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City of Philadelphia Personnel Department | |
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7. GENERAL REQUIREMENTS FOR APPLICANTS7.01 - GENERAL PROVISIONS. General requirements for admission to Civil Service examinations are as follows: The applicant must: 7.011 - CITIZENSHIP REQUIREMENTS. Notwithstanding any provisions to the contrary in Section 3-306 of the Philadelphia Home Rule Charter, non-citizens who have been approved by the Immigration and Naturalization Service of the U.S. Government as permanent residents shall be eligible for appointment for any position in the Civil Service unless the job classification for which they are candidates is such that it must be limited to citizens of the United States for security purposes or other justifiable reasons. 7.012 - Be no younger than the minimum nor older than the maximum age limit as announced in the official examination announcement. 7.013 - Meet the residence requirements as stated in the official announcement. 7.014 - Make application on the form prescribed and furnished by the Director. 7.015 - File the application on or before the date stated in the official announcement as the last date to file. 7.02 - PUBLIC NOTICE. The Director shall give public notice to each competitive entrance examination, together with the proposed parts and weights, at least fifteen (15) days in advance of such examination by release of information to the press, by advertising, if appropriate, and by posting notice of such examination in the Personnel Department's Application Center located in the Municipal Services Building. He/she shall further publicize such examination as widely as possible through such media as he/she may determine best suited to the dissemination of information to qualified applicants for the positions in question including, when appropriate, the leading colleges, universities and other schools in the Philadelphia area. (Refer to Section 9.04) 7.03 - OPEN APPLICATION PERIOD. Whenever the Director finds that there is a shortage of qualified candidates for classes of positions in which there exists an urgent need for employees, he may announce, in the public notice of the examination, that no time limit has been established for receiving applications and he may receive applications for such period of time not less than fifteen (15) days as he finds necessary to establish a satisfactory eligible list. When such a list has been established, he shall give public notice that no further applications will be received. 7.04 - SEX OF APPLICANTS. Unless the public notices of an examination specify sex, both men and women may apply for examination. 7.05 - VETERANS PREFERENCE FOR SERVICE IN THE ARMED FORCES. The benefits of the Military Affairs Act of the Commonwealth of Pennsylvania shall be granted to all soldiers, to the widows and widowers of soldiers and to the spouses of disabled soldiers, as those terms are defined in the Act, who served in the Armed Forces of the United States, the National Guard or Reserves, or in any women's organization officially connected with the Armed Forces on or after December 7, 1941. Such service must have included completion of basic training. 7.051 - Time Limitations for Claiming Veterans' Preference. An applicant may claim Veterans' Preference at any time after the date the examination is announced until the eligible list that is established as a result of the examination expires or is replaced or abolished. The applicant must satisfy all requirements for Veterans' Preference at the time that the first part of the examination is administered. 7.052 - Procedure for Establishing Claim for Veterans' Preference. An applicant may claim Veterans' Preference at the appropriate place on the application for examination. If the applicant fails to claim Veterans' Preference on the application, it may be claimed by submitting such claim in writing to the Director. Applicants who have claimed Veterans' Preference in a proper and timely manner must furnish documentary proof of their right to such preference before the preference will be granted. Veterans Preference, properly claimed, may be granted at any time between the date the eligible list is established and the date the eligible list expires or is abolished.
7.053 - Effect of Late Submission of Proof of Eligibility for Veterans' Preference on Prior Appointments and Certification. An eligible who has made a proper and timely claim shall be granted Veterans' Preference as of the date acceptable proof is received by the Director. If an eligible does not prove his or her right to Veterans' Preference until after appointments and certifications have been made, the granting of such Veterans' Preference shall have no effect on appointments and certifications made prior to submission of proof and the granting of Veterans' Preference.
