City of Philadelphia Personnel Department
 Main Page > Civil Service Commission > Regulations > Reg 22.09-22.99    | www.phila.gov 

Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan

  7. General Requirements for Applicants

  8. Applications

  9. Examinations

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave

  21. Sick Leave

  22. Leaves of Absence:
    22.01, 22.09+

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


return to Personnel Home Page




22. LEAVES OF ABSENCE

(continued, 22.09 to 22.99999)


22.09 - EDUCATIONAL AND TRAINING LEAVES.
An appointing authority may, with the approval of the Director, authorize

  1. a leave with pay, in whole or in part; or
  2. a leave without pay; or
  3. the payment of tuition and/or required course fees, in whole or in part,

or any combination of the foregoing, to or for a regular full-time employee in order to secure special education or training directly appropriate to the employee's position. If, in order to receive such specialized education or training, it is necessary for said employee to be temporarily headquartered outside the Philadelphia area, he may be granted weekly or daily expense allowance and travel allowance as provided under Administrative Board Rule No. 2.

  • 22.091 - CERTIFICATE OF AGREEMENT.
    Except for employees in classes of positions represented by District Council #47 or non-represented employees in the Executive and Professional category, whenever such training and/or training leave shall consist of one or more related training plans involving an aggregate expenditure by or anticipated cost to the City funds of $500 or more for tuition, salary, time off from work with pay, travel, food, lodging, books and other related expenses, or whenever the aggregate expenditures for such training and/or training leave within twelve consecutive months shall equal or exceed $500, such training shall be conditioned upon an agreement by the employee, in form prescribed by the Director, to reimburse the City in the full amount of the costs and expenditures above enumerated, paid by the City, if such employee, for reasons within his control, does not complete the full training program satisfactorily, or does not return to full-time employment with the City and remain in such employment subsequent to the completion of his training for a period equal to that required by him to earn, at his regular rate of pay, an amount equivalent to such total costs and expenditures, but in any event for not less than two years.

    • 22.0911 - When an employee in a class of positions represented by District Council #47 or a non-represented employee in the Executive and Professional category attends training or education in accordance with Section 22.09 and such training and/or training leave consists of one or more related training plans involving an aggregate expenditure by or anticipated cost to the City funds of $1,000 or more for tuition, travel, food, lodging, books and other related expenses, or whenever the aggregate expenditures for such training and/or leave within twelve consecutive months shall equal or exceed $1,000, such training shall be conditioned upon an agreement by the employee, in form prescribed by the Director, to reimburse the City in the full amount of the costs and expenditures above enumerated, paid by the City, if such employee, for reasons within his control, does not complete the full training program satisfactorily, or does not return to full-time employment with the City and remain in such employment, provided that the repayment of the educational or training leave expenses shall be total for such employee who leaves City employment within one year of his return to full duty following completion of said education or training leave. It shall be on a prorated basis from the date of return to full duty for any such employee who leaves after one year and before completion of the two year obligation required by the Certificate of Agreement.
  • 22.092 - ELIGIBILITY FOR VACATION AND SICK LEAVE.
    An employee, while on authorized full-time training leave, with or without pay, shall not be eligible to earn vacation or sick leave during the period of such leave.
  • 22.093 - EDUCATIONAL LEAVE.
    After ten (10) years of continuous employment, non-uniformed employees shall be entitled to an educational leave of absence without pay for up to twelve (12) months provided the basis for and granting of such leave is consistent with the needs of the Department.

22.10 - LEAVE OF ABSENCE FOR REPRESENTATIVES OF EMPLOYEE ORGANIZATIONS.
An employee serving in Philadelphia as a full-time elected officer of any of the recognized labor organizations or unions of City employees, shall upon written application to his appointing authority be granted a leave of absence without pay for the period of such service. The leave of absence will be valid only for the period that the employee has been elected to serve as a full-time officer of one of the recognized employee organizations. If an employee is re-elected as a full-time officer of one of those employee organizations the leave of absence without pay shall again be granted upon written application to the appointing authority. Notices of all leaves of absence granted under this section shall be filed with the Personnel Director. The seniority rights of such employees shall be protected and they shall accumulate during such employee's period of service with the employee organization.

  • 22.101 - LEAVE OF ABSENCE FOR APPOINTED STAFF REPRESENTATIVES OF EMPLOYEE ORGANIZATIONS.
    An employee serving as a full-time appointed staff representative of any of the City's recognized labor organizations or unions of City employees shall, upon written application to his appointing authority and upon approval of the Director, be granted a leave of absence without pay for the period of such service. The leave of absence will be valid only for the period of time requested, not to exceed three (3) years or until termination of the appointment by the recognized employee representative organization or employee union, whichever occurs first. If an employee is reappointed as a full-time staff representative of one of the employee organizations, the leave of absence without pay shall be granted upon written application to the appointing authority and Director approval. Notices of all such leaves of absence granted under this section shall be filed with the Director. The seniority rights of such employees shall be protected and they shall accumulate during such employee's period of service with the employee organization.

