City seal City of Philadelphia Office of Human Resources
 Main Page > Civil Service Commission > Regulations > 6.11-6.13   |  www.phila.gov 

Table Of Contents

 1. Purpose

 2. Definitions

 3. Preparation, Adoption and Revision of Regulations

 4. Exemptions from Civil Service

 5. Classification Plan

 6. Pay Plan:

 7. General Requirements for Applicants

 8. Applications

 9. Examinations

10. Eligible Lists

11. Requisitions, Certification and Appointment

12. Limited-Term Appointments

13. Assignments and Transfers

14. Probationary Period

15. Resignation, Reinstatement, Restoration and Retirement

16. Layoffs

17. Dismissals, Demotions, Suspensions and Appeals

18. Hours of Work and City Service

19. Holidays

20. Vacation Leave

21. Sick Leave

22. Leaves of Absence

23. Performance Reports

24. Working Conditions

25. Records and Reports

26. Training of Employees

27. Safety, Health, Welfare and Recreation

28. Labor Relations

29. Political Activity

30. Residence Requirement

31. Interim Regulations

32. Injury and Disability

33. Miscellaneous Regulations


Alphabetical Index

A  B  C  D  E  F  G  H  I  J  K  L  M  N  O  P  Q  R  S  T  U  V  W  X  Y  Z




6. PAY PLAN

continued, (6.11 to 6.13)


6.11 -   OVERTIME PAY AND COMPENSATORY TIME.  The following provisions shall apply with respect to overtime pay and compensatory time:
6.111 -   GENERAL.  For all employees for whom other specific provision has not been made, and except those employees covered by Regulation 6.1116 A or B, time worked in excess of eight (8) hours in any work day shall be paid at the rate of one and one-half (1_1/2) times the regular rate of pay.  For all full-time employees, except those employees covered by Regulation 6.1116 A or B, all hours worked on the sixth day worked in the employee's work week shall be paid for at the rate of one and one-half (1_1/2) times the regular rate of pay, and all hours worked on the seventh day in the employee's work week shall be paid for at the rate of two (2) times the regular rate of pay.  Employees covered by Regulation 6.1116 B shall be paid in accordance with Regulation 6.1134.
6.1111 -   Clerical and Office Not Covered by Regulation 6.1116 A or B.  For clerical and office employees whose regular or normal work week is thirty-seven and one-half (37_1/2) to forty (40) hours performed during five working days, the above provisions as to payment of overtime rates shall apply.  For those clerical and office employees who are regularly or normally scheduled to work less than thirty-seven and one-half (37_1/2) hours during the first five days of the work week, a total of forty (40) hours of work must be completed before the overtime rate for the sixth day worked shall apply, provided however, that such forty (40) hours shall not include time worked for which daily overtime has been earned.  Time worked in excess of eight (8) hours in any work day shall be paid for at the rate of one and one-half (1_1/2) times the regular rate of pay, and all hours worked on the seventh day in the employee's work week shall be paid for at the rate of two (2) times the regular rate of pay.
6.1112 -   Shift Employees Not Covered by Regulation 6.1116 A or B.  Employees working in shift operations are defined as being any employee or group of employees engaged in an operation for which there is regularly scheduled employment on Saturdays or Sundays, in which employment said employees participate on a fixed or rotating basis.  For shift employees, the work week shall consist of forty (40) hours, five (5) days, eight (8) hours each, Monday to Sunday inclusive, except that for clerical and office employees the work week may be not less than thirty-seven and one-half (37_1/2) hours nor more than forty (40) hours.  Overtime is to be compensated for on the following bases except as qualified by subsection 6.1116 below:
6.11121 -   Overtime After Eight (8) Hours.  Any work performed by an employee after completing eight (8) hours of work in any work shift at his or her regular rate of pay shall be considered overtime.  The employee shall be paid one and one-half (1_1/2) times his or her regular rate of pay for such overtime.
6.11122 -   First Regularly Scheduled Day Off.  Any work performed by an employee on his or her first regularly scheduled day off shall be overtime.  The employee shall be paid one and one-half (1_1/2) times his or her regular rate of pay for such overtime.
6.11123 -   Second Regularly Scheduled Day Off.  Any work performed by an employee on his or her second regularly scheduled day off, shall be considered overtime.  The employee shall be paid two (2) times his or her regular rate of pay for such overtime.
6.1113 -   Overtime Not Mandatory Nor to be Duplicated.  Overtime shall not be mandatory except in case of situations affecting public health or safety and for employees represented by District Council 33 or District Council 47, as provided in their respective collective bargaining agreements.  Employees in the non-represented category shall be required to work overtime on the same basis as employees represented by District Council 33 or District Council 47.  Premium pay shall not be pyramided.
6.1114 -   Holidays.  Work on any of the recognized holidays shall be paid for in accordance with Section 19.011.  Holiday compensatory time to which an employee may be entitled and which he or she has not utilized, or been permitted to utilize, shall be granted during the fourteen (14) days prior to separation from service.  (Refer to Sections 6.11183, 6.117, 6.118.)
6.1116 -   Absence From Work Affecting Overtime.
  1. For the categories of employees listed in the table below, no paid leave, other than vacation and education and training leave, will be considered hours of work for the purpose of determining when overtime is due as defined in Regulation 6.111 and its subsections.  Sick time, compensatory time, annual administrative leave, paid holidays, paid leaves of absence, funeral leave and all other types of paid leave, other than vacation and education and training leave, will not be included in determining hours or days worked in a work day or a work week for determining when overtime is due.