7.054 - Evidence of Acceptable Proof. The following kinds of evidence will be accepted as proof of right to Veterans' Preference:
7.06 - NON-WAIVER OF WORKMEN'S COMPENSATION ACT PROVISIONS. No person shall be appointed to or retained in the civil service of the City who has rejected or waived the elective compensation provisions of the Pennsylvania Workmen's Compensation Act, as amended, or the Pennsylvania Occupational Disease Act, as amended. 7.07 - DISCRIMINATION. No person shall be appointed or promoted to, or demoted or dismissed from, any position in the civil service, or in any way favored or discriminated against with respect to employment in the civil service because of his race, color, religion, national origin, political opinions or labor union activity lawful for municipal employees. No officer or employee and no department, board or commission of the City shall in the exercise of his or its powers and the performance of his or its duties or in the granting of the use of City property discriminate against any person because of race, color, religion or national origin but this paragraph shall not prohibit the use of City property by any fraternal, religious or sectarian organization. 7.08 - DATE AS OF WHICH ELIGIBILITY IS DETERMINED. In determining whether a candidate possesses the announced requirements of education or number of years of experience or age or licensure or permanent Civil Service status or service in a department, the date as of which eligibility is determined shall be the thirtieth (30) day after the last date for filing applications for that examination unless the Director determines that a later date is more appropriate in order to anticipate eligibility and specifies such later date in the announcement of the examination. For a continuous examination the eligibility date shall be the date on which the application is filed. When the later date is later than the date on which the eligible list is established, a competitor passing the examination shall have his name placed on the eligible list but shall not be certified until and unless he has met all eligibility requirements on or before such later date. 7.081 - Other provisions of the Regulations notwithstanding, candidates for entry level classes that require completion of a bachelor's degree or a master's degree may compete in examinations and candidates who have passed the examination for the classes may be contingently certified and selected in accordance with the provisions of Regulation 11 up to nine months prior to their anticipated date of graduation. Such candidates may not be appointed until they provide the Director with proof of meeting all requirements for the class. The contingent certification will automatically become void if this proof is not provided to the Director within nine months of the date of the contingent certification. 7.09 - APPLICATION FEE FOR EXAMINATIONS. The applicant for any open competitive Civil Service examination must submit a non-refundable fee with the application. 7.091 - AMOUNT AND METHOD OF PAYMENT. The amount of the application fee will be determined by the Director with the approval of the Civil Service Commission. The application fee must be paid according to the methods determined to be acceptable by the Director. The fee must be paid in the manner and in the amount described on the examination announcement. Any applicant who fails to pay the required fee will not be permitted to compete in the examination. If it is determined after the examination has been administered that an applicant has failed to pay the required fee, the applicant will be disqualified and will not be eligible for certification or appointment until the required fee has been paid. If it is determined after an eligible list has been established that an applicant has failed to pay the required fee, the applicant will be removed from the eligible list until the required fee has been paid. 7.092 - FEE WAIVED. The application fee can be waived by the Director for:
7.092-1 - Denial of Request for Fee Waiver. If a request for a waiver of an application fee is denied, or if the required documentation is not provided, the application will be rejected until the fee is paid. 7.092-2 - Fraudulent Request for Fee Waiver. Any applicant who submits a fraudulent request for a waiver of the application fee may be barred by the Personnel Director from competing in Civil Service examinations for two years. 7.093 - REJECTION OF APPLICATION SUBMITTED WITHOUT REQUIRED FEE. Except for applications submitted under conditions described in regulation 7.092, any application for an open competitive examination submitted without the application fee will be rejected. Applicants who fail to submit the application fee will be notified in writing that their application has been rejected. Applicants will be permitted to re-submit the application and the required application fee within five (5) calendar days after the last date for filing applications for the examination. 7.093-1 - Application Re-submitted After Examination Administration. Any application re-submitted after the examination has been administered will be rejected. The application fee will be returned to the applicant. 7.094 - EXCEPTION TO APPLICATION FEE BEING NON-REFUNDABLE. The application fee will be non-refundable, except when an examination is cancelled by the Personnel Department. The application fee will be returned to the applicant for any examination cancelled by the Personnel Department. 7.095 - APPLICATION FEE CONFERS NO ADDITIONAL RIGHTS TO APPLICANTS. Payment of an application fee confers no additional rights on the applicant and has no bearing on the eligibility of the applicant to compete in the examination, the score and ranking of an applicant who has been admitted to compete in an examination, and the certification or appointment of candidates. 7.10 - LEGACY PREFERENCE IN OPEN COMPETITIVE EXAMINATIONS FOR THE CHILDREN OF PHILADELPHIA FIREFIGHTERS OR POLICE OFFICERS WHO WERE KILLED OR DIED IN THE LINE OF DUTY. The Line Of Duty will be defined as working in an official capacity in one of the uniformed classes in the Police and Fire series of classes for the City of Philadelphia. The child of a Philadelphia Firefighter or Police Officer will be defined as biological and adopted children, stepchildren, and children to whom the Police Officer or Firefighter stood in loco parentis. Time limitations for claiming the preference, the procedure for establishing a claim for preference and the effect of late submission of proof of eligibility for preference on prior appointments and certification shall be the same as defined for Veterans' Preference in Regulations 7.051, 7.052 and 7.053. An applicant may claim preference at the appropriate place on the application for examination, or if the applicant fails to claim preference on the application, it may be claimed by submitting such claim in writing to the Director. Applicants who have claimed preference in a proper and timely manner must furnish documentary proof of their right to such preference before the preference will be granted. The following kinds of evidence will be accepted as documentation of right to preference:
END OF REGULATION 7.Philadelphia Civil Service Regulations |