GENERAL DEFINITION

This is payroll work at the first supervisory level. The employee in this class supervises a staff of clerical employees engaged in posting transactions which affect payroll amounts and leave balances and participates in the payroll preparation process. Ensuring that payroll transactions conform to civil service regulations and contractual agreements, and resolving payroll related problems are significant aspects of the work. The employee reports to an administrative superior.

ALLOCATING FACTORS:
(The following conditions must be met for a position to be approved for this class.)

1. The employee must supervise a staff of clerical employees engaged in payroll processing and preparation.
2. Only one position may be allocated to this class.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

• Plans, assigns, and reviews the work of a group of payroll clerks involved in reviewing daily time records, posting exceptions to time records manually and/or via computer, preparing supporting documentation for payroll postings, verifying that payroll transactions conform to regulations and procedures, and maintaining employee attendance records.
• Participates in payroll preparation; prepares out-of-class work assignments forms, memo time records, shift differential payments, terminal leave audits, and retroactive payroll computations; posts earned pay steps increases; maintains attendance records; ensures that payroll deadlines are met; resolves payroll-related problems; responds to salary and sick leave verification inquiries from outside agencies; provides information to departmental employees on leave policies; sick leave policy violations, flex time policies, leave accrual and balances, and other payroll related matters.
• Trains new payroll clerks in payroll preparation and the maintenance of related records; explains rules and procedures for processing appointment papers, time records, leave requests, sick leave conversions retroactive payroll adjustments, and the time posting system (TPS).
• Modifies payroll processing procedures as required to provide for more efficient and expeditious processing; may prepare separation papers and seasonal payrolls.
• Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

KNOWLEDGE OF:

• civil service regulations pertaining to payroll preparation and processing.
• departmental payroll procedures and policies.
• arithmetic.
• Finance Department payroll practices and procedures.
• office machines used to process payroll.

SKILL IN:

• making varied arithmetic computations with speed and accuracy.

ABILITY TO:

• supervise clerical employees engaged in payroll preparation and the maintenance of related records.
• interpret and explain regulations, policies and procedural guidelines as they apply to the preparation of payroll and related records.
• maintain payroll records.
• work rapidly and accurately and to meet deadlines.
• learn and use computer applications related to payroll processing.
• understand and follow written and oral instructions.
• present ideas effectively, both orally and in writing.
• establish and maintain effective working relationships with associates and departmental officials.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

(The following statements represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/1990.)

EDUCATION:

• Education equivalent to completion of the twelfth school grade.

AND
GENERAL EXPERIENCE:

• Two years of general clerical experience.

AND
SPECIFIC EXPERIENCE:

• One year of experience involving payroll preparation and the maintenance of related records as a full-time assignment.

Or any equivalent combination of education and experience determine to be acceptable by the Personnel Department.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: 12
Class Established: 4/1990

Latest Spec. Revision:
  CSC - 8/1993 ; Ad Board - 9/1993

TV/vp/sb