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City of Philadelphia

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Contact Us

Procurement Department
Customer Service Unit
Municipal Services Building
Room 170
1401 John F. Kennedy Blvd
Philadelphia, PA 19102-1685

Phone: 215-686-4720
Fax: 215-686-4716

bid.info@phila.gov

BEWARE PHISHING MESSAGE
Nov 30, 2017
It has come to our attention that some vendors may have received a message from bid.info@philla.org regarding a bid amendment. The City of Philadelphia (City) did not send this message. In the message is a link that starts “http://bit.ly...” and brings you to a site not affiliated with the City. We suggest that you exercise caution when entering your personal information into any system.

The City considers this email message a phishing scam. A phishing attack occurs when a fraudster tries to trick you into sharing personal information online. The scam attempts to lure vendors into taking certain actions, including visiting a fraudulent website to input personal information and/or to download malicious programs. Other messages request that the vendor remit payments and provide remittance information within the body of the message in the form of a routing and account number. If you clicked on the link and entered your email address and password, it highly recommended that you change that information on any website for which you currently use that same login information.

Please note: The City does not send bid amendments from our bid.info@philla.org email address. Further, the City Procurement Department does not use or link to any web addresses starting with “http://bit.ly...”.

If you have any questions regarding any email sent by any phila.gov email, please contact our customer service desk at 215-686-4720. Click here for more details.  
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City of Philadelphia Procurement Department Contract Log - November 2017
Nov 07, 2017
The City of Philadelphia Procurement Department Contract Log includes:
  • Departmental contracts with remaining renewals
  • Departmental contracts expiring within 12 months
  • Cooperative Contracts 
  • Citywide contracts with remaining renewals 
  • Citywide contracts expiring within 12 months 
For more information regarding these contracts, contact Procurement Customer Service by email at bid.info@phila.gov or by telephone at (215) 686-4720 or (215) 686-4755.

For more details, click here.  






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Philadelphia's Procurement Overhaul Includes Reverse Bidding, Open Data Practices
Aug 02, 2017
As recently as last year, Philadelphia required any vendors interested in working with the city to submit bids by physically bringing in a box with three paper copies. When it came to sealing subsequent contracts, the vendors could do so online, but the final nine internal steps were all paper-based.

Simply put, Philadelphia had procurement problems and the city knew it. Officials in the procurement department knew they had an aging, outdated system that was making it difficult for vendors to compete for city work, for the city to get the best available quality and prices, and for public servants to process the necessary bids and contracts. And so Philadelphia got to work creating and installing upgrades to nearly every facet of its procurement procedures.

Read the entire article, click here.
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City of Philadelphia Procurement Department Contract Log - July 2017
Jul 27, 2017
The City of Philadelphia Procurement Department Contract Log includes:
  • Departmental contracts with remaining renewals
  • Departmental contracts expiring within 12 months
  • Citywide contracts with remaining renewals 
  • Citywide contracts expiring within 12 months 
For more information regarding these contracts, contact Procurement Customer Service by email at bid.info@phila.gov or by telephone at (215) 686-4720 or (215) 686-4755.

For more details, click here
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The Greater Philadelphia Hispanic Chamber of Commerce presents Closing the Gap: A Business Diversity Conference
Jul 27, 2017
On August 1, 2017, join leaders from the region’s most prominent companies and those in the know about trending topics across 3 critical areas of business: marketing, human resources and supply chain.

This event promises to deliver information you can use to advance your company’s goals, create tangible paths for comprehensive and strategic growth and connect your company to the Latino business community in Philadelphia.

For additional details, click here. To RSVP, click here.


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Best Value: Here's what you need to know to participate!
Jun 19, 2017
This letter is to inform vendors and contractors interested in best value opportunities with the City of Philadelphia’s Procurement Department of an important disclosure requirement pertaining to campaign contributions.

On May 16th, Philadelphia voters approved a ballot measure that amends the City’s Home Rule Charter to allow for the awarding of certain contracts based on best value criteria. Our lowest responsible bidder structure will continue to be used for most of the opportunities in our office. While you may be familiar with the lowest responsible bidder requirements that are governed by Section 8-200 of the Home Rule Charter, best value contracts are subject to the requirements found in Chapter 17-1400 of the Philadelphia Code. If you currently respond to Request for Proposals via eContract Philly with the City, you may be familiar with these requirements. Best value opportunities will follow the same disclosure conditions as RFPs.  

To view Best Value Regulations, click here.

