1B22

PAY RANGE: 14

PAYROLL EXAMINER 2

GENERAL DEFINITION

This is advanced payroll examination work in the review and verification of specialized payroll transactions affecting the wages and deductions of employees in all city departments and agencies. This class is distinguished from the next lower level in the series by the responsibility for processing deductions and payments to Health and Welfare providers and for preparing complex reconciliation/recapitulation reports involving simple accounting transactions. Significant to the work is the ongoing responsibility for processing complex and complicated payroll transactions including payroll change adjustments, increments, and payrolls for multiple-rate employees, and the responsibility for correcting the work of lower level Payroll Examiners. Work is performed under the supervision of a payroll superor.

ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)

1. The position must be located within the Payroll unit of the central Finance Department.
2. Positions in the class perform advanced level payroll processing work.
3. Positions in the class must perform work which involves preparing complex reconciliation/recapitulation reports involving benefits or other complex payroll functions.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Receives listings of employees enrolled with various Health and Welfare providers; compares and verifies these listings with city listings; makes any corrections (additions or deletions) and documents reasons; reconciles number of employees, types of coverage, and amounts owed; prepares detailed reconciliation reports; prepares vouchers for payment; debits providers that may be overpaid; prepares invoice for controller's office.

Receives and reviews for accuracy computer generated time sheets and attached supporting documents for changes from all city agencies; reviews documents for accuracy and completeness and for compliance with various Civil Service regulations, Administrative Board rules, Standard Accounting Procedures governing payroll, and other payroll policies; verifies changes in pay status including increments, promotions, terminations and others; makes the proper calculations for changes and enters correct pay codes and other information on line; reconciles any corrections with time records; interprets and ensures compliance with complex and varied overtime rules for all classes of city employees; calculates salaries and changes for employees being paid out of class; creates a record and calculates proper payment adjustments for employees who have been over or underpaid.

Reviews the time records validation report that lists all weekly payroll transactions to ensure proper leave time charges and accurate employee pay adjustments by departments; checks the work of other Payroll Examiners 2 and lower level Payroll Examiners to ensure accuracy and proper quality control; accesses the payroll information systems and makes the final corrections on-line before weekly and special payrolls are finalized and run; meets on-going weekly deadlines in payroll processing.

Examines payroll registers, overtime reports, and time records validation reports to ensure no duplicate entry of overtime and subsequent employee overpayments; also validates that no underpayments occurred; may generate a hand typed supplemental check if any errors are found; makes any corrections to taxes and pensions; makes correction to payroll recapitulation sheet.

Computes, verifies and updates payrolls for increments and longevity; inputs updates on-line to the system.

Prepares special recapitulation reports for payroll and for pension payroll; compiles all of the information for entire payroll including payments to different organizations such as Health and Welfare providers, unions, credit unions and tax funds; reviews all payroll credit advices, enters them into the system to deduct monies owed by employees to the City.

Receives Payroll Credit Advices (PCA) from departments detailing overpayments to employees; checks department's figures and verifies overpayment; makes appropriate adjustment to employee's paycheck; if the employee has been terminated, recoups funds from employee's pension or contacts revenue to bill employee.

Computes and processes awards to employees resulting from arbitration and other litigation; compiles all documentation and verification of outside earnings and other income that may necessitate adjustments to the award amount, including contacting Workers’ Compensation, Social Security Administration, and State Unemployment for verification; computes court award and applicable payroll deductions; computes deductions for outside earnings and income; issues check for employee payment upon receiving approval from Payroll Manager and Payroll Director; prepares the Delinquent Tax Report detailing employees who may be in debt to the City; compiles information from Water and Revenue; sets up deductions from employees' pay if applicable.

Prepares complex reports for HMO, COBRA, and Flex benefits; resolves billing problems with providers by researching accounting books and records and corresponding with department and provider representatives.

Provides direction to operating departments and central agencies on how to navigate and enter data in Payroll and Employee Attendance Reporting Systems.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

• business arithmetic.
• simple accounting practices.
• practices and procedures of processing payroll and related records.
• regulations, policies and procedures relating to pay and the processing of payrolls, including complex and varied overtime and pay differential rules related to all classes of City employees.
• computer terminal operation.

SKILL IN:

• making varied arithmetic computations with speed and accuracy.
• the operation of computerized office equipment to perform payroll functions.

ABILITY TO:

• maintain payroll and related records.
• learn to use personal computers effectively to compile and produce reports and input pay information.
• understand and follow oral and written instructions.
• maintain effective working relationships with payroll personnel in other departments and with associates.
• meet deadlines consistently.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/19.)

EDUCATION:

Equivalent to completion of the twelfth school grade.

AND

GENERAL EXPERIENCE:

Two years of clerical work.

AND
SPECIFIC EXPERIENCE:

One year of experience of payroll processing work at the full performance level within the payroll unit of the Central Finance Department.

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which includes the specific experience.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established: 2/78
Spec. Revision: 4/91

Latest Spec. Revision:

CSC – 3/19

Ad. Board – 4/19

JL