This is supervisory photographic work directing the City's micrographics processing operations. The employees in this class supervise the activities of a group of Photographic Machine Operators engaged in photographing City documents, and examine and maintain processed documents. Work includes reviewing and preparing documents to be photographed, and maintaining micrographics processing equipment. Contact with staff, City agencies and departments, and outside agencies involved with city microfilm processing operations is significant to the work. Work is performed under the direction of an administrative superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)

• Employees in this class must supervise the activities of a group of Photographic Machine Operators engaged in photographing City documents, and examine and maintain processed documents.
• Employees in this class must review and prepare documents to be photographed, including additions and amendments to processed work, schedule, assign and oversee the work of subordinate staff, prepare requisitions for supplies and production summary reports and maintain microfilm equipment.

• Coordinates micrographics systems among City departments/agencies; reviews and prepares documents to be photographed, including additions and amendments to processed work; ensures that documents submitted for processing are complete, as indicated in a departmental transmittal sheet; identifies missing pages; notifies agencies concerned; identifies retake job number and affected pages; states the nature of retake work to be spliced into the original reel; gives special instruction on unusual or difficult assignments; determines proper quality of microfilm and duplicate copies to be made; establishes quality assurance procedures in accordance with industry standards; examines films, using Film Reading equipment, to ensure that the quality of the images meet established standards; determines cause of defects and takes corrective action, when necessary; may assign the task of examining films to subordinate staff.
• Oversees the work of subordinate staff; schedules and assigns the work of subordinate staff; determines the most effective way to process work depending on the number of personnel and photographic machines available; trains new employees in the operations of microfilm equipment; coordinates the inventory and ordering of micrographics supplies.
• Makes recommendations for microfilm purchases and upgrades to equipment; prepares requisitions for materials and supplies such as microfilm reels, mending tapes and production summary reports; maintains records of materials used in production; prepares annual reports of production and projected costs; ensures proper maintenance of the processed microfilm reels and microfilm equipment.
• Performs related work as required.

KNOWLEDGE OF:

• the uses and adaptabilities of a variety of photographic reproduction machines.
• the various kinds of paper, ink, and chemicals used in photography, duplicating, and microfilm processing.
• the methods, materials and techniques used in the operation of micrographics and related equipment and the processing of film. the principles and practices used in supervising a large scale micrographics operation.

SKILL IN:

• the use and care of microfilm and related equipment.

ABILITY TO:

• review and prepare documents to be photographed, including additions and amendments to processed documents.
• provide routine maintenance, inspection, and adjustments on microfilm and related equipment.
• schedule and assign the work of subordinate staff.
• oversee the work of subordinate staff in progress, identifying mistakes and correcting them.
• prepare and maintain production summary reports, and other unit activity records.
• establish and maintain effective working relationships with staff and associates.

EDUCATION

• Education equivalent to completion of the twelfth school grade.

• Three years of experience in the operation of micrographic and/or photographic equipment.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP10
Class Established: 8/1961
Spec. Revision: 5/1996

Latest Spec. Revision:
  CSC - 11/1997 ; Ad Board - 12/1997

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