To learn more, click here.
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Modest savings for Phila. contracts as city aims to attract more bidders
Jun 12, 2017
Putting outreach and modernization efforts at the forefront of the Chief Administrative Office's overhaul of Philadelphia's procurement process was front-and-center at Temple University Thursday, where more than 130 vendors for public works projects got a chance to better understand how they can win contracts with the city. Read more, click here.
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City of Philadelphia Annual Bid Security Program for FY2018 - July 1, 2017 to June 30, 2018
Jun 12, 2017
The City of Philadelphia announces the City’s Annual Bid Security Program for Fiscal Year 2018. The Annual Bid Security Program continues to have a reduced non-refundable fee of $100.00 and covers the time period from July 1, 2017 to June 30, 2018. Coverage begins from the date of enrollment and payment until June 30, 2018. In order to be an eligible SS&E bidder, all bidders must be enrolled in the City’s Annual Bid Security Program. All bidders must complete the registration form and pay the Annual Bid Security Program non-refundable fee of $100.00.  To complete the application, click here
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Best Value - Vote "Yes" on May 16
Apr 28, 2017
A question will appear on the ballot for the May 16, 2017, municipal primary election, asking voters to vote on a change to the Philadelphia Home Rule Charter that would amend the lowest responsible bidder provision and incorporate Best Value criteria. The City’s procurement rules around lowest responsible bidder haven’t been updated since the City’s Charter was adopted in 1951. On the May ballot, the following question is to be answered “yes” or “no” by voters:

Shall The Philadelphia Home Rule Charter be amended to allow for the award of certain contracts based on best value to the City?  Read more, click here.
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City of Philadelphia Procurement Department Contract Log - April 2017
Apr 21, 2017
The City of Philadelphia Procurement Department Contract Log includes:
  • Departmental contracts with remaining renewals
  • Departmental contracts expiring within 12 months
  • Citywide contracts with remaining renewals 
  • Citywide contracts expiring within 12 months 
For more information regarding these contracts, contact Procurement Customer Service by email at bid.info@phila.gov or by telephone at (215) 686-4720 or (215) 686-4755.

For more details, click here.
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BEWARE OF PHISHING MESSAGE – RE: Bid Amendment Notification – Bid #...
Apr 19, 2017
It has come to our attention that some vendors may have received a message from bid.info@phila.gov regarding a bid amendment. The City of Philadelphia (City) did not send this message. In the message is a link that starts “http://bit.ly...” and brings you to a site not affiliated with the City. We suggest that you exercise caution when entering your personal information into any system.

The City considers this email message a phishing scam. For more details, click here
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Procurement Electronic Payments Accepted Now
Mar 16, 2017
Electronic Payments are now available for:

Bid Processing Fee
Annual Bid Security Fee
Performance Security Fee
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Equal Employment Opportunity Plan ("EEOP") Report
Feb 22, 2017
The purpose of the EEOP is to make sure that recipients of financial assistance from the Justice Department are providing equal employment opportunities to men and women regardless of sex, race, or national origin. The City of Philadelphia EEOP Report and The Philadelphia District Attorney's EEOP Report.  
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Updates to Procurement Local Business Entity Legislation
Feb 22, 2017
Amending Chapter 17-100 of The Philadelphia Code, entitled “Procurement Contracts,” by further providing with respect to the Local Bidding Preference, including but not limited to provisions concerning penalties, requirements necessary for certification and re-certification, and further providing for the relationship between prime contractors and subcontractors, all under certain terms and conditions. Bill No. 160709-A 

For updated Local Business Entity Regulations, click here.  
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City bidding process goes electronic, sets sights on more minority- & women-owned businesses
Sep 13, 2016
Philadelphia has spent nearly $700,000 to to make doing business with the city more efficient. It's dropping its antiquated paper procedures for an electronic system, and adding processes that the city's new Chief Administrative Officer says will make it easier for small, minority- and women-owned businesses to get a shot at the $3 billion the city spends on goods and services each year.  Read more, click here.
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City Hall goes digital: New contract system kills paper, saves cash
Sep 13, 2016

There are rooms in City Hall stacked top to bottom with vendor bids and contracts, dusty boxes of files rising from the floor to the ceiling. In a few years, many of those rooms will be empty — the data will live in the cloud. Read more, click here.

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Philadelphia is going paperless with its contracting services
Sep 13, 2016
In an effort to modernize and streamline government, city officials will begin accepting bids and proposals for city contracts electronically this fall. The move will free the procurement department of hundreds of boxes of paper bids from businesses seeking city contracts. It will also, city officials hope, make it more inviting for businesses to bid on city work. Read more, click here.
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Vendor Registration
Jul 25, 2016
Vendor Registration in PHLContracts Now Available! Go to www.PHLContracts.phila.gov
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Water Department Public Works Contractor Workshop – March 22, 11:00 am
Mar 01, 2016
The Philadelphia Water (PWD) is hosting its Contractor Seminar Series on Tuesday, March 22nd at Venice Island Performing Arts Center in Manayunk from 11:00 AM to 1:00 PM. Call Procurement Customer Service for more information.
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Supplier Network Workshop – March 18, 8 AM
Mar 01, 2016

The City of Philadelphia is presenting at the Chamber of Commerce on Doing Business with the City as part of their Supplier Network Workshop.  Come join us on Wednesday, March 18th from 8 AM to 10 AM.  Find more information here.

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