    Employees must work or use vacation or education and training leave for a total of eight hours in a work day before an employee is eligible for overtime.  If an employee uses any type of leave other than vacation leave or education and training leave during a work day, the employee will be paid at their normal straight time rate of pay until the employee works or uses vacation or education and training leave for a total of eight hours in the work day.  After the employee works or uses vacation or education and training leave for a total of eight hours in a work day, the employee will be eligible for overtime pay.

    Categories of Employees Covered by 6.1116 A
    Employees in the Civil Service Job Classifications with the Payroll Union Code - "I", Correctional classes who are eligible for interest arbitration in accordance with the Order of the Pennsylvania Labor Relations Board in case number PERA-C-04-446 E.


  2. For the categories of employees listed in the table below, sick leave will not be included in determining hours or days worked in a work day or a work week for determining when premium rate overtime or holiday overtime is due.

    Employees must work or use leave other than sick leave for a total of forty hours in a work week before an employee is eligible for premium rate overtime or holiday overtime.  If an employee uses sick leave during a work week, the employee will be paid at the rates defined in Regulation 6.1134 until the employee works or uses leave other than sick leave for a total of forty hours in the work week.  After the employee works or uses leave other than sick leave for a total of forty hours in a work week, the employee will be eligible for premium rate overtime or holiday overtime as defined in Regulation 6.1134.

    Categories of Employees Covered by 6.1116 B
    Employees in the Civil Service Job Classifications with the Payroll Union Code:
    "N", Non-Represented classes


  3. All Other Employees

    To be eligible for overtime compensation on the sixth day of the work week, an employee must have completed a minimum of forty (40) hours of work at regular rates in that week, unless the employee's absence from work on any day of the week arises under the following circumstances:

    1. a paid holiday, paid vacation or sick leave or compensatory time comes within the week and on which no work is done;

    2. a leave of absence granted because of a death in the employee's family;

    3. a legitimate illness or an accident suffered while at work preventing the employee from working before the completion of forty (40) hours in that particular week and of which timely proof must be submitted to the satisfaction of such employee's superior.

    Employees who work a thirty-seven and one-half (37-1/2) hour work week as provided by Section 18.012 must have completed a minimum of thirty-seven and one-half (37_1/2) hours to be eligible for overtime compensation except for the circumstances above.  The sixth day is at regular time if the required minimum hours have not been worked.  The seventh day is always double time, except for employees covered by Regulation 6.1116 A.

6.1117 -   Recording Partial Hours.  For overtime worked, compensatory time, or night work premium pay, in accordance with the provisions of the Regulations, units of less than a full hour shall be reported as follows:
  • less than fifteen minutes no time to be reported;
  • fifteen minutes or more, but less than forty-five minutes, one-half hour to be reported;
  • forty-five minutes or more, but less than one hour, one hour to be reported.
6.1118 -   Accumulated Compensatory Time.  Accumulated compensatory time off may be used in accordance with the following provisions:
6.11181 -   The granting of any such compensatory time off shall be at the sole discretion of the appointing authority.
6.11182 -   No employee may accumulate or have to his credit at any time eligibility under this section for compensatory time in excess of one hundred and twenty (120) hours, in addition to the compensatory time to which an employee may be entitled for work on a holiday and compensatory time granted in lieu of a holiday(s).
6.11183 -   Any employee's accumulated eligibility for compensatory time for which he has not been granted compensatory time off prior to fourteen (14) days before the date of his separation from service shall be granted him during the fourteen (14) days immediately prior to his separation from service.
6.11184 -   Employees of the First Judicial District of Pennsylvania who are Appointed to a Civil Service Position Immediately After Termination of Employment with the First Judicial District.  An employee holding a regular, full time position with the First Judicial District of Pennsylvania who terminates employment with the First Judicial District and who is immediately appointed to a Civil Service position shall be entitled to transfer accrued compensatory time that was accumulated with the First Judicial District.  Transfer of compensatory time is subject to the maximum accumulation limits as defined by Regulation 6.11182.
An employee shall not be entitled to any terminal leave payment from the First Judicial District for any leave transferred to the City of Philadelphia.  An employee who receives a terminal leave payment from the First Judicial District is not entitled to transfer the same leave to the City.
All other relevant provisions of Regulation 6.11 shall apply to employees who are appointed to a Civil Service position immediately after termination of employment with the First Judicial District.
6.112 -   OVERTIME PAY FOR EMPLOYEES IN THE MANDATORY PAY PLAN.
6.1121 -   Employees in positions in classes in the Mandatory Pay Plan whose annual pay does not exceed the maximum rate of pay of Pay Range 17 or who are paid at any range in the Mandatory Pay Plan and who are designated as Covered by the overtime payment provisions of the Fair Labor Standards Act shall be compensated in accordance with Section 6.111 and its subsections.
6.1122 -   Employees in positions in classes in the Mandatory Pay Plan which are designated as Exempt from the overtime payment provisions of the Fair Labor Standards Act and whose annual pay rate is higher than the maximum pay rate of Pay Range 17 but no higher than the maximum pay rate of Pay Range 24 shall be compensated for overtime work in accordance with the provisions of Section 6.111 and its subsections, except that for the computation of overtime compensation, their rate of pay shall be deemed to be the maximum pay rate of Pay Range 17.
6.1123 -   Employees in positions in classes in the Pay Plan for Mandatory Classes whose annual pay rate is higher than the maximum pay rate of Pay Range 24 are not eligible for extra cash pay for overtime and holiday work.
6.1124 -   Employees in positions in classes in the Mandatory Pay Plan may, in lieu of cash pay for overtime, request to be granted compensatory time off.  Employees whose annual pay rate is higher than the maximum pay rate of Pay Range 24 are eligible for compensatory time off at the same rate as other employees in the Mandatory Pay Plan.  An employee's request to receive compensatory time in lieu of cash overtime must be made in the time and manner set by the Department for doing so.  The Department has the sole discretion to grant the employee's request for compensatory time on a case-by-case basis or to pay the employee cash overtime at the appropriate rate.  Departments will make reasonable attempts to accommodate such requests consistent with the Department's operational needs.  When granted, compensatory time shall be earned at the same rate as cash overtime under the terms stated in section 6.111 and its subsections. (Accumulation and utilization of compensatory time shall be subject to the limitations and restrictions set forth in subsections 6.11181, 6.11182 and 6.11183 of this Regulation.)
6.113 -   OVERTIME PAY FOR EMPLOYEES IN THE EXECUTIVE AND PROFESSIONAL PAY PLAN AND THE N PAY PLAN.
6.1131 -   Employees in Classes Represented by District Council 47, Locals 2186 and 2187.
  1. Employees in classes represented by District Council 47, Local 2187 whose annual pay does not exceed the maximum rate of pay of Pay Range EP21 and employees in classes represented by District Council 47, Local 2186 whose annual pay does not exceed the maximum rate of Pay Range N21 shall be compensated in accordance with Section 6.111 and its subsections.  Any such employee may in lieu of cash pay for such overtime, elect to be credited with compensatory time off at the premium rates specified in Section 6.111 and its subsections for each such overtime hour worked.  Such election must be made at or before the end of each payroll period during which the overtime was worked and prior to the submission of the payroll time records to the Office of the Director of Finance.  (Accumulation and utilization of compensatory time shall be subject to the limitations and restrictions set forth in Subsections 6.11182 and 6.11183 of these Regulations.)

