Philadelphia Information Locator Service
Current Record Series

Emergency Shelter and Services, Office of

[Record Group 60-22]

Contracts / RFP Responses
,
Vendor responses to requests for proposals for professional services which are reviewed by the agency director and a committee prior to award of a contract. File contains the RFP, all responses, award letter, and related correspondence.
Location: In office of record
Contracts / Audit Report Files
,
Audits of contracting agencies providing services to OES clients. File includes city audit report, independent audit report, and related correspondence.
Location: In office of record
Fiscal / Client Bank Accounts
,
Checking and savings accounts set up by the city for shelter clients, who keep 75% of DPA or SSI income. File includes request for payment forms, bank statements, canceled checks, money order receipt forms, and related correspondence.
Location: In office of record
Fiscal / Philadelphia Emergency Relocation Accounts
,
Accounts set up by the city to pay for one month's rent and moving costs in emergencies (such as fire, unfit housing, domestic abuse) if there is no insurance coverage. File includes claim for relocation payment form, canceled checks, and bank statements.
Location: In office of record
Fiscal / Homeless Prevention Files
,
Accounts set up for wards of the city, in which OES pays for permanent shelter for former homeless clients or those referred from social security or DPA included in the file are copies of checks received by clients, savings and checking account receipts, and ledger account documentation.
Location: In office of record
Support Services / Food Program Files
,
Inventory forms designating different categories of food items and the amounts each shelter receives, as well as order logs letting vendors know how much to order each month (based on the number of people residing at shelters daily).
Location: In office of record
Support Services / Soup Kitchen Files
,
Listing of all soup kitchens in Philadelphia that provide free meals on a walk-in basis. File includes location, a contact name, tax exemption letter from the IRS, number of meals and people served per day, and related correspondence.
Location: In office of record
Systems / Client/Provider Information Systems
,
Database of client information, including demographics and medical information, indexed by case number and social security number, as well as a separate database on contracted shelter providers.
Location: In office of record
Director / Shelter Contract Lawsuits
,
Lawsuits resulting from injuries or incidents while a client is at a shelter site. File includes a copy of the incident report, related correspondence and documentation to the Law Department, and disposition results.
Location: In office of record
Relocation Prevention / Client Summary Log
,
A list of clients residing in imminently dangerous buildings, including the client's name, building address, and summary of the problem.
Location: In office of record
Relocation Prevention / Philadelphia Housing Authority Transmittals
,
Copies of transmittals of applications for clients, verifying that the application was sent and received from the Philadelphia Housing Authority.
Location: In office of record
Intake / Outreach Statistics
,
Data giving the number of people entering and leaving shelters each day, the number of clients with drug and alcohol or mental problems placed, the daily placement locations and other pertinent information that helps OES keep track of clients placed and is compiled in a report.
Location: In office of record
Intake / Shelter Census Files
,
A list of all funded shelters and how many people are living at each daily, broken down by singles and families, males and females.
Location: In office of record

Links to related information...
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Last updated on May 9, 1996