Philadelphia Information Locator Service
Archival Record Series

City Treasurer, Office of the

[Record Group 95]

95.1 Annual Reports
1938, 1943, 1944, 1953-1967
18 volumes, index
For other Annual Reports between 1858-1938, see Office of the Mayor, Annual Reports.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.2 General Ledger
1800-1900; missing 1802-1808, 1859-1861, 1889-1897
17 volumes, index
The majority of the entries contain annual balanced statements of all City accounts
See Record Series 120.1 for randomlyentered reports of the member serving as Treasurer in those years, and County Treasurer Accounts 1777-1790 in Pennsylvania Archives, Third Series, Vll, 313-183 for entrees for that period in which that officer served also as City Treasurer.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.3 General Balances
1855-1856
1 volume, no index
Parallel lists of assets and expenditures balanced annually; for each entry is listed date, amount, source, or department's account on which paid; also listed are individual expenditure accounts, all departments.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.4 Cash Accounts
1802-1893; missing October 1804-July 1807, 1816-1819, 1880-1885, 1888, July-December 1891
23 volumes, no index
Journal listings of receipts and expenditures balanced monthly; each entry lists date, amount, to whom paid or from whom received, on what account; periodic examination notices, with examiners' signatures.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.5 Day Book
1800, 1816-1829, 1854
3 volumes, no index
Journal entries of receipts and expenditures listing, for each, date, amount, to whom paid or from whom received, on what account; vol. 1800 adds arrears of tax collectors 1799, and schedule of rentals of city property 1800; vol. 1816-1829 entries confined chiefly to loans, water rents and taxes; vol. 1854 adds many accounts of departments of City government and those of the treasurers of the districts, boroughs and townships consolidated with the City.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.6 Quarterly Statements of Accounts Submitted to City Councils
1809 (2nd Quarter) - 1813 (3rd Quarter)
3 volumes, 1 cu.ft.,
Statements as required by Ordinance of April 14, 1797 of all accounts, loan funds, appropriation schedules, taxes, water and property rents, the Corporate Estate, bills due and receivable, legacies, etc.; also of many specialized or ephemeral matters (e.g., fund for relieving yellow fever victims; notes of abuses investigated at Alms House.)
The loose copies of the quarterly statements are gifts of Mr. Earle E. Moore.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.7 "Accounts Summary"
1802-1806
1 volume, no index
Statements of many and varied accounts arranged with little system although each quite detailed; much of first third of volume deals with statements of affairs on assumption of office by George Baker in 1802 (e.g., arrearages, bills due, appropriation schedules, tax accounts, some dating to 1794.)
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.8 Papers
1799-1811
1 cu.ft., no index
The papers include tax collectors' bonds, statements of their accounts, correspondence concerning them; many of these prepared for City Solicitor.
The papers are gifts of Mr. Earle E. Moore.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.9 Receiving Teller's Settlements
1886
1 volume, no index
Daily statements of receiving teller's receipts, analyzed by amounts and reasons for payment, balanced against totals only of paying teller's settlement.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.10 Receipt Notices
1838-1876; missing February 1870 - June 1876
12 volumes, no index
Copies of receipts given by Treasurer for moneys received list date, amount, person from whom received, his signature, Treasurer's signature, and (often) reason for payment.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.11 Departmental Receipts Ledger
1886-1888
2 volumes, no index
Individual accounts for City departments listing dates and amounts of fees and taxes received by each; totaled monthly.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.12 Departmental Receipts Journal
1854-1857
1 volume, no index
Journal entries of returns to Treasurer of moneys received by City departments; each lists date, department and/or officer, amount received, on what account; totals.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.13 Receipts, Taxes and Water Rents
1806-1854; missing: September 1833-March 1843
6 volumes, no index
Entries list date, amount, person from whom received, his signature, account on which paid.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.14 Reports to City Controller of Fees Received for Issuance of State Licenses
1887-1888
1 volume, no index
Monthly returns list dates and amounts received, types of licenses issued (e.g., mercantile, peddler, hotel auctioneer), totals; each bears Treasurer's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.15 Receipts Journal, Rentals of City Property
1806-1829; missing 1815-1818
3 volumes, no index
Entries list date, amount received, tenant's name, property on which rental paid, and (often) signatures of Treasurer and renter.