  2. Employees in classes represented by District Council 47, Local 2187 whose annual pay rate is higher than the maximum pay rate of Pay Range EP21 and employees in classes represented by District Council 47, Local 2186 whose annual pay rate is higher than the maximum pay rate of Pay Range N21 are not eligible for extra pay for overtime and holiday work.  However, if such employee works in excess of eight (8) hours in any one calendar day or forty (40) hours in any one calendar week, or on a recognized holiday (see 19.01), he shall be credited with compensatory time off at the premium rates specified in Section 6.111 and its subsections for each such hour worked.  (Accumulation and utilization of compensatory time shall be subject to the limitations and restrictions set forth in Subsections 6.11182 and 6.11183 of these Regulations.)
6.1134 -   Overtime and Holiday Pay for Employees in Non-Represented Classes. 
  1. Premium Rate Overtime.
    Full-time employees in Non-Represented classes who either (1) work or use leave other than sick leave more than forty (40) hours in any one work week or (2) perform work on a sixth or seventh day of a work week in which the employee has worked or used leave other than sick leave for at least their regularly-scheduled work hours will be compensated at the premium rate overtime pay or compensatory time for overtime hours worked as follows:

    Employees in Non-Represented classes whose annual pay rate is:
    1. less than or equal to the maximum rate of pay of Pay Range N21 shall be compensated at the rate of one and one-half (1.5) times the regular rate of pay
    1. higher than the maximum pay rate of Pay Range N21 are not eligible for extra pay for overtime.
    2. Employees in all Non-Represented classes may elect to be credited with one and one-half hours of compensatory time off for every hour of premium rate overtime worked.

    If employees, whose regular weekly work schedule is 37.5 hours, do not use sick leave during a work week in which the employees work on the sixth or seventh day, it will be assumed that the employees have worked forty (40) hours during the first five days of the work week for the purpose of determining when the employees are eligible for premium rate overtime on the sixth or seventh day of the work week.

  2. Standard Rate Overtime.
    Full-time employees in Non-Represented classes who use sick leave during a work week in which the employee works overtime will not be eligible for premium rate overtime pay or compensatory time until the employee has either (1) worked or used leave other than sick leave in excess of forty (40) hours in the work week or (2) performed work on a sixth or seventh day of a work week in which the employee worked or used leave other than sick leave for at least the hours required by the employee's normal full-time weekly work schedule.  Until that time, the employees will be compensated as follows for hours worked outside of their regular work schedule, except that employees who are regularly scheduled to work 37.5 hours per week will continue to be paid for working forty (40) hours per week and are not entitled to any additional compensation for work performed during their regularly-scheduled work days unless the employees actually work or take leave other than sick leave in excess of forty (40) hours in the work week:

    Employees in Non-Represented classes whose annual pay rate is:
    1. less than or equal to the maximum rate of pay of Pay Range N21 shall be compensated at their regular rate of pay
    1. higher than the maximum pay rate of Pay Range N21 are not eligible for extra pay for overtime and holiday work.
    2. Employees in all Non-Represented classes may elect to be credited with compensatory time on an hour for hour basis for every hour overtime worked.

  3. Holiday Pay.
    Employees shall receive eight hour's pay at the employee's regular pay rate in compensation for each recognized holiday (see 19.01).

  4. Premium Rate Holiday Overtime for Hours Worked on a Holiday.
    Employees in Non-Represented classes who work on a recognized holiday (see 19.01) during a work week in which the employee works or uses leave other than sick leave in excess of forty (40) hours will be compensated for hours worked on the holiday at the premium rate for overtime as defined above in Regulation 6.1134 A.

    If employees, whose regular weekly work schedule is 37.5 hours, do not use sick leave during a work week in which the employees work on a holiday, it will be assumed that the employees have worked forty (40) hours during the work week for the purpose of determining when the employees are eligible for premium rate overtime on the holiday.

