RECREATION DEPARTMENT MANUALS AND REGULATIONS

EMPLOYEE ORIENTATION MANUAL

Administrative Leave Days ("AL" Days)

On July 1 of each year, all full-time employees are given four administrative leave days, which can be used for any purpose at any reasonable time.  AL days must be used in whole days only, and like all leave time off, must be approved.

New employees are not permitted to use AL days until they complete their six-month probationary period and obtain permanent civil service status. AL days cannot be rolled over and must be used by June 30 of each year. Employees will not be compensated for any unused AL time at the time of their retirement or separation.

Compensatory (Comp) Time

Compensatory time may be earned by employees assigned to Non-Represented classes or District Council 47 classes when the employee works during hours other than his regular working hours or works in excess of 8 hours/day or 40 hours/week.

Compensatory time may be accumulated up to 120 hours and can be used with approval after it is earned. Compensatory time may be used in ? hour units.

Sick Leave

Sick leave is a benefit that the City provides to its employees to protect them from loss of wages due to injury or illness. New employees earn sick leave beginning on the first day of your employment with the City. However, employees are not permitted to use paid sick leave during the first three months of employment.

Employees hired prior to 10/1/92 earn 20 days annually; employees hired after 10/1/92   earn 15 days annually.  Employees may accumulate up to a maximum of 200 sick days. At retirement, employees are paid for 30% of all unused sick leave at their final rate pay.

DC 47 and Non-Represented employees may use up to five days of family sick leave to care for a dependent relative who lives in the employee's home and who is sick and/or disabled.

DC 33 and DC 47 employees may convert two days of sick leave for one day of vacation leave up to a maximum of ten vacation days each year. Conversion requests must be processed between January 1 and March 31 of each year. Employees must maintain a balance of eighty accrued sick days after any conversion.

Non-shift employees must report a sick leave absence no later than one hour after the scheduled start of work. Shift employees must report a sick leave absence at least one hour before the start of the shift.  Medical certificates are required for all sick leave absences longer than two consecutive workdays.

The HR Office will provide a full text of the various provisions of the Citywide sick leave policy, including the rules governing sick leave abuse, to each employee.

Family Medical Leave

Employees who have worked at least 1250 hours in the preceding year, 12-month period, are eligible for coverage under the Federal Family Medical Leave Act. An employee may use up to 12 weeks of leave each year for a serious medical condition for the employee or an immediate family member. Sick leave can only be used for the employee's illness.

Coverage begins on the first day of an extended illness of more than three consecutive work days.  (See Family Medical Leave Act booklet for specific eligibility details.)

Military Leave

City employees who are members of the Armed Forces Reserve or National Guard are entitled to a maximum of 15 days paid military leave for active duty training or annual encampment. To request military leave, an employee must present a copy of his or her official orders to their supervisor prior to training. The employee will also need a certificate verifying attendance upon returning to work.

City employees are also entitled to unpaid military leave of absence when called to active duty by the Armed Forces. Upon request, an employee will be reinstated to his or her City position within 90 days after discharge from active duty.

Jury Duty

City employees who receive a summons to serve on jury duty are paid their full salary for the time they serve. Employees must waive or remit their jury fee to the City. Contact the Human Resources Office for information on how to waive the jury fee.

Funeral Leave

City employees who experience a death in the family are granted paid bereavement leave. If there is a death in your immediate family, you may be granted up to four full days paid leave. The definition of "immediate family" varies according to an employee's union representation: D.C. 33: spouse, parents, grandparents, children, grandchildren, brother, sister, father-in-law and mother-in-law. D.C. 47 or Non-represented Employees: spouse, spousal equivalent, parents, grandparents, children, grandchildren, brother, sister, father-in-law, and mother-in-law.

For the death of any other family member, an employee may be granted one day of funeral leave, provided that he attends the funeral service. Certification of attendance is required. The Funeral Director can provide the certification.

Maternity Leave

Expectant mothers who are unable to work prior to delivery are entitled to use accumulated sick leave with proper medical certification. A doctor's note is needed to verify an employee's inability to work.

After childbirth, an employee is entitled to use up to four weeks of earned sick leave. Sick leave may be granted after that period if it is accompanied with a statement from the employee's treating physician detailing her inability to perform her duties. Maternity leave may be taken up to six months with pay by using accumulated vacation and other earned leave time or the employee may use time off without pay.

Medical Leave

Employees who have exhausted all earned sick leave may be granted an unpaid medical leave of absence for up to six months upon written request. Requests must state the duration of the leave, the reason(s) for the leave request, and be accompanied by medical documentation.
Requests are subject to the approval of the Appointing Authority.

Personal Leave

Employees may be granted an unpaid leave of absence for up to six months upon written request.  Requests are subject to the approval of the appointing authority.

Parental Leave

Employees may be granted an unpaid parental leave of absence up to six months as the primary care parent for a natural or adopted child. A natural father is also entitled to a six-month unpaid parental leave when he is the primary care parent. DC 47 employees may return to work in a part-time status following a maternal/parental leave.

Education Leave

Employees who have ten years of continuous service have the right to be granted an unpaid educational leave of absence for up to one year.

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Index of Employee Orientation Manual