See also Appropriation Ledger for summaries of rentals received 1817-1824.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.16 Rentals Ledger, City Property
1858-1890; missing 1865-1867
3 volumes, index
Accounts of individual tenants, headed with name and property rented, list dates and rentals due balanced against similar lists of payments received by Treasurer; also included are a few similar accounts for properties of which the City was tenant.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.17 Cash Book, Children at Norristown State Hospital
1929-1939
1 volume, no index
Monthly statements of receipts by City for support of children at hospital; each entry lists child's name, person responsible for his support, payments and dates made, monthly totals.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.18 Receipts, Check Stubs
1792 - 1835
24 volumes, no index
Records of payments made by Treasurer list, in various forms, dates, amounts, order number or reason for payment, and (often) payee's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.19 Account with Bank of Pennsylvania
1815-1816
1 volume, no index
Entries list dates and amounts of deposits made by Treasurer and similar lists of payments made on his order; balanced December annually.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.20 Daily Balances in City Depositories
1892-1895
1 volume, no index
Daily listings of amounts of City funds in some thirty banks, daily interest accruals thereon, totals.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.21 Appropriation Ledger
1812-1824
1 volume, no index
Accounts headed with dates of appropriation ordinances list expenditures by appropriation item number only; entries under each list date, amount, to whom paid; also included are detailed summaries of rentals received by City 1817-1824.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.22 Appropriation Journal
1845-1876
3 volumes, no index
Entries list annual departmental appropriation (minus previous year's unexpended balance) followed by journal listing of expenditures showing date and amount of each; also included are some entries listing departments' income (e.g., fines, fees) returned to Treasurer.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.23 Cash Payments Journal
1854
3 volumes, no index
Daily listing of warrants paid; entries under each show date, amount, to whom paid, fund from which paid (but no appropriation item or number); monthly totals and annual recapitulations.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.24 Expenditures, Public Property
1839-1853
1 volume, index
Accounts for public squares, markets, wharves, buildings, bridges, contain journal listings of dates, amounts and to whom paid, materials or services purchased.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.25 Expenditures, City Stables
1834
1 volume, no index
Accounts for horses, provender, harness, carts, superintendent's expenses for each district stable contain entries listing dates and amounts of expenditures only.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.26 Loan Accounts Ledger
1842-1854
2 volumes, index in vol. 1850-1853 only
Accounts headed with loantakers names list dates and amounts of particular loans taken and redeemed; vol. 1850-1853 adds accounts of loans headed with loan number and title, date and purpose of creation, dates of share distribution, names of takers and amounts.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.27 Loan Interest Accounts
1847-1854
1 volume, no index
Loan holders accounts list name of holder, date and amount and certificate numbers of loan taken, amounts of interest due.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.28 Stock Ledger
1849-1866; missing 1854-1864
2 volumes, no index
Accounts headed with names of stock holders or their agents or guardians list debit and credit entries (each containing date and amount) balanced against each other.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.29 Water Works Loan Interest Payments Order Stubs
1800-1805
1 volume, no index
Stubs list number, date, amount and to whom paid, recipient's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.30 Loan Interest Payments Order Stubs
1819-1822
1 volume, no index
Stubs list date, amount and to whom paid, loan upon which interest paid, notes indicating posting to cash book.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.31 Loan Interest Payments Journal
1858
1 volume, no index
Entries list name of stockholder, loan and amount held, amount of interest due upon it, state tax upon it, date interest paid, recipient's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.32 Loan Certificate Transfer Journal
1801-1834, 1866
4 volumes, no index
Entries for each transfer list date, transferor, his signature, transferee, (often) Treasurer's attesting signature, number of shares transferred (sometimes including certificate numbers), loan concerned; vols. 1813-1834 and 1820-1834 add value received for transfer; vols. 1801-1820, 1813-1834, 1820-1834 chiefly concern water, dam, and Fairmount Works loans.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.33 Loan Certificate Transfer Lists
1871, 1877-1878, 1888
3 volumes, no index
Entries list certificate number and its value, loan concerned, date transferred or canceled; vols. 1871, 1877-1878 add person to whom transferred and date payable; vol. 1888 (6 pp. only) adds person by whom transferred and date of certificate cancellation.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.34 Stubs, Loan Certificate Redemptions
1831 - 1876
4 volumes, no index
Entries list date, loan involved and amount redeemed, amount paid by Treasurer, to whom paid, recipient's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.35 Monthly Distributions, Loans to Sinking Fund
1877-1900; missing January 1883 - September 1887
2 volumes, no index
Under monthly headings, listings of loan titles and amounts of each distributed to Sinking Fund; totals.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.36 Classification of Loans Held by Commissioners of the Sinking Fund.
