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2008 SPRING ART SHOW BULLETIN

 

PURPOSE
The Spring Art Show is the culmination of the year's Visual Arts Programs. The participants are given a chance to see their work honored on a citywide level. The public is given the opportunity to see what is happening in the Department's facilities. This develops future support for our programs and gives us the opportunity to recruit new participants.

 

EXHIBIT
The Spring Art Show will be on exhibit from Monday, May 12, 2008 through Tuesday, May 20, 2008 in the Center Court of the Gallery at Market East, 9th and Market Streets.

 

AWARDS PRESENTATION
The Awards Ceremony and Reception will take place at the Center Court of the Gallery on Wednesday, May 14 at 7:00 p.m.

 

SELECTION OF EXHIBIT ITEMS
District Managers and District Art Chairpersons are responsible for arranging for the selection of entries from their districts. Work may be chosen from a District Level Art Show or by interaction between facilities which wish to participate, and the District Art Chairperson. Each district should be sure that the work for the show represents the best results of the various arts and crafts programs in the district.

 

Work accepted by the Chairperson should be complete: finished, sturdily constructed, clean, neat and properly tagged. Do not accept work previously exhibited in former Spring Art Shows. Do not accept work done in school programs. Work must have been done in a Recreation Department facility, not at home. Do not accept anything done prior to the summer of 2007.

 

DISTRICT LIMITS
Districts are limited to fourteen pieces of flatwork and eighteen pieces of three-dimensional work per district.


The Older Adult Centers, together, have the same limitations. The Special Population programs have the same limitations. Work from the After-School Program must be entered through your District Chairperson.

 

DISPLAY LIMITATIONS

  1. Flatwork cannot be wider than thirty inches, and must be properly mounted.
  2. Canvasses must be stripped or taped. Canvas board edges must be blacked or stained or color must wrap-around for exhibit.
  3. No Picture Frames can be accepted. Please remove frames before submitting work.
  4. Unframed and/or stripped canvasses must be less than 1 3/4" thick.
  5. Three-dimensional pieces must be under sixteen inches wide and twenty inches high.
  6. These limitations are for our tamper-proof exhibit cases and must be adhered to. There can be no exceptions.

TAGS & PREPARATION

  1. All work must be correctly tagged. Untagged and incorrectly tagged work will be rejected. Official entry tags are available from your District Art Chairperson. Make sure that each piece is tagged and the participant's name is spelled correctly. Fill in the exact age for participants less than eighteen years of age. Work with the participant's age not filled in, will automatically be out of the competition, because the judges would have no criteria for comparison. The name and facility must be marked on the back or bottom of each piece, in case the tag comes off.
  2. All canvases must be stripped or taped. Stripping can be stained, painted or gilded.
  3. Canvasboard edges must be either blacked or paint should overlap all four edges completely.
  4. Do not submit work made from plasticine (modeling clay). It would melt while on display.
  5. Do not submit work that is excessively fragile or extremely heavy.
  6. All ceramic pieces must be finished on the bottom and sit level.
  7. Use clear Scotch Tape to attach lids to ceramic pieces.
  8. All flatwork must be mounted.  Districts having a District Art Show will check with their District Chairperson for the due date for their work. Districts not having a District Art Show should have their work to their District Chairperson by Friday, May 11th. Make sure to clip or tape an entry tag on the back or the bottom of all work. Make sure the tag is firmly attached.
  9. Work not approved by the District Chairperson will not be accepted.
  10. If the participant is not interested in selling the piece, please be sure that the NFS (Not For Sale) box is checked on the entry tag.
  11. Follow the directions for the official entry tag. Make sure to fill out the Visual Arts and Judges Record Sheet. Each facility is to fill out a Record Sheet for the pieces chosen at their site. They should make a copy for their own records.

This is our 23rd year at the Gallery at Market East. At this location, thousands of Philadelphians see our work. Therefore, the pieces submitted to the exhibition should be the best that your facility and district have to show. Remember, as a teacher, the work of your students reflects not only their talent, but yours also. All work must be of finished quality. This exposure helps to promote the Department and the programs at your facility.

 

AGE CLASSIFICATIONS
Preschool, 6-10, 11-13, 14-17, Adult, Senior Citizen, Special Population.
Judges take the exact age of the participant into consideration. Therefore it is very important to have the work tagged properly. Adult pieces should be tagged A, or if the participant is a Senior Citizen, S.C. Special Population pieces should be marked S.P. Work with no age filled in will not be accepted.

 

COLLECTION OF EXHIBIT ITEMS
All district entries must be at Holmesburg Recreation Center, Rhawn and Ditman Streets, on Wednesday, May 17, 2008 between 2 PM and 4 PM. Artwork not at Holmesburg on time is ineligible. The means of delivery should be worked out by the District Manager and the District Art Chairperson, working together.

 

MATTING AND HANGING OF THE SHOW
The hanging of the show will be at Holmesburg R.C. on Thursday, May 8, from 1 p.m. to 5 p.m. If the District Chairperson cannot assist at the hanging of the show, an ALTERNATE MUST BE ASSIGNED. The more help we have, the less time it will take!

 

Visual Arts Show JUDGING
The committee will choose fifty entries for Merit Trophies. In addition, they will choose six entries for the Best in Show Awards: Adult and Youth in Two Dimensional, Three Dimensional and Craft. Judging will take place on Friday afternoon, May 9, 2008, at 1:00 p.m. at Holmesburg R.C. The judging is closed to participants. Districts should be sure to have coverage at the judging.

 

Spring Art Show Winner

COVERAGE OF THE SHOW
A representative from the Department must be on hand during all hours that the gallery is open. The representative will answer questions from the public about the department's programs and will also watch over the safety of the exhibit.

 

AD BOOK/PROGRAM
This will be the tenth year for the Spring Art Show Program/Ad Book. It will include ads, winners' names, participating facilities and pertinent Visual Arts program information. These Ad Books will be at the information table throughout the show for distribution to the public and they will be handed out at the Awards Presentation.

 

 

 

AWARDS PRESENTATION & RECEPTION
The Awards Presentation and Reception will take place at the Gallery's Center Court on May 14 2008 at 7:00 p.m. Light refreshments, provided by the Gallery will be served. Each district will make arrangements to bring their participants (who have work in the show) to the Awards Presentation. Leaders, Visual Arts Chairpersons, District Managers, Advisory Councils and all district resources are asked to cooperate in this effort to have participants and all winners present at the ceremony. Fifty winning Merit Trophies and six Best in Show Awards will be presented.

Invitations will be distributed at the Show Hanging.

 

DISTRICT AWARDS
District Art Chairpersons will receive a blank Certificate of Achievement for each of their District's participants. These awards will not be presented at the Awards Presentation at the Gallery. District Art Chairpersons will be responsible for filling out and presenting these certificates to their exhibitors through the participating facilities.

 

RETURN OF EXHIBIT ITEMS
All District Art Chairpersons are to be present at 6:00 p.m. on Tuesday, May 20th to assist with the dismantling of the flatwork panels at the Gallery at Market East when they may remove their work directly from the Gallery. If the Chairperson cannot be on hand, please arrange for an alternate from the District to accept this responsibility and fulfill it.

 

Visual Arts Committee

 

2004 Award Winners