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Department of Finance and Accounting

[Record Group 232-4-7]

232-4-7.1 Correspondence and Files
1925-1926
13 folders, no index
Includes miscellaneous material including two folders of correspondence ("Police Protection") focusing on crime and security problems at the exposition, February-December 1926. Also included are reports such as "Why $3,000,000 is Required to Finance the Sesqui-Centennial Exposition in 1926" (brochure); "Departmental Reports on Prospects of Holding Exposition in 1926 and Reasons for Postponing Same to 1927" by Director-in-Chief Baker and others, January 11, 1926; "Report on Construction Work Progress," May 14, 1925; "Report of Exposition Activities" by J. W. Newton, Statistician, November 29, 1926; and "Summary of the Progress of the Sesqui-Centennial by Dates: Reports of Sesqui-Centennial Activities," a typed, approximately 100-page mimeographed chronological summary of the progress of the Sesqui-Centennial from February 3-October 3, 1925. Prepared by an unidentified researcher at an unspecified date, it was compiled from minutes, newspapers, and other sources--possibly Austin or an assistant--and used in writing the Sesqui-Centennial history.

See also the records of the Publicity Department, which contains programs of events prepared by Austin's assistant, George Zimmer, of the Information Bureau.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.


232-4-7.2 Contracts
1925-1926
7 folders, no index
Contains carbon copies of drafts of the Association's contracts with D. C. Collier to serve as Director General, February 2, 1925; John Odell Hauser to act as General Information Manager, 1925; the landscape architectural company, Olmsted Brothers, to prepare and execute preliminary plans and drawings for the general layout of the exposition, June 1925; and others involved in preparing buildings and grounds.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.3 General Orders
17 July 1925 - 13 August 1926
3 folders, partial index
These begin with General Order #1 signed by Ernest T. Trigg, chair of the Executive Committee of the Association, placing Austin in charge of all Sesqui-Centennial association employees with the exception of department heads, and continue through Order #171. Subsequent orders are signed by Austin as finance director or by heads of divisions in the Finance Department and directed to Director-General Asher Baker for approval.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.4 Personnel Records
March 1926 - June 1927
14 folders, no index
Consists of 13 folders of employee files arranged alphabetically by last name of employee, usually concerning job applications, absences, or dismissals, and 1 folder labeled "Personnel--Political" containing correspondence from public officials recommending individuals for employment at the exposition.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.5 Financial Reports
May 1926 - January 1927
16 folders, 2 boxes, no index
Includes summary lists of participation certificate subscribers for the Executive Committee's bond issue project chaired by realtor Albert Greenfield in September-October 1925, which raised $3 million through sales of participation certicates to businesses and individuals, financial reports for March 1-15, March 31, May 15, 26, 29, June 30, July 19, September 15, October 31, and December 31, 1926; lists of accounts and contracts payable, September-November 1926; estimated revenue and expenses, June 15, 1926; weekly reports on sales of exhibit space, June-August 1926, and miscellaneous working papers and trial balance sheets, May-November 1927.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.6 Audit Papers
May 1926-January 1927
66 folders, 1 box,
Consists primarily of audits of concessions operated under contract with the Sesqui-Centennial Exhibition Association, filed by contract number. Also included are audits of gate admissions; special events such as the "Freedom" pageant; stadium events such as "Loyalty's Gift," football and baseball games, and ethnic celebrations such as Swiss Day, Danish American Day, Norway Day, and Czecho-Slovak Day.
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.7 Progress Division
April 1926
1 folder, no index
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
Shelf list is available.
232-4-7.8 Appropriation Ledger
January 1925 - August 1926
1 volume, index
Location: City Archives, 3101 Market Street, Philadelphia, PA 19104
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Last updated on October 28, 1998