a class of position represented by District Council 33 shall be afforded group life insurance coverage in the amount of $20,000.
27.01221 - In exception of Regulation 27.0122, employees in the classes of Correctional Officer, Correctional Sergeant, Correctional Lieutenant, Youth Detention Counselor I, Youth Detention Counselor II, Prison Trades Worker, Prison Cook, Prison Baker, and Prison Maintenance Mechanic shall be afforded group life insurance coverage in the amount of $25,000.
27.0123 - District Council 47 Representation Classes.  An employee in a class of position represented by District Council 47 shall be afforded group life insurance coverage in the amount of $20,000.  Furthermore, such employees shall have available at their option additional group term life insurance based on salary level with thirty percent (30%) of the premium cost paid by the employee and seventy percent (70%) of the premium paid for by the City through the Director of Finance according to the agreed upon schedule.
27.0124 - Non-Represented Executive and Professional Classes.  A non-represented employee in a class of position allocated to the Executive and Professional category shall be afforded group life insurance coverage as provided under the City's Flexible Benefits Plan.  (Refer to Section 27.013)
27.0125 - Uniformed and Investigatory Police Classes.  A uniformed or investigatory employee of the Police Department or District Attorney's Office shall be given group life insurance coverage in the amount of $25,000.
27.0126 - Uniformed Fire Classes.  A uniformed employee of the Fire Department shall be given group life insurance coverage in the amount of $25,000.
27.0127 - School Crossing Guards.  A School Crossing Guard shall be afforded group life insurance coverage in the amount of $11,000 effective July 1, 1986.
27.0128 - Full-time uniformed and investigatory Civil Service employees of the Police and Fire Departments and the District Attorney's Office who retire from the City service to one of the City's pension plans after July 1, 1976 shall be afforded, at no cost to them, group life insurance coverage in the amount of $6,000 with double indemnity for accidental death or dismemberment.
27.01281 - Full-time uniformed and investigatory employees of the Police Department, Fire Department and the District Attorney's Office who become eligible to receive benefits under Regulation 32 and who, although having less than ten (10) years of continuous service are also granted an injury pension under one of the City's pension plans, shall be afforded after July 1, 1976, at no cost to them, group life insurance in the amount of $6,000 with double indemnity for accidental death or dismemberment.
27.01282 - School Crossing Guards who retire from the City service to one of the City's pension plans shall be provided an amount of life insurance of $6,000 with double indemnity for accidental death or dismemberment with the City being responsible for payment of the cost of this coverage; provided however, that such retiring employees must at date of retirement have no less than ten (10) years of continuous City service provided further however, that the ten (10) years of service need not be continuous, if the service needed to complete ten (10) years was begun from the re-employment or reinstatement within one year of the last previous separation.
27.01283 - Full-time Civil Service employees in classes of positions represented by District Council 33 who retire from the City service to one of the City's pension plans shall be afforded at no cost to them group life insurance coverage in the amount of $6,000 with double indemnity for accidental death or dismemberment, provided however, that such retiring employees must at date of retirement have no less than ten (10) years of continuous City service, provided further however, that the ten (10) years of service need not be continuous if the amount of service needed to complete ten (10) years was begun through re-employment or reinstatement within one year of his last previous separation.
27.01284 - Full-time Civil Service employees in classes of positions represented by District Council 47 who retire from the City service to one of the City's pension plans shall be afforded at no cost to them group life insurance coverage in the amount of $6,000 with double indemnity for accidental death or dismemberment, provided however, that such retiring employees must at date of retirement have no less than ten (10) years of continuous City service, provided further however, that the ten (10) years of service need not be continuous if the amount of service needed to complete ten (10) years was begun through re-employment or reinstatement within one year of the last previous separation.
27.01285 - Non-Represented Employees.  Non-represented employees who retire from the City service to one of the City's pension plans shall be afforded at no cost to them group life insurance coverage in the amount of $6,000 with double indemnity for accidental death or dismemberment, provided however, that such retiring employees must at date of retirement have no less than ten (10) years of continuous City service.
27.0129 - Deputy Sheriff Classes.  An employee in a class in the Deputy Sheriff Pay Plan shall be given group life insurance coverage in the amount of $25,000.
27.013 - Non-Represented Executive and Professional Classes.  For each full-time non-represented employee in the Executive and Professional category, the City shall contribute, each pay period, for health-medical/life insurance coverage and optional benefits under the City's Flexible Benefits Plan, an amount determined by the Director of Finance.  Such amount shall also be provided for each employee receiving temporary or total disability benefits under Regulation 32, or in a secondary position or awaiting placement under Regulation 32.
27.0131 - Health Benefits For Non-Represented Employees Who Have Returned to Work on a Part-time Basis Following Parental Leave.  Health-medical benefits for non-represented employees who return to work on a part-time basis following parental leave shall be provided at the same level and under the same conditions as for full-time employees.  Employees must work at least twenty hours per week to be eligible for this benefit.  The City and employee contribution for health-medical benefits shall remain the same as for non-represented employees working on a full-time basis.
27.014 - UNEXPENDED FUNDS, CREDITS.  The benefits under Sections 27.011 and 27.012 shall be provided only in the manner prescribed therein.  Any amount not expended for such benefits, and any premium credits or policy dividends arising out of the program provided under Section 27.012 shall not accumulate or accrue for use in later years, but shall be returned to the appropriate City fund by the Director of Finance.