  5. Standard Rate Holiday Overtime for Hours Worked on a Holiday.
    Employees in Non-Represented classes who work on a recognized holiday (see 19.01) during a work week in which the employee uses sick leave will not be eligible for premium rate overtime or compensatory time until the employee has either (1) worked or used leave other than sick leave in excess of forty (40) hours or (2) performed work on a holiday during a work week in which the employee worked or used leave other than sick leave for at least the hours required by the employee's normal full-time weekly work schedule.  Until that time, such employees will be compensated for holiday overtime or compensatory time at the standard rate for overtime as defined above in Regulation 6.1134 B.

    (Accumulation and utilization of compensatory time shall be subject to the limitations and restrictions set forth in Subsections 6.11182 and 6.11183 of these Regulations.)

6.114 -   OVERTIME PAY FOR UNIFORMED AND INVESTIGATORY PERSONNEL
6.1141 -   Uniformed and Investigatory Personnel in the Police Department and the District Attorney's Office.  All hours of overtime worked by an employee, below the rank of Captain, in excess of eight (8) hours per day, or in excess of forty (40) hours per week, shall be paid at the rate of one and one-half (1_1/2) times the regular rate of pay.  Present practices in determining what constitutes an overtime hour of work are not intended to be changed by the above change in the rate for overtime hours.
6.11411 -   Special Pay Rate for Uniformed and Investigatory Employees of the Police Department and District Attorney's Office above the Rank of Lieutenant.  Employees holding the rank of Police Captain or Prosecution Detective Captain, or above may cash in two (2) weeks of accumulated, unused compensatory time per year provided that all cashed-in compensatory time shall be deducted from an employee's balance of unused compensatory time.  Said payment shall be made the last week of June each year.
6.1142 -   Uniformed Fire Personnel.  Uniformed Fire personnel, other than supervisory personnel at or above the rank of Battalion Chief will be paid at the rate of time and one-half (1_1/2) computed on an hourly rate equal to 1/40th of the annual weekly salary.
  1. Special Pay Rate for Uniformed Employees of the Fire Department.  Effective January 1, 2009, there shall be an additional three (3) hours pay for the two hours in the average work week of uniformed Fire Employees above forty hours.  Said compensation shall be based upon the hourly rate for a forty-hour work week.  This pay is not to be considered base pay for overtime pay purposes unless such an employee has exceeded maximum hours as provided in Section 6.0725.  Said compensation shall not apply to employees whose work schedule does not result in an average work week of forty-two hours.

  2. Special Pay Rate for Employees at the Rank of Fire Battalion Chief and Fire Deputy Chief in the Fire Department.  Employees holding the rank of Fire Battalion Chief and Fire Deputy Chief in the Fire Department may cash in eighty (80) hours of accumulated, unused compensatory time per year provided that all cashed-in compensatory time shall be deducted from an employee's balance of unused compensatory time.  Said payment shall be made the last week of June each year.

6.1143 -   Overtime After Tour of Duty.  For work required to be performed in excess of, and immediately following a tour of duty, subject to interruption for meals.
6.1144 -   Call-In Time on Scheduled Day Off.  For work required to be performed on any day which is not a regularly scheduled work day for the employee.  Overtime pay for work performed on such call-in tour of duty shall be for no less than a period of eight (8) hours.
6.1145 -   Call-Back Time.  For work performed by an employee when called back to work on any day after he has completed a full tour of duty shall be as follows.  Overtime pay for work performed on call-back shall be for no less than a period of two hours for uniformed and investigatory personnel in the Police Department and the District Attorney's Office, and four hours for uniformed employees of the Fire Department.  (The provisions of this subsection shall not apply to the situation in which an employee continues with his work immediately after the close of the scheduled day's work, subject to interruption for meals.)
6.1146 -   Appearance Before Civil or Judicial Bodies.  (As defined in Section 6.11464) An employee who, in the performance of his enforcement or official duties, is required by the City to appear before designated civil or judicial bodies shall be eligible for overtime pay as follows:
6.11461 -   An employee required to appear on a scheduled working day other than during his regular assigned tour of duty shall receive for a minimum of two (2) hours overtime pay, or, where such required appearance extends over periods aggregating more than two hours in duration on that day, shall receive overtime pay for the duration of that appearance, and in addition, if such appearance is before a Court of Record or Grand Jury and the employee's normal tour of duty, in general, is:
  1. from 12:00 midnight to 8:00 A.M., the employee's tour of duty for that day shall terminate two hours before his normal quitting time.

