Dear Vendors and Prospective Vendors:
Please accept my best wishes this 2012 holiday season! The Mayor and I appreciate your interest in doing business with the City of Philadelphia.
A key goal of the administration is that Philadelphia demonstrates the highest ethical standards. I know it’s customary to exchange gifts during the holiday season as an expression of goodwill. I appreciate the generous spirit in which such gifts may be offered, but please remember that offering such gifts, gratuities or tokens of appreciation (including invitations to holiday parties) to officials and employees of City departments, where your relationship is based on their City employment, is prohibited.
Executive Order 03-11 governs gifts and invitations to officials and employees of the City’s executive departments and agencies. It exists to ensure that all vendors, potential vendors and citizens are treated alike, with no favoritism or perceived favoritism. Thus, please do not offer gifts, gratuities or tokens of appreciation to officials and employees of City departments. I have also sent a similar reminder to officials and employees. But, thanks and praise to a City employee whose services you value are always welcome!
If you have any questions, please contact me at firstname.lastname@example.org or 215-686-2178 or go to http://www.phila.gov/integrityworks.
Thank you again for your interest in and service to the citizens of Philadelphia. Best wishes for a happy and healthy holiday season.
Chief Integrity Officer
IntegrityWorks offers guidance for commonly-occurring situations. These are not the only situations in which ethics rules would apply; they are simply the most common ones. Other guidance may be added to this site as situations warrant.
These are general guidelines. Because each situation presents its own set of facts, this general guidance isn’t advice on which you can legally rely. If you want to be absolutely sure that your conduct complies with applicable ethics laws, you should seek advice before taking action.