27.015 - APPROVAL OF HEALTH-MEDICAL PLANS BY COMMISSION.  "Health-medical plans" include all plans from time to time approved by the Commission which provide, on a prepaid basis, for hospitalization, medical or surgical benefits.  In approving and withdrawing approval of plans, the Commission will have due regard for administrative and operational problems of the Director of Finance and for the number of employees desiring to subscribe to a specified plan.  The Personnel Director, employees and their unions may submit plans to the Commission for approval.
27.0151 - APPROVAL OF FLEXIBLE BENEFITS PLANS BY COMMISSION.  The range of available options for medical and life insurance pursuant to a Flexible Benefits Plan shall be subject to the annual approval of the Commission.  Neither the cost to employees for choosing any particular option nor the amount of flex credits, if any, to be paid to employees shall be subject to Commission approval.
27.01511 - AUTOMATIC FLEX CREDITS.  To the extent required by the Home Rule Charter, the Commission hereby acknowledges, ratifies and approves the City's decision to grant no automatic flex credits for calendar years 1993, 1994, 1995 and 1996 and for all years thereafter.
27.016 - DESIGNATIONS AND REVOCATIONS.  Designations of the desired plan and revocations thereof shall be made by the employee, or by his union where he is represented by a union, in such manner as may be provided by the Director of Finance.
27.017 - SUSPENSION OF PAYMENTS
27.0171 - Except as provided by Section 27.0117 of the Regulations, with respect to retired employees, payments under this Regulation toward health-medical plans shall be suspended during any pay period for which the employee is not entitled to receive a pay check, except when an employee is on furlough, and shall cease upon termination of City employment.
27.01711 - The City shall continue health-medical contributions on behalf of Uniformed Fire Employees who are on disciplinary suspensions of less than forty-eight (48) work hours' duration in any calendar month provided that the suspension has not been issued with intent to dismiss.
27.01712 - The City shall continue health-medical contributions on behalf of any employee on furlough.
27.0172 - Payments under this Regulation of group term life insurance premiums for employees on leaves of absence shall be continued or discontinued in accordance with the following:
27.01721 - Employees who are granted leaves of absence with pay shall continue to receive group life insurance benefits, the premiums to be paid by the City.
27.01722 - Employees who are granted leaves of absence without pay because of illness shall not be eligible to receive group life insurance benefits after one year from effective date of leave.  Employees who are granted leaves without pay for reasons other than for illness shall not be eligible to receive group life insurance benefits after thirty (30) days from effective date of leave.
27.01723 - Employees while receiving compensation benefits under Regulation 32 shall continue to receive group life insurance benefits, the premiums to be paid by the City.  Such coverage shall be discontinued at the expiration of thirty (30) days following the termination of said compensation benefits.
27.01724 - Employees on furlough shall continue to receive group life insurance benefits, the premiums to be paid by the City.
27.02 - INCENTIVE AWARD AND REWARD PROGRAM.  Incentive awards may be granted to Civil Service employees as official recognition of their contributions to efficiency and economy of operation of the City service, or for length of service or commendable service.  The various forms of recognition include cash awards, service awards, and honor awards.  Programs for the implementation of this Regulation with reference to each type of award are to be established or approved by the Director.
27.021 - SERVICE AWARDS.  Length of service awards may be granted to Civil Service employees who have completed stipulated periods of City service.  Such service awards may consist of a lapel pin, lapel button, a certificate, or any combination thereof.
27.022 - HONOR AWARDS.  Honorary recognition may be granted to Civil Service employees for service of unusual value beyond that ordinarily expected or required through extra initiative or effort.  The employee award may consist of a medal, lapel pin, lapel button, a certificate identifying the employee and describing the achievement, or any combination thereof.
27.023 - CASH AWARDS.  An employee suggestion plan shall provide that a Civil Service employee may be granted a cash award for a valuable suggestion, development of a new technique or invention which results in improved service or decreased costs.  Cash awards shall be granted only for suggestions already adopted or certified for adoption.  Cash awards shall be in compliance with a schedule approved by the Director.
27.0231 - Employee suggestion plans may be established and administered by an appointing authority subject to approval by the Director.  Periodic reports detailing the operation of the program shall be submitted to the Director.
27.0232 - Eligibility for Cash Awards.  Employees in all civil service job classes are eligible, however, cash awards will not be granted for suggestions submitted by employees in job classes that have primary functions to improve effectiveness, efficiency and economy of operation of the City service unless the suggestions are clearly beyond the scope of normal duties and responsibilities.
27.04 - WORKING CONDITIONS FOR C & I INSPECTORS CONDUCTING INSPECTIONS WHICH MAY INVOLVE TOXIC SUBSTANCES.  Employees in the Commercial and Industrial Fire Inspector I and II classes who are assigned to conduct inspections for toxic substances as defined herein (section 6.1418), shall receive whatever training, equipment or special transportation deemed appropriate and necessary by the appointing authority in consultation with the Personnel Director for the safe performance of such work.


END OF REGULATION 27.

Philadelphia Civil Service Regulations
Transmittal no.343 (Nov-14-2014)