  2. from 4:00 P.M. to 12 midnight, the employee's tour for that day shall commence at the normal starting time and the employee shall have two (2) additional hours added to his/her earned but unused vacation time.  An employee who has earned but unused vacation leave balance of 70 days (560 hours) or more shall, in lieu of additional vacation leave, have two (2) additional hours added to his/her holiday compensatory time.
6.11462 -   An employee, other than an employee in the Fire Department, required to appear on a scheduled day off may request to work a full tour of duty on that day (normally from 8:00 a.m. to 4:00 p.m.) by (1) reporting for work and performing his work assignment, (2) appearing before civil or judicial bodies, and (3) after such appearance returning to work and performing his work assignment for the balance of the tour of duty.  Such employee shall be granted, in lieu of the day off, eight hours of overtime pay.
6.11463 -   An employee required to appear on a scheduled day off shall be paid a minimum of four (4) hours of overtime pay.  When the duration of his appearance(s) on a single day extends in the aggregate for more than four (4) hours, such employee shall be paid overtime pay for the exact amount of time spent before such body.
6.11464 -   Civil or judicial bodies, as referred to in this section of the Regulations, shall include only,
  • Bureau of Highway Safety
  • Civil Service Commission
  • Court of Record
  • Departmental Board of Inquiry
  • Grand Jury
  • Magistrate's Court
  • Medical Examiner's Board
  • Police Advisory Board
  • Traffic Court
  • State Liquor Control Board
  • Workmen's Compensation Hearings
  • A person authorized to take depositions for use before a civil or judicial body.
  • Any other civil or judicial officers or body who shall, from time to time, be or have been designated by the Director for inclusion herein.
6.1147 -   On-Call and Stand-By Time for Prosecution Detective Employee Classes.  The following provisions shall apply to employees whose positions are in the Prosecution Detective series of classes:
6.11471 -   On-Call Time.  Employees in positions below the rank of Prosecution Detective Sergeant, who are required to be available by remaining at work or by remaining at home subject to call for work at times other than during normal working hours, in accordance with a pre-arranged authorized schedule, shall be in an on-call capacity.  All hours served in such a capacity will be compensated as regular hours of work.
Employees serving in an on-call capacity shall be compensated at one and one-half (1_1/2) times the regular rate of pay for all hours served in excess of the regular forty (40) hour work week.
6.11472 -   Stand-By Time.  Employees whose positions are in the Prosecution Detective series of classes who are required to be available, at times other than during normal working hours, by wearing a beeper or by leaving word with the appointing authority specifying where they may be reached, and who are provided a reasonable amount of time to report to work after being contacted, shall be in stand-by capacity.  Employees serving in a stand-by capacity in accordance with a pre-arranged authorized schedule shall be entitled for such weekly stand-by duty to eight (8) hours of compensatory time, such time to be used at the sole discretion of the appointing authority.  Accumulation and use of compensatory time shall be subject to the limitations and restrictions set forth in Subsections 6.11182 and 6.11183 of the Regulations.
6.1148 -   Employee Appearing to Answer Charges Against Self.  An employee appearing to answer charges preferred against himself is not eligible for overtime pay therefor, except when such appearance is before the Police Advisory Board.
6.11410 - Uniformed and Investigatory Supervisory Personnel.  Overtime pay shall not apply to uniformed and investigatory personnel in the Police Department and the District Attorney's Office at the rank of Captain or above and supervisory personnel in the Fire Department at the rank of Battalion Chief and above, but such personnel shall be entitled to time off from work with pay (compensatory time), on an hour for hour basis for all hours of overtime work in accordance with Subsections 6.1143 to 6.1145 inclusive and 6.1146 of the Regulations, such time to be used at the sole discretion of the appointing authority.
  1. Employees at the rank of Captain or above in the Police Department and District Attorney's Office shall be granted compensatory time in lieu of overtime for all hours worked in excess of eight (8) hours per day or forty (40) hours per week.  Compensatory time shall be computed on an hour for hour basis, and may be accrued up to a one thousand one hundred (1,100) hour maximum.

  2. Employees at the rank of Fire Battalion Chief and Fire Deputy Chief in the Fire Department shall be granted compensatory time in lieu of overtime in accordance with these regulations.  Compensatory time shall be computed on an hour for hour basis, and may be accrued up to a one thousand one hundred (1,100) hour maximum.

  3. Upon the retirement of an employee holding the rank of Captain and above in the Police Department and District Attorney's Office, or Fire Battalion Chief and Fire Deputy Chief in the Fire Department the City shall purchase up to five hundred fifty (550) hours of the accumulated compensatory time under Sections 1 and 2 above.

  4. An employee holding the rank of Captain and above in the Police Department and District Attorney's Office shall have the right to take annually five (5) days of compensatory time consecutively, to be scheduled with the approval of the appointing authority.

  5. The lump sum purchase of the five hundred fifty (550) hours of accumulated unused compensatory time shall be in addition to the compensatory time that employees at the rank of Captain and above in the Police Department and District Attorney's Office or Fire Battalion Chief and Fire Deputy Chief in the Fire Department may presently take off prior to the effective date of their retirement, which is not to exceed one hundred twenty (120) hours.  In no event, however, shall the run off and purchase of compensatory time exceed six hundred seventy (670) hours.

6.11411 - Overtime Pay For Employees in the Deputy Sheriff Pay Plan.
  1. Employees in classes in the Deputy Sheriff Pay Plan shall be compensated for overtime work in accordance with Section 6.111 and its subsections

6.115 -   SPECIAL COMPENSATORY OR OVERTIME PAY CATEGORIES.
6.1152 -   Compensatory Time or Overtime Pay After Forty Hours.  Employees whose positions are allocated to the following classes of position shall not receive overtime pay or compensatory time off for time worked in excess of eight (8) hours in any work day, but such employees shall receive overtime pay or, at the option of the employee, compensatory time off for time worked in excess of forty (40) hours in the employee's work week:
  • Human Relations Representative
  • Human Relations Trainee
6.1153 -   Overtime Rate for Pharmacists in the Health Department.  Other provisions of the Regulations notwithstanding, employees of the Health Department working in the class of Pharmacist may elect to be compensated in cash for overtime hours worked in excess of eight (8) hours in any one calendar day or forty (40) hours in any one calendar week, or for work on a recognized holiday.  Overtime hours shall be paid for at the rate of one and one half (1_1/2) times the maximum pay rate of Pay Range EP 14.  Employees of the Health Department working in the classes of Pharmacy Manager or Pharmaceutical Services Director may elect to be compensated in cash for overtime hours worked in excess of forty (40) hours in any one work week or for work on a recognized holiday in accordance with Regulation 6.1116 B.  Overtime hours shall be paid for at the rate of one and one half (1_1/2) times the maximum pay rate of Pay Range N 14.  Overtime hours shall be paid in accordance with Regulation 6.1134.
6.1155 -   Cash Overtime for Employees Exempted From the Overtime Provisions of the Fair Labor Standards Act.  Other provisions of the Regulations notwithstanding, employees in the following departments, classes and assignments, who are otherwise ineligible to earn cash compensation for overtime hours worked, may be compensated as follows for the duration of the designated assignment in cash at their regular rate of pay:
  1. Employees in Classes Assigned to Pay Plans Other Than Pay Plan N - for all hours worked in excess of eight (8) hours in any one calendar day or forty (40) hours in any one calendar week, or for work on a recognized holiday, subject to the restrictions described below.
  2. Employees in Classes Assigned to Pay Plan N - for all hours worked in excess of forty (40) hours in any work week, subject to the restrictions described below and contained in Regulation 6.1134.
Non-represented employees may not elect to be credited with compensatory time off in lieu of cash for overtime worked in the designated assignment.
  1. Streets Department, Airport, Department of Public Property, Department of Parks and Recreation, Office of Innovation and Technology, and Water Department - Snow Removal and Other Weather Emergency Operations

