Philadelphia Information Locator Service
Archival Record Series

Guardians of the Poor
Board of Trustees

[Record Group 35-3-1]

35-3-1.1 Minutes
1788-1887
32 volumes, 1 cu.ft., partial index
For similar entries, 1768-1788, see Overseers of the Poor, Minutes.
For similar entries, 1888-1899, see Bureau of Charities, Minutes.

Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.2 Extracts from Minutes
1816-1821
1 volume, no index
Volume includes, in rear, partial index to Examinations of Paupers, and letters sent to counties of which they were resident, c. 1828-1829
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.3 Letter Book
1823-1886; missing: November 1835-March 1839; November 1853-March 1880
9 volumes, index
Copies of correspondence of Board of Guardians, chiefly to authorities of other counties concerning their residents in Philadelphia Alms House;
Volume 1823-1827 adds, in rear, report of Board counsel on Board's powers to improve Alms House.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.4 Rules Adopted by Board
1844, 1851, 1856, 1861, 1868, 1883, 1887
7 volumes, no index
Compilations of regulations in effect as of date of publication.
Volume 1844 also includes laws relating to the relief and employment of the poor.
For rules 1832-1840, see Committee on Alms House, Minutes.
For similar record, 1890, see Department of Charities and Correction, Rules for the Government of the Department.
For similar records, 1902 & 1908, see Bureau of Charities, Rules.

Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.5 Reports to the Guardians of the Poor
1864-1872
2 cu.ft., no index
Includes: Applications and recommendations for positions; resignations; certificates of appointments to positions; ballots and roll call tallies; resolutions; communications from Councils; reports of bindings, House Agent, Storekeeper, emigrant tax, Steward's receipts, support cases, Treasurer, and miscellaneous; Report of the Special Committee to Investigate charges of Guardian Edward Parker, 1870-1871; and Solicitor's statements on support cases, 1872. These detailed reports are generally summarized only in the Minutes of the Board of the Guardians of the Poor.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.6 Bills and Payrolls Passed by Board
1836-1887
12 volumes, no index
Bi-weekly, sometimes monthly, listing of bills approved for payment; each entry includes date bill rendered, creditor, amount, reason, warrant number, and note as to officer or department incurring; also, monthly lists of employees and officers names, positions and salary payments due and approved for payment.
Volume June 1836-January 1837 includes a list of "Invoice Bills of Purchase" for the House of Employment, June 1836-January 1837.
For similar records, 1887-1900, see Bureau of Charities, Bills and Payrolls Approved".
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.7 Miscellaneous Papers
1807-1887
1 cu.ft., no index
Includes: Uncollected Poor Tax for Upper Delaware Ward, 1807-1809; Bonds and Sureties for appointments to the Board of Guardians of the Poor and positions under the Board, 1810-1845; Cancellations of Indentures, 1816, 1826; Treasurer's Accounts & Receipts, 1845-1846; Cancelled loan certificates issued 1834-1835, to mature in 1865, for building Blockley Alms House; Requests to the Board for release and releases from claims, judgements, and defendency from lawsuits, 1850-1855; Releases from Bindings (apprenticeships), 1851-1852; Certifications of election of tax collectors, 1852; Reports of Board of Visitors of the Guardians of the Poor, 1852; cancelled checks, 1854; bills paid, 1857-1859; Certifications of elections as Guardians, 1854, 1860, 1861; communications from City Controller, 1858-1859; proposals to furnish coal, gas, wood, beef & mutton, and contracts for same, 1858-1862; Applications and recommendations for positions, 1859; City Council ordinances and communications, 1858-1859, 1861; contracts for roofing Alms House buildings, 1862; circular letters, 1885, 1887, of the Superintendent of the Alms House concerning furnishing lists of employees, the dress code, hours of employment in the institution, transfers between departments, and requisitions; and an 1887 Storekeeper's weekly schedule for obtaining stores from his unit.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.8 Orderly Book
1835-1848
1 volume, no index
Lists of special committees created by Board of Guardians, their dates, members, and objects, and many notations of matters referred to them and/or actions taken by them; also, lists of applicants for posts of poor tax collectors; resident, attending or outdoor physicians, visitors of the poor.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.9 Annual Report
1854-1865, 1867-1885
31 volumes, index
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.10 Scrapbook
1857-1859
1 volume, no index
Clippings from Public Leger and Transcript of reports of meetings of the Board of Guardiansl includes also, inside front cover, an account of the reorganization of the Board in 1857.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.11 Ship Register
1839-1843
1 volume, no index
"Record of vessels arrived at Philadelphia with passengers"; entry for each lists date of arrival, name, type of vessel, tonnage, master, last port, numbers of adult and minor passengers, total fees collected. These fees an impost used to defray expenses of any arrivals becoming charges on the county.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.12 Ship and Passenger Lists
1859-1867
1 cu.ft., no index
Lists bear date of arrival of vessel, its name, master, port of clearing, tonnage, consignee; entries for passengers show name, sex, age, occupation, country of origin, notations of those who died on passage.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
35-3-1.13 Receipts of Capital Tax on Ship Passenger Arrivals
1839-1875
1 volume, no index
Entries list vessel's name, tonnage, date of arrival, master, owner, consignee, port of clearing, number of passengers and number subject to capital tax, person receiving payment of tax, amount and date paid; remarks.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104

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Last updated on November 9, 2000