City officials would like to know about goods or services might benefit the City and its citizens. You may directly contact the appropriate City official by e-mail or letter with a description of your product or service. If the official wishes further information, he or she may ask to meet with you for further explanation. This meeting should occur in City offices. You may not offer to take an administration official out for a meal, entertainment, or other event to propose or discuss doing business with the City.
If the official decides the City should procure the type of good or service that your company offers, however, the City does not simply offer your company a contract for it. Instead, the City’s procurement rules require that for the City to get the best value in securing the good or service, the City must – except in very limited circumstances -- solicit bids or proposals for the good or service. Your company will then have an opportunity to offer a bid or proposal in response to the City’s solicitation.
IntegrityWorks offers guidance for commonly-occurring situations. These are not the only situations in which ethics rules would apply; they are simply the most common ones. Other guidance may be added to this site as situations warrant.
These are general guidelines. Because each situation presents its own set of facts, this general guidance isn’t advice on which you can legally rely. If you want to be absolutely sure that your conduct complies with applicable ethics laws, you should seek advice before taking action.