  2. Police Department - Effective July 1, 2008, officers at the rank of Police Captain and above shall receive straight time pay for all hours worked on the following four occasions: Mummer's Parade, Fourth of July, Greek Picnic and Bike Race.

  3. Police Department - Effective October 1, 2014 - Forensic Scientist 4
6.1156 -   Compensatory Time Earned during Leave of Absence in Exempt Positions.  Employees appointed to exempt positions while on leave of absence from a Civil Service position shall, upon reinstatement to Civil Service, be credited with all accumulated compensatory time which has been earned but unused up to the maximum allowed in these regulations.
6.1157 -   Overtime Rate for Designated Classes and Assignments in the Department of Licenses and Inspections.  Other provisions of the Regulations notwithstanding, employees in the following classes and assignments who are otherwise ineligible to earn cash compensation for overtime hours worked may elect to be compensated in cash for all hours worked in excess of eighty (80) hours in a pay period or for all hours in excess of the daily flexitime band:
  • Building Plans Examination Engineer 1 and 2 (3B85, 3B86) performing accelerated plans review;

  • L & I Construction Compliance Supervisor (6H45) performing accelerated plans review or providing emergency services.

Employees will be compensated as follows at one and one-half (1_1/2) times the maximum rate of pay range:
  • Building Plans Examination Engineer 1 -- EP17
  • Building Plans Examination Engineer 2 -- EP19
  • L & I Construction Compliance Supervisor -- EP14
Employees in the subject classes may elect to be credited with compensatory time off in lieu of cash for overtime worked under the above provisions.  Compensatory time will be granted at the rate of one and one-half (1_1/2) hours of compensatory time for each hour of overtime worked.
6.1158 -   Overtime Eligibility for Flextime Participants in the Department of Licenses and Inspections  Employees in District Council 33 represented classes in the Department of Licenses and Inspections who are assigned to a unit where a flextime work schedule has been adopted and who voluntarily elect to participate in the flextime work schedule commencing on or after May 9, 1994 shall not be eligible to receive overtime pay for time worked in excess of eight (8) hours in any scheduled flex-work day between the hours of 7 AM through 6:30 PM while assigned on that schedule.  Said employees shall be eligible to earn overtime compensation for work performed in excess of forty (40) hours in any week, for work performed on a scheduled day off or for work performed before 7 AM and after 6:30 PM on a scheduled flex-work day.
6.116 -   EXCEPTIONS.  Upon recommendation of the appointing authority, the Director may exclude employees from the provisions of this Regulation where the conditions of employment and the nature of services rendered by the employee are such as to make it impractical to adhere to a standard work week and where the regular rate of pay has been established with due regard to the possibility of overtime work.
6.116B -   Employees whose positions are allocated to the following classes shall be compensated at one pay range above their regular rate of pay, but shall not be further compensated for any overtime work, either in cash pay or time off from work with pay (compensatory time) in accordance with the overtime pay provisions of these Regulations:
  • Airport Public Relations Manager
  • Assistant Fleet Manager for Operations
  • Fleet Materials Management Director
  • City Planner 5 (Area Design)
6.117 -   PAYMENT FOR COMPENSATORY TIME FOR RETIRING EMPLOYEES.  An employee who leaves the City service in order to retire under the Municipal Retirement System shall be continued on the payroll after his/her last day of work unless, at or before that time he/she has elected to the contrary, for the period representing the balance of the compensatory time (overtime and holiday) to the employee's credit at the time of his/her retirement.  Payment for such compensatory time shall not be made, however, for the same period that an employee is receiving any pension payment under the Municipal Retirement System.  An employee who is not covered by the overtime provisions of the Fair Labor Standards Act and elects to retire without being continued on the payroll for the period representing the balance of his/her accrued compensatory time shall thereby forfeit such balance of accrued compensatory time. (Refer to Section 20.085.)  Any employee who is covered by the overtime provisions of the Fair Labor Standards Act and elects to retire without being continued on the payroll for the period representing the balance of his/her accrued compensatory time shall upon termination of employment, be paid for unused compensatory time at a rate of compensation not less than:
  1. the average regular rate received by such employee during the last 3 years of the employee's employment, or

  2. the final regular rate received by such employee, whichever is higher.

