2F09
MANAGEMENT ANALYST IV

This is administrative and operational analysis work in the central management agency directing and participating in the review of operations, systems, and procedures of city departments and developing and modifying methods and systems to improve administrative and operational processes. Work is performed within one of the areas of administration, fiscal control, strategic planning, or management operations. Working with officials of operating departments to review operational processes and implement modifications, and acting as a consultant for executive level operating department personnel in the design and implementation of new programs are significant aspects of work. An employee in this class may supervise lower level analysts, interns, and trainees and act as temporary unit supervisor in the absence of a superior. Work is performed under the general direction of an administrative superior.

• Participates in the analysis of the operations and administrative processes of the City's operating departments; may review preliminary budgets submitted by agencies and formulate recommendations affecting new or expanded operating programs.
• May supervise lower level analysts engaged in the analysis of budget processes; prepares a variety of administrative releases and coordinates their implementation; prepares materials for speeches to be given by superiors at various municipal activities; represents superiors at various city, committee and community meetings.
• Plans, assigns, reviews, and participates in special studies to improve administrative processes and controls in functional areas of the city government affecting the operating departments; may supervise lower level analysts engaged in analysis of administrative processes; trains lower level central management agency staff; reviews recommendations of lower level analysts for conformance with policies and sound management principles; determines adequacy of information gathered by subordinates to support conclusions; reviews and evaluates results of studies and makes appropriate recommendations.
• Confers with representatives of the various operating departments regarding the initiation and scope of administrative studies; analyzes federal and state proposals and legislation of interest to the city and affecting the programs of operating departments; reviews proposals for federal and state grants; oversees the implementation and control of projects by the participating departments.
• Acts as management consultant for executive level departmental staffs for the design and implementation of new projects and programs; directs the operating department staff in the implementation of these programs.
• Coordinates the preparation of background and updated material on labor management issues and makes recommendations to the Managing Director on issues and policy.
• Oversees the development of long term planning requirements to include identification of significant areas, alternative processes for review, initial recommendation for response, and development of final plans for implementation.
• Participates in a program for the recruitment, selection, training,a nd development of administrative analysis personnel; speaks to interested applicants; sets up training programs; assigns administrative analysis personnel, interns, and trainees to appropriate position and evaluates their performance on the job.
• Prepares a variety of periodic and special reports pertaining to the operations and problems of the operating departments, including sick leave usage, overtime usage, personnel vacancies, work production, and fiscal matters; participates in the preparation of amendments to administrative board rulings and scheduling of agendas for administrative board meetings.
• Reviews city-wide space utilization program; makes recommendations for approval and implementation; participates in various space and facility management analysis and related issues; and makes recommendations on space rentals, relocations and renovation requests.
• Performs related work as required.

KNOWLEDGE OF:

• the principles and practices of public administration as they relate to a large organization.
• the principles and practices of methods and procedures analysis, administrative control, work simplification, and forms and records control.
• the principles of management and administration, including such areas as administrative planning, budgeting, human resources management, finance, accounting, statistics and computer applications.
• the organization and functions of the department and agencies which comprise city government.

ABILITY TO:

• develop programs which respond to problems detected during analysis.
• direct and/or coordinate the activities of a task force for the duration of a project.
• plan, assign, and review the work of lower level administrative analysts and trainees engaged in the control, review, and analysis of departmental operations.
• analyze and comprehend complex organizational and procedural problems involving work production, work flow, forms, records, systems, and staff utilization.
• prepare and interpret a variety of reports, charts, layouts, forms, handbooks, and other materials.
• enlist the cooperation of officials of various agencies in implementing policy and procedural changes.
• present ideas effectively, both orally and in writing.
• establish and maintain effective working relationships with associates.

• Completion of a bachelor's degree program at an accredited college or university.
• Six years of general administrative or technical staff experience in a large organization, two years of which shall have been spent in advanced level administrative or operational analysis in the central management agency of a large public jurisdiction.

NOTE:
Possession of a master's degree in public administration, business administration, political science, governmental administration, industrial management, or industrial engineering may be substituted for one year of the general experience requirement.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP24
Class Established: 9/1984
Latest Spec. Revision: 3/1986

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