CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
2F46
FORMS MANAGEMENT ANALYST
GENERAL DEFINITION
This is forms control and analysis work at the full performance level, analyzing forms
management systems, determining changes needed, revising and consolidating existing forms,
and developing new forms to meet the needs of the departments. Included in the work is the
consultation with departmental officials to determine their requirements and implementing
recommendations for the use of new, revised and consolidated forms. The employees are
supervised by the Chief of Forms and Records Management.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Reviews requests for design or revision of existing forms; reviews operations and flow
of paper work of requesting department relevant to the utilization of forms; examines existing
and proposed forms to determine need for design, redesign, elimination, or consolidation;
examines equipment of requesting department to determine if the equipment can accommodate
proposed form; determines if new equipment should be purchased; interviews departmental
representatives; recommends use of existing forms as an alternative to designing new forms
when appropriate.
- Designs forms and designates proper weight and size of paper stock, methods of
duplication or printing, type of ink, size and style of type to be used in the reproduction of
forms, and construction of specialty forms; consults with departmental officials to determine the
needs, use and requirements for the form and to get departmental approval of final design.
- Prepares form specifications for bid notices when forms are to be printed by commercial
printers and the city print shop; examines printers' proofs for conformance to specifications.
- Reviews requests for orders of existing forms; records orders; maintains listing of all
official city forms.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
KNOWLEDGE OF:
- current principles and techniques of forms control, design and management.
- physical characteristics of various types and grades of paper, inks, type, and related
materials.
- office practices, procedures and equipment.
- the methods and techniques of administrative analysis pertaining to forms control and
management.
ABILITY TO:
- prepare drafts of new and revised forms.
- learn departmental organization and functions especially a they relate to forms
management.
- learn the City's procurement practices and procedures.
- write clear and concise reports and forms specifications.
- maintain effective working relationships with associates and personnel of various
departments.
- present ideas effectively, both orally and in writing.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement
represents the minimum training and experience standards which will be used to admit or reject
applicants for tests. Applications submitted by candidates for this class will be reviewed based
on training and experience requirements as approved on 9/82.)
- Completion of a bachelor's degree program at an accredited college or university.
- Two years of experience in forms control and analysis in a large business or public
jurisdiction, one year of which shall have been above the trainee level.
Or any equivalent combination of acceptable education and experience.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP19
Class Established: 9/1953
Latest Spec. Revision: 9/1982
SK/sb/sb
END OF JOB CLASS SPECIFICATION - 2F46