6.1171 -   Uniformed and Investigatory Employees in the Police Department and District Attorney's Office at or above the rank of Captain who leave the City service in order to retire under the Municipal Retirement System shall receive a lump sum cash payment for the balance of unused compensatory time in accordance with Regulation 6.11410.
6.118 -   PAYMENT FOR COMPENSATORY TIME FOR OTHER THAN RETIRING EMPLOYEES.  An employee who is not covered by the overtime provisions of the Fair Labor Standards Act and leaves the City service for any reason other than to retire shall not receive payment for any compensatory time which may be credited to him/her at the time of separation, but such shall be treated in accordance with the provisions of Subsection 6.11183 of the Regulations.  An employee who becomes entitled to Regulation 32 benefits shall, at the time of authorization for such benefits, be paid by the department in which he/she was last employed for all hours of compensatory time (overtime and holiday) to the employee's credit at his/her then regular rate of pay.  Any employee who is covered by the overtime provisions of the Fair Labor Standards Act and leaves the City service for any reason shall be paid for unused compensatory time at a rate of compensation not less than:
  1. the average regular rate received by such employee during the last 3 years of the employee's employment, or

  2. the final regular rate received by such employee, whichever is higher. (Refer to Section 20.086)

6.1181 -   Uniformed and Investigatory Employees in the Police Department and the Fire Department Who Die During City Service.  The beneficiary(s) of a uniformed or investigatory employee dying while in the City service shall be paid by the department in which he was employed for all hours of compensatory time (overtime and holiday) to his credit at the regular rate of pay the employee was being paid at the time of his death, provided however, that with regard to supervisory personnel at, or above, the rank of Lieutenant in the Fire Department, or at the rank of Lieutenant in the Police Department or District Attorney's Office, payment for accrued compensatory time shall not exceed the limitation of one hundred and twenty (120) hours as provided in the Regulations.  For the purpose of this Section, a beneficiary shall be deemed to be the following person or persons in the order listed in the following classes:
  1. The spouse living with the employee at the time of his death or entitled to be supported by him;

  2. The natural and adopted child or children of the employee;

  3. Any person dependent on the employee for support who was a stepchild or foster child of the employee or child to whom the employee stood in loco parentis;