1914-1946
1 volume, no index
Under headings for each loan (which includes series, amount, due date) are listed monthly amounts held by Commissioners; totals.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.37 Stock Distribution Ledger, Commissioners of the Sinking Fund.
1873-1900
1 volume, index
Under headings for each loan are listed each certificate issued, dates of issue and maturity, its amount, note of its disposition (e.g., "canceled," "to Controller for consolidation") and date.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.38 Ledger of Stock Distribution Through Commissioners of the Sinking Fund.
1850-1900
1 volume, no index
Under headings for individual loans are listed certificate numbers, names of takers, amounts, maturity dates.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.39 Receipts Book, City Legacies and Trusts
1841-1887
3 volumes, no index
Entries list dates of cash receipts, amounts, by whom paid, his signature, account on which payment made.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.40 Cash Accounts, City Legacies and Trusts
1854 - 1895
3 volumes, no index
Under headings for individual trusts and legacies journal listings of cash receipts and disbursals concerning them; entries list date, amount, source or payee; all of Girard trust funds not included; vols. 1854-1870, 1870-1885 balanced monthly; vol. 1854-1870 omits Wills legacy.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.41 Ledger, City Legacies and Trusts
1854-1885
2 volumes, no index
General balance statements only of receipts and expenditures for individual trusts and legacies; of Girard bequests only those for fuel and schools included; vol. 1854-1870 lists annual statements only; vol. 1870-1885 includes quarterly statements.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.42 Cash Accounts, Girard Trust
1854-1878
3 volumes, no index
Lists, balanced monthly, of receipts and expenditures; entries show dates, amounts, source or to whom paid; expenditures entries also include order number.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.43 Receipts, Notices, Girard Trust
1854-1870
1 volume, no index
Journal entries list date, amount and person from whom received, his signature, reason for payment.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.44 Check Stubs, Girard Trust
1852-1856
1 volume, no index
Stubs list check number, date, amount, reason for payment, recipient's signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.45 Stubs, Notices of Bond Payments Due, Franklin Legacy
1812-1829
1 volume, no index
Stubs (of bonds made for loans to artisans, the legacy's purpose) bear date, amount due, person from whom due, notices of payment.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.46 Check Stubs, Franklin and Scott Legacies
1832-1854
1 volume, no index
Stubs bear date, check number, amount, reason for payment, recipient's signature; checks drawn on Bank of Pennsylvania.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.47 Accounts Ledger, Scott Legacy
1830-1870
1 volume, index
Included are general, cash, stock, and interest accounts, and accounts with individual artisans (loans to whom were the legacy's purpose) listing the borrower's name and occupation, amounts borrowed by him balanced against repayments made.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.48 Day Book, Scott Legacy
1829-1869
1 volume, no index
Journal entries of cash transactions list date, amounts paid or received, person to whom paid or from whom received, reason for payment or receipt.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.49 Account Ledger, Wills Hospital Trust
1831-1870
1 volume, index
Accounts include those for cash, interest, real estate, stock, bonds and mortgages, and loans held by trust; entries under each list dates, amounts, source or payee (latter often only "sundries").
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.50 Cash Accounts, Wills Hospital Trust
1831-1870
1 volume, no index
Under account headings similar to those listed in entry immediately above are presented separate journal listings for cash receipts and expenditures, each entry in which presents date, amount, source or payee; accounts balanced monthly.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.51 Stock and Real Estate Acquisitions and Sales, Wills Hospital Trust
1831-1869
1 volume, no index
Detailed journal entries concerning each transaction; all entries include date, description of realty or stock concerned, value; interest receipts also noted.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.52 Receipts Book, Wills Hospital Trust
1831-1854
1 volume, no index
Journal entries list date, amount received, person from whom received and his signature, account on which received.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.53 Check Stubs, Wills Hospital Trust
1832-1854
1 volume, no index
Stubs bear date, amount, reason for payment, person to whom paid and his signature.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.54 Mandamus Ledger
1891-1929; missing 1898-1900, 1909-1910, 1920-1924
11 volumes, no index
Entry for each lists date, plaintiff, amount of and reason for claim, court in which made, costs.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.54a Mandamuses Received
1877-1909, 1937
9 cu.ft., no index
These are the copies of mandamuses issued by the Prothonotary of the Common Pleas Court and the Clerk of Quarter Sessions to the City Treasurer commanding him to pay judgments recovered by plaintiffs in suits against the City. Contents of those 1877-1909 include date and docket number of mandamuses, name and address of plaintiff, amount of judgment, courts costs, cause for claim, certificate of City Solicitor that real property is free of encumbrance, and the sum of charge is correct, and plaintiff's receipt for payment. Those for 1937 are in the form of receipts and include only the name of payee, date, amount of payment, docket number; arranged in chronological order.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.55 Form Letters
1901
1 volume, index
Instructions indicate to whom, at what times, and under which conditions forms to be sent.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.56 Accounts Ledger, Franklin Legacy
1791-1868
1 volume, index
Entries include fund's account with bank and with individual borrowers; latter include artisan-borrower's name, amounts and dates borrowed, amounts and dates repayments due and made; often included are borrower's trade or occupation and his area of residence; periodic notices of examination by City Councils' Committee on Accounts or Committee on Legacies and Trusts, with committee members' signatures.