22.11 - LEAVE OF ABSENCE FOR JURY OR COURT DUTY.

  • 22.111 - JURY DUTY.
    A leave of absence with pay shall be granted to an employee upon his request to perform jury duty, unless excused therefrom, provided however, that such employee waives or remits to the City his jury fee pursuant to Regulation 6.06. (Refer to Section 13.04)
  • 22.112 - WITNESS FOR PERSONAL OR NON-CITY MATTERS.
    A leave of absence without pay shall be granted to an employee appearing under subpoena or on his own behalf in litigation involving personal or private matters.

22.12 - MATERNITY LEAVE - PARENTAL LEAVE.
Upon the employee's written request, a permanent employee shall be granted a maternity leave of absence without pay or, if he/she meets the conditions cited in subsection 22.121, a parental leave of absence without pay, not exceeding six months. Upon the employee's written request, additional leave may be granted in accordance with Section 22.02, with the approval of the appointing authority and the Director. The employee shall retain his/her same position and a School Crossing Guard shall retain his/her designated work station (corner), if the total leave period does not exceed six months.

  • 22.121 - PARENTAL LEAVE.

    1. A permanent employee adopting a child is entitled to parental leave for a period not exceeding six months beginning on the date he/she assumes custody of the child, provided that the employee submits, with the written request for such leave, a notarized statement that he/she is the primary care parent. The notarized statement must also include the custody date.
    2. A permanent employee who is a natural father is entitled to parental leave for a period not exceeding six months, beginning with the birth of his child, provided that the employee submits proof of the birth, which may be in the form of a notarized statement or copy of the birth certificate, as well as a notarized statement that he is the primary care parent.
    3. More than one parental leave will not be granted unless there has been a two-year working interval between leaves.
  • 22.122 - Part-time Return From Maternity/Parental Leave.
    Employees in a class of positions represented by District Council #47 who are eligible for maternity/parental leave without pay may return to duty during the term of such leave in a part-time status. Application to return in a part-time status must be made before or during the first three months of leave and the employee must commence work in part-time status within one hundred and twenty (120) days of the start date of such leave. Upon the employee's written request such part-time status may be extended for up to six (6) additional months. If the combination of leave without pay and part-time status does not exceed six (6) months the employee shall retain the original full-time position upon return to work in full-time status.
  • 22.123 - Notwithstanding any other Regulation to the contrary, a uniformed, or investigatory employee of the Police Department or District Attorney's Office, or a uniformed member of the Fire Department, who is on approved, unpaid maternity or paternity leave shall be eligible for up to twelve (12) weeks of continuation of City-paid health and welfare benefits.

22.13 - LEAVE TO COMPETE IN EXAMINATIONS.
An employee shall be excused from work to enable him to compete in a scheduled examination for a City position upon presenting to his immediate supervisor a notice from the Personnel Department that he has been approved to compete in such examination. The excused time shall include a reasonable period for reaching and returning from the site of the examination.

22.14 - FUNERAL LEAVE FOR NON-UNIFORMED DISTRICT COUNCIL 47 REPRESENTED EMPLOYEES AND NON-REPRESENTED EMPLOYEES.
In the event that there is a death in the immediate family of a non-uniformed District Council 47 represented employee or non-represented employee, consisting only of spouse, parents, children, brother, sister, grandparent, or grandchild, and the employee attends the funeral service, such employee shall be granted a four (4) days' leave of absence with full pay. A non-uniformed District Council 47 represented employee or non-represented employee shall be granted one (1) day's absence with pay in the event of a death in the family of such employee other than hereinbefore set forth, provided the employee attends the funeral service.

22.15 - FUNERAL LEAVE FOR NON-UNIFORMED DISTRICT COUNCIL 33 REPRESENTED EMPLOYEES.
In the event that there is a death in the immediate family of a District Council 33 bargaining unit employee, consisting only of spouse, parents, children, brother, sister, father-in-law, mother-in-law, grandparent, or grandchild, and the employee attends the funeral service, such employee shall be granted a four (4) days' leave of absence with full pay. A non-uniformed District Council 33 represented employee shall be granted one (1) day's absence with pay in the event of a death in the family of such employee other than hereinbefore set forth, provided the employee attends the funeral service.

22.16 - FUNERAL LEAVE FOR DEPUTY SHERIFF CLASSES.
In the event that there is a death in the immediate family of an employee in a class in the Deputy Sheriff Pay Plan, consisting of spouse, parents, children, brother or sister, and the employee attends the funeral service, such employee shall be granted four (4) days' leave of absence with full pay. An employee in a class in the Deputy Sheriff Pay Plan shall be granted one (1) day's absence with pay in the event of a death in the family of such employee other than hereinbefore set forth, provided the employee attends the funeral service.


END OF REGULATION 22.
Philadelphia Civil Service Regulations
Transmittal no.278 (Jan-22-2001)