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City Treasurer, Office of the

[Record Group 95]

Administrative Officer / Check Disbursement Records
,
Records of all payment problems and their resolution. Includes canceled checks, stop payments and replacement check files, replacement and updated check registers.
Location: In office of record
Administrative Officer / Deceased Employee Pay Files
,
Records of final disbursement of deceased employees' payroll checks.
Location: In office of record
Administrative Officer / Bank Signature Cards and Resolutions
,
Used to record the present signatures on city bank accounts.
Location: In office of record
Administrative Officer / Check Registers
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Payroll, pensions, general disbursements, foster parent, registration and election check registers; payroll and pension direct deposit registers.
Location: In office of record
Disbursements / Pension Withdrawal Checks and Registers
,
Proof of payment to employees leaving the service of the City of Philadelphia and opting to withdraw their pension fund contributions.
Location: In office of record
Disbursements / Cancelled Checks
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Canceled checks from the transfer of funds from one account to another, including disbursement, payroll, levy, election, and miscellaneous canceled checks.
Location: In office of record
Accounting & Reporting / Encumbered Fund Disbursement Requests
,
Records of capital funds drawn from the Pennsylvania Intergovernmental Cooperation Authority (PICA) bond proceeds includes all authorization sign-offs required by law.
Location: In office of record
Accounting & Reporting / Investment Purchase and Sale Records
,
Records of investments purchased and sold by City Treasurer's office staff.
Location: In office of record
Accounting & Reporting / Tax Returns
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Copies of federal, state, and city payroll tax forms retained by the city in case of a dispute or discrepancy.
Location: In office of record
Accounting & Reporting / Payroll and Pension Recapitulation Sheets
,
Contains weekly payroll and monthly pension forms which direct the City Treasurer to pay out payroll and pension funds to disbursement accounts for earnings of checks and direct deposit and payroll and pension deduction amounts to deduction recipients, unions, charities, etc.
Location: In office of record
Accounting & Reporting / U.S. Savings Bond Records
,
Bi-weekly report sent to Pittsburgh Federal Reserve Bank to record the purchase of U.S. Savings bonds by city employees through payroll deduction.
Location: In office of record
Accounting & Reporting / Account Reconciliations
,
Bank account reconciliation records including: debit and credit memoranda, reconciliation folders, paid item listings, reconciliation adjustment folders, pension check reconciliation transmittals, and bank statements.
Location: In office of record
Accounting & Reporting / Financial Accounting System Report
,
Reports of FAMIS (Financial Accounting Management Information System) data used in the reconciliation process to confirm the recording of all Treasurer's Office transactions affecting bank documents.
Location: In office of record
Cash Investment Management / Investment Reports
,
Monthly records of investment purchase and sale transactions as recorded by the investment managers and bank trustees.
Location: In office of record
Fiscal Planning & Analysis / Monthly Bank Collateral Reports
,
Record of demand deposit and certificate of deposit collateral pledged by depositary banks to the federal reserve bank in the account of the City of Philadelphia in accordance with Act 72 of 1971.
Location: In office of record
Fiscal Planning & Analysis / Unclaimed Monies Transfer Records
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Transmittal lists; validation receipts; copies of follow up letters used to record outstanding checks transferred to the unclaimed monies fund and escheated to the Commonwealth of Pennsylvania.
Location: In office of record
Fiscal Planning & Analysis / Bank Deposit Files
,
Consolidated summary of deposits, bank deposit slips, cash transfer authorizations, validation receipts, wire transfer records and confirmations.
Location: In office of record
Public Finance / Financing Transaction Files
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These records are maintained to keep track of bonds and other means of financing city projects.
Location: In office of record
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Last updated on March 25, 1996