Location: American Philosophical Society, 105 S. 5th Street
95.57 Journal, Franklin Legacy
1791-1870
1 volume, no index
Daily entries of all receipts and expenditures; include amounts of bank deposits, withdrawals, interest accrual; also dates and amounts expended in form of loans to artisans and dates and amounts of repayments received.
Location: American Philosophical Society, 105 S. 5th Street
95.58 Bond Book, Franklin Legacy
1791-1825
2 volumes, no index
Bonds taken for loans made from legacy funds include names of borrower and two sureties, amount and date borrowed, amount of surety (normally in form of real estate) and its location; borrower's trade or occupation often included; agreed schedule of repayments; signatures of officers authorizing loan and of borrower and sureties; reverse side bears notes of dates and amounts of repayments received, and satisfaction notice when repayment complete, or note of reason payment not made; satisfied forms have corner bearing borrower's and securities' signatures clipped off.
Location: American Philosophical Society, 105 S. 5th Street
95.59 Loan Certificate Agent, Receipt Book
May-August 1838
1 volume, no index
Includes notes of receipt by agent B.M. Hinchman of City Loan certificates from City Treasurer showing dates, value, agent's signature; and notes of sales of those certificates with dates, amounts, values, purchasers' signatures, returns of funds received to City Treasurer.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.60 City Interest Payments
1923-1926
7 volumes, no index
There are two volumes for each year, January and July.
Contents include total amount of City holdings and semi-annual interest paid on 3, 3 1/2, 4, 4 1/2, and 5 per cent city bonds and name of each holder, type of bonds held and amount of interest paid, total interest, list of interest checks of former periods in hand on date of interest payment and list of checks to be called for.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
95.61 City Treasurer, Correspondence and Papers
21 April 1891 - 7 October 1892
2 cu.ft., no index
Correspondence and papers of W. Redwood Wright who was appointed City Treasurer by the Governor on May 25, 1891 in order to complete the term of John Bardsley, who resigned from office and who later pleaded guilty and was sentenced for misappropriating City funds. (Mr. Wright was unable to assume the Office until June 12 when the courts decided a jurisdictional dispute between the Governor and City officials concerning the right to appoint a successor to Mr. Bardsley.) Includes correspondence with officials of the City, State and Federal Governments; Democratic Party officials, employees of the City Treasurer's Office, and the public; copies of ordinances and resolutions of City Council relative to the City Treasurer's Office; copies of appointees' oaths and bonds, check stubs, list of expenses incurred for the State, requests for employment, reports of unpaid delinquents; amounts of loans purchased by the Commissioners of the Sinking Fund, January 1881-July 1891; receipts from the State Treasurer for collection of State license fees, receipts for payment of mercantile taxes; and daily financial statements of the City Treasurer's Office, May 29July 1, 1891. Topics of the correspondence include recommendations for political appointments, ordinances regulating disposition of public funds, the inability of City depositories to pay their liabilities to the City and the financial condition of each City depository, City Solicitor's Opinion concerning the amount of City funds to be deposited with each depository; the meeting of July 2,1891, attended by the Mayor, City Controller, Chairman of City Councils Finance Committee, Mr. Wright and his Chief Clerk, a bank examiner, and the President of the Third National Bank and his counsel, concerning the possible collapse of the Bank if City funds were withdrawn; suits for collection of delinquent mercantile taxes, investigation of the City's mercantile assessors because of charges of official misconduct; and the legal case of the Commonwealth against John Bardsley, the former City Treasurer, and the disposition of City funds during his period in office.
Gift of the Historical Society of Pennsylvania
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104

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Last updated on November 9, 2000