GENERAL DEFINITION

This is supervisory work planning, assigning, and coordinating the activities of a large court clerical staff engaged in processing and maintaining legal papers and records and providing clerical assistance to judges during court proceedings. Employees in this class schedule work assignments and ensure that required clerical services are performed expeditiously and efficiently. Contact with attorneys, representatives of law enforcement agencies, and other interested parties to provide information regarding court cases and court procedures is a significant aspect of the work. Work is performed under the direction of an administrative superior.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

• Plans work assignments for a large court clerical staff engaged in providing assistance to judges during court proceedings, preparing a variety of legal documents and forms such as commitments, discharges and subpoenas, providing information to attorneys, court officers and the general public regarding court cases, filing case folders and related legal documents, recording appeal decisions, and maintaining disposed case files; rearranges staff assignments to cover work load requirements; participates in the work of employees supervised when necessary.
• Reviews case records for accuracy and completeness; ascertains that case listings are properly recorded in dockets.
• Conducts periodic staff meetings to discuss work processes and assignments; interprets and explains revisions in procedures; ensures the implementation of new policies and procedures.
• Develops training materials for use by newly appointed court clerks; instructs new employees in the preparation of legal forms and documents and court room procedures.
• Corresponds with court officials from other jurisdictions on matters pertaining to the enforcement of court orders and the provision of case information; answers a variety of inquiries from attorneys, defendants and other interested parties regarding case listings.
• Prepares periodic reports on number and type of cases processed; maintains records of attendance; evaluates the performance of subordinates.
• Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

KNOWLEDGE OF:

• the operations and procedures of criminal and quasi-criminal courts.
• the clerical procedures necessary to prepare cases for court, implement decisions of the court, and to generally facilitate the work of the courts.
• legal terminology, with particular reference to sentences established for various criminal offenses.

ABILITY TO:

• supervise the work of a large staff of clerical employees engaged in specialized clerical activities facilitating the work of the criminal courts.
• prepare and process a considerable variety of legal documents.
• maintain records and prepare reports.
• establish and maintain effective working relationships with judicial and law enforcement officials, associates and the general public.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 8/1988.)

• Education equivalent to completion of the twelfth school grade.
• Six years of clerical experience, four years of which have been processing legal and judicial documents in a criminal or quasi-criminal court, including two years of which have been providing clerical assistance to judges during court proceedings.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: 20
Class Established: 5/1960
Latest Spec. Revision: 8/1988

RJ/sb/sb