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Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan

  7. General Requirements for Applicants

  8. Applications

  9. Examinations

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave:
    20.01, 20.06+

  21. Sick Leave

  22. Leaves of Absence

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


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20. VACATION LEAVE

(20.01 to 20.05999)


20.01 DEFINITIONS.

  • 20.011 - CONTINUOUS SERVICE - All paid City service, between date of appointment and date of separation, shall constitute continuous service when computing vacation leave earned. Periods not exceeding fifteen (15) consecutive working days during which an employee is in an unpaid status for the following reasons shall also be included in computing length of continuous service.

    1. Separation or lay off from the City service immediately prior to reinstatement or reappointment;
    2. Leave of absence without pay; or
    3. Suspension without pay.

    Exceptions: An approved leave of absence without pay, suspension without pay, layoff, or separation based on a service connected disability or a non-service connected disability, for a period exceeding fifteen (15) consecutive working days is not to be included in computing length of continuous service. Service immediately following such a break in continuous service shall be considered a continuation of the service immediately preceding it when computing vacation leave earned.

    In computing the length of service, for purposes of vacation, of a person employed by the City as of May 1, 1954, he shall be credited with all service prior to that date as prescribed by previous ordinances and regulations. Leave of absences without pay shall serve to maintain continuous service toward vacation benefits provided, however, that periods covered by such leaves without pay will not earn credited vacation service.
  • 20.012 - MONTH OF SERVICE OR EMPLOYMENT - means employment in pay status for the majority of days in a calendar month.

20.02 - ELIGIBILITY FOR VACATION LEAVE.

  • 20.021 - FULL-TIME EMPLOYEES.
    Each full-time employee in the Civil Service shall be entitled to earn and accrue vacation leave with pay. (Refer to Section 6.151)
  • 20.022 - PART-TIME EMPLOYEES.
    Part-time employees who are regularly employed and whose normal work week averages or exceeds twenty (20) hours shall earn vacation leave in proportion to their actual time worked, consistent with Section 20.03 of this Regulation. Part-time employees whose normal work week is less than twenty (20) hours shall not be entitled to earn vacation leave. (Refer to Sections 6.1714 and 6.155)
  • 20.023 - REQUISITE EMPLOYMENT PERIOD FOR VACATION LEAVE.
    Vacation leave shall be earned from the commencement of employment but may not be used or paid until an employee shall have completed six (6) months of continuous service.
  • 20.024 - TEMPORARY, SEASONAL AND EMERGENCY EMPLOYEES.
    (Refer to Sections 6.1714 and 6.151)

20.03 - ALLOWANCE.

  • 20.031 - FIVE-DAY WORK WEEK EMPLOYEES.

    1. Employees in Classes Represented by District Council #33 and Employees in the Deputy Sheriff Pay Plan. Vacation leave shall be earned by each such permanent, full time, five (5) day week employee with five (5) full years or less of continuous service at the rate of five-sixths (5/6) working days for each calendar month of service and by each such employee with more than five (5) but less than ten (10) full years of continuous service at the rate of one and a quarter (1_1/4) working days for each calendar month of service, and by each such employee with more than ten (10) but less than twenty (20) full years of continuous service at the rate of one and two-thirds (1_2/3) working days for each calendar month of service and by each such employee with more than twenty (20) full years of continuous service at the rate of two and one-twelfth (2_1/12) working days for each calendar month of service.
    2. Employees in Classes Represented by District Council #47 and Non-Represented Employees in the Executive and Professional Category. Vacation leave shall be earned by each such permanent, full-time, five (5) day week employee with five (5) full years or less of continuous service at the rate of five-sixths (5/6) working days for each calendar month of service, by each such employee with more than five (5) but less than ten (10) full years of continuous service at the rate of one and a quarter (1_1/4) working days for each calendar month of service, and by each such employee with more than ten (10) but less than sixteen (16) full years of continuous service at the rate of one and two-thirds (1_2/3) working days for each calendar month of service, by each such employee with more than sixteen (16) but less than seventeen (17) full years of continuous service at the rate of one and three-quarters (1_3/4) working days for each calendar month of service, by each such employee with more than seventeen (17) but less than eighteen (18) full years continuous service at the rate of one and five-sixths (1_5/6) working days for each calendar month of service, by each such employee with more than eighteen (18) but less than nineteen (19) full years of continuous service at the rate of one and eleventh-twelfths (1_11/12) working days for each calendar month of service, by each such employee with more than nineteen (19) but less than twenty (20) full years of continuous service at the rate of two (2) working days for each calendar month of service, and by each such employee with more than twenty (20) full years of continuous service at the rate of two and one-twelfth (2_1/12) working days for each calendar month of service.
  • 20.032 - FIVE-DAY WORK WEEK FOR UNIFORMED AND INVESTIGATORY EMPLOYEES OF THE POLICE DEPARTMENT AND DISTRICT ATTORNEY'S OFFICE.
    Vacation leave shall be earned by each permanent, full-time, five (5) day week uniformed and investigatory employee in the Police Department and District Attorney's Office with five (5) full years or less of continuous service at the rate of five-sixths (5/6) working days for each calendar month of service and by each such employee with more than five (5) years of service but less than nine (9) years of service at the rate of one (1) working day for each calendar month of service and by each such employee with more than nine (9) but less than fourteen (14) full years of continuous service at the rate of one and five-twelfths (1_5/12) working days for each calendar month of service, and by each such employee with more than fourteen (14) full years of continuous service at the rate of one and five-sixths (1_5/6) working days for each calendar month of service.
  • 20.033 - FIVE AND ONE-QUARTER DAY WORK WEEK UNIFORMED FIRE EMPLOYEES.
    Vacation shall be earned by each permanent full-time five and one-quarter day work week Fire uniformed employee with nine (9) full years or less of continuous service at the rate of one (1) work day for each calendar month of service and by each such employee with more than nine (9) but less than fourteen (14) full years of continuous service at the rate of one and one-half (1_1/2) work days for each calendar month of service, and by each such employee with fourteen (14) or more full years of continuous service at the rate of two (2) work days for each calendar month of service.
  • 20.035 - COMBINATION OF PERMANENT AND OTHER TYPES OF APPOINTMENT.
    Time worked under emergency, temporary or seasonal appointment, when followed immediately by permanent or provisional appointment may, upon the recommendation of the appointing authority and approval of the Director, be included in computing length of continuous service.
  • 20.036 - DUAL AND RELIEF CLASSIFICATIONS.
    An employee working in two or more classes of employment shall have time worked in the two or more classes combined for the purpose of computing credits for vacation leave.
  • 20.037 - OVERTIME OR COMPENSATORY TIME.
    No credit for vacation leave shall be granted for time worked by an employee in excess of his normal work week.
  • 20.038 - VACATION LEAVE EARNED DURING LEAVES WITH PAY AND DISABILITY.
    Vacation leave shall continue to accrue during leaves of absence with pay and during the time an employee is on authorized sick and vacation leave.
  • 20.039 - LEAVE NOT EARNED BY EMPLOYEES IN NON-PAY STATUS.
    Vacation leave shall not be earned by an employee during a leave of absence without pay, a suspension without pay, or when the employee is otherwise not in pay status, should such period without pay exceed the majority of days in a month or fifteen (15) consecutive calendar days. Consecutive, non-pay status days covering portions of two months, where the time lost in each month is less than fifteen (15) consecutive calendar days shall be added together for purposes of this section and where such total is fifteen (15) consecutive calendar days or more the total shall serve to bar the earning of vacation leave in either of the two (2) months but not in both.

20.04 - ACCUMULATION OF UNUSED VACATION DAYS.

  • 20.041 - DISTRICT COUNCIL #33 REPRESENTATION CLASSES.
    An employee in a class of position represented by District Council #33 may not have to his/her credit at the end of each calendar year unused vacation leave in excess of seventy (70) working days.
  • 20.042 - DISTRICT COUNCIL #47 REPRESENTATION CLASSES.
    An employee in a class of position represented by District Council #47 may not have to his/her credit at the end of each calendar year unused vacation leave in excess of seventy (70) working days.
  • 20.043 - EXECUTIVE AND PROFESSIONAL CLASSES.
    An employee in a class of position represented by the Executive and Professional category may not have to his/her credit at the end of each calendar year unused vacation leave in excess of seventy (70) working days.
  • 20.044 - UNIFORMED OR INVESTIGATORY EMPLOYEES OF THE POLICE DEPARTMENT, FIRE DEPARTMENT OR DISTRICT ATTORNEY'S OFFICE.
    A uniformed or investigatory employee of the Police Department or District Attorney's Office may not have to his/her credit at the end of the calendar year unused vacation leave in excess of seventy (70) working days.

    • 20.0441 - UNIFORMED EMPLOYEES OF THE FIRE DEPARTMENT.
      A uniformed Fire Department employee may not have to his/her credit at the end of the calendar year unused vacation leave in excess of seventy (70) working days.
  • 20.045 - PRIOR ACCUMULATION CREDITS.
    Persons in the employ of the City on May 1, 1954 and who were also in the employ of the City on July 1, 1953 shall also carry over into 1954 all unused vacation leave earned during the calendar year 1953. All persons in the employ of the City on May 1, 1954 who entered the City employ after July 1, 1953 shall carry forward into 1954 all vacation leave earned in 1953 without deduction for any vacation taken in 1953.
  • 20.046 - TRANSFERS, PROMOTIONS AND DEMOTIONS.
    An employee who moves from one position to another in the City service, by transfer, promotion, or demotion, shall be credited in his new position with his unused vacation leave accrued in his prior position.
  • 20.047 - DEPUTY SHERIFF CLASSES.
    An employee in a class in the Deputy Sheriff Pay Plan may not have to his/her credit at the end of each calendar year unused vacation leave in excess of seventy (70) working days.

20.05 - PERMITTING VACATION IN ADVANCE OF BEING EARNED.
An employee with twelve (12) or more months of service may be permitted to take vacation leave in advance of its being earned by service where his accumulated vacation leave at the time of his scheduled vacation is insufficient to permit a full year's vacation allowance provided for in Section 20.03 of this Regulation, provided however, that:

  • 20.051 - Anticipated leave under this section shall not exceed the amount required, when added to the unused balance available, to permit the employee a full year's vacation allowance as provided in Section 20.03 of this Regulation.
  • 20.052 - The amount of anticipated leave shall not in any event exceed one year's vacation allowance set forth in Section 20.03 of this Regulation.


CONTINUE TO REGULATION 20.06
Philadelphia Civil Service Regulations
Transmittal no.278 (Jan-22-2001)