  4. Parent or parents of the employee;

  5. Any stepchild, foster child and child to whom the employee stood in loco parentis;

  6. Any person whom the employee is legally obligated to support;

  7. The estate of the employee

No person or persons shall be deemed a beneficiary whose relationship to the employee is not among those set forth or where there is a person or persons whose relationship to the employee is in a higher class.  Where there is more than one person in a class eligible to receive such payment, it shall be divided equally among all persons in the class.  Where the said payment is payable to any minor it may, within the discretion of the Personnel Director, be paid to the minor, to his legal or natural guardian, or the person or organization having custody of or assuming responsibility for the maintenance of the minor.
6.1182 -   Uniformed and Investigatory Employees of the Police Department and District Attorney's Office at or above the rank of Captain.  The beneficiary(s) of a uniformed or investigatory employee of the Police Department or District Attorney's Office at or above the rank of Captain dying while in the City service shall be paid for all hours of compensatory time (overtime and holiday) to his credit to a limit of three hundred (300) hours, at the regular rate of pay the employee was being paid at time of death.  For the purpose of this Section determination of the beneficiary shall be in accordance with Section 6.1181.
6.119 -   ROLL CALL ADJUSTMENT FOR YOUTH DETENTION COUNSELORS WORKING AT THE YOUTH STUDY CENTER.  Employees in positions in the following classes working at the Youth Study Center will receive an additional one and one-half (1_1/2) hour of pay per week when required to report for roll call on each day of their regular work week:
  • 5B22 - Youth Detention Counselor I
  • 5B23 - Youth Detention Counselor II
The purpose of this regulation is to compensate employees in the above classes at a premium rate for reporting for roll call each day during the work week, in accordance with the provisions of the Fair Labor Standards Act.  Employees in the above classes, where required by the appointing authority, will report for roll call ten (10) minutes before their regularly scheduled reporting time on each day of their work week.  Employees in these classes reporting for roll call four or five times during one week shall receive the full adjustment under this regulation.  Employees reporting for roll call only two or three times in one week shall be paid only one additional half hour at time and a half.  Employees reporting for roll call only once in one week and those not reporting for roll call at all shall receive no additional pay.
6.12 -   STAND-BY, ON-CALL, CALL-IN AND CALL-BACK TIME.  The following provisions shall apply to employees on stand-by and on-call time, to full-time employees called in for less than a full day of work, and to full-time employees called back following completion of a full day's work:
6.121 -   ON-CALL AND STAND-BY TIME.
6.1211 -   ON-CALL TIME.  Employees in classes subject to the overtime payment provisions of the Fair Labor Standards Act who are required to be available by remaining at work or remaining at home subject to call for work at times other than during normal working hours, in accordance with a pre-arranged or emergency authorized schedule, shall be in an on-call capacity.  All hours served in such a capacity will be compensated as regular hours of work.  Employees serving in an on-call capacity shall be compensated at one and one-half (1_1/2) times the regular rate of pay for all hours served in excess of the regular forty (40) hour work week.
6.1212 -   STAND-BY TIME FOR EMPLOYEES IN CLASSES SUBJECT TO OVERTIME PAYMENT PROVISIONS OF FAIR LABOR STANDARDS ACT.  Employees in classes subject to the overtime payment provisions of the Fair Labor Standards Act in the departments and organizational units specified in Regulation 6.1215 who, in accordance with a pre-arranged or emergency authorized schedule, are required to remain on call by wearing a beeper or by leaving word with the appointing authority specifying where they may be reached, and who are provided a reasonable amount of time to report to work after being contacted, shall be in stand-by capacity.  All employees in stand-by capacity shall be paid for such stand-by work at one-half of their regular straight-time rate of pay for each hour of such duty.
6.1213 -   STAND-BY TIME FOR EMPLOYEES IN CLASSES REPRESENTED BY DISTRICT COUNCIL 33 AND DISTRICT COUNCIL 47 EXEMPTED FROM THE OVERTIME PAYMENT PROVISIONS OF THE FAIR LABOR STANDARDS ACT.  Employees in classes represented by District Council 33 or District Council 47 in the departments and organizational units specified in Regulation 6.1215 who are exempted from the overtime payment provisions of the Fair Labor Standards Act and who, in accordance with a pre-arranged or emergency authorized schedule, are serving in a stand-by capacity by being available, or subject to call, for work following regular working hours or on Saturdays, Sundays or holidays when such employees are not normally expected to work, shall be paid for such stand-by work at one-half of their regular straight-time rate of pay for each hour of such duty except that employees in classes represented by District Council 47 may elect to be credited with compensatory time off in lieu of cash compensation at the rate of one-half hour compensatory time for each hour of such stand-by time.  Hours compensated for as stand-by shall not be counted in determining the total hours worked in a given week for overtime purposes.
6.1214 -   STAND-BY TIME FOR NON-REPRESENTED EMPLOYEES IN CLASSES EXEMPTED FROM THE OVERTIME PAYMENT PROVISIONS OF THE FAIR LABOR STANDARDS ACT.  Employees in Non-Represented classes in the departments and organizational units specified in Regulation 6.1215 who are exempted from the overtime payment provisions of the Fair Labor Standards Act and who, in accordance with a pre-arranged or emergency authorized schedule, are required to be available to report to work following regular working hours or on days when such employees are not normally expected to work and who are required to wear a beeper or pager, carry a cellular phone, or leave word with the appointing authority specifying where they may be reached, may be compensated for such standby time at the discretion of the appointing authority.
Employees paid below the maximum rate of Pay Range N21 may be compensated either at one-half of their regular straight-time rate of pay for each hour of such duty or in compensatory time off in lieu of cash compensation at the rate of one-half hour of compensatory time for each hour of such stand-by time, with the determination as to whether such employees will be compensated in cash or compensatory time at the discretion of the appointing authority.
Employees paid above the maximum rate of Pay Range N21, with the exception of those listed in 6.12141, shall not be eligible for cash compensation for standby duty but may be compensated for each such hour of standby duty in compensatory time at the rate of one-half hour compensatory time for each hour of standby duty.  Hours compensated for as stand-by shall not be counted in determining the total hours worked in a given week for overtime purposes.
6.12141 -  Employees whose positions are allocated to the following departments, classes and assignments may be compensated either at one-half of their regular straight-time rate of pay for each hour of stand-by duty or in compensatory time off in lieu of cash compensation at the rate of one-half hour of compensatory time for each hour of such stand-by time, with the determinations as to whether such employees will be compensated in cash or compensatory time at the discretion of the appointing authority.
Water Department
  • Water Operations Administration Manager (2M79)
  • Water Transport Engineer 2 (3B48)
  • Environmental Engineer 3 - Bureau of Laboratory Services and Assistant Plant Managers (3B63)
  • Sanitary Engineer 4 - Bureau of Laboratory Services and Plant Managers (3B64)
  • Water Engineering Assistant Manager (3C08)
  • Chief Water Transport Operations Engineer (3C27)
  • Water Plant Manager (3C28)
  • Laboratory Director (Water) - Bureau of Laboratory Services (3H38)
  • Administrative Scientist - Bureau of Laboratory Services (3H79)
  • Water Conveyance System Superintendent (7B07)
6.1215 -   Departments, Units, Assignments and Classes Eligible for Stand-By Time.  Sections 6.1212, 6.1213, and 6.1214 shall apply only to employees in the following units and assignments of City Departments:
Department of Commerce:
  • Aviation Division.
Department of Public Health:
  • Forensic Investigation Unit;
  • Compliance and Enforcement Unit;
  • Hazardous Air Pollutants Unit.
  • Ambulatory Health Services Division Hotline - employees in the following 4C (Nursing) series of classes:
    • 4C02 - Community Health Registered Nurse
    • 4C03 - Community Health Nursing Supervisor
    • 4C19 - Health Care Coordinator.
Department of Water:
  • Operations Division;
  • Planning and Environmental Services.
Commission on Human Relations:
  • Community Relations Division.
Department of Human Services:
  • Child Abuse Hotline;
  • Emergency Intake Services;
  • Youth Study Center - Resident Services.
District Attorney's Office:
  • Charging Unit.
Office of Fleet Management:
  • Public Health and Safety Facility - Emergency Repair of Fire Department Apparatus.
Police Department:
  • Chemistry Unit, Criminalistics Unit - all employees in the 3H (Sciences) series of classes.
Employees in departments or organizational units other than those listed above shall not be eligible for standby duty compensation.
6.122 -   CALL-IN TIME.  Full-time employees (other than those covered by Section 6.1144 of the Regulations) who are not on stand-by time and who are requested to work and actually report for work on any day which is not a regularly scheduled work day for them, shall be permitted to work at least four (4) hours on that day, at their respective appropriate hourly rates for that day, or shall be paid at such rates for not less than four hours' work.
6.123 -   CALL-BACK TIME.  Full-time employees (other than those covered by Section 6.1145 of the Regulations) who are not on stand-by time and who are called back to work on any day after they have completed a full scheduled day's work and who actually report for work on such call-back shall be permitted to work at least four (4) hours at their respective appropriate hourly rates for such work, or shall be paid at such rates for not less than four (4) hours' work.  (The provisions of this Subsection shall not apply to the situation in which an employee continues with his work immediately after the close of the scheduled day's work subject to interruption for meals.)
6.124 -   CALL-IN TIME FOR SCHOOL CROSSING GUARDS.  School Crossing Guards who actually report for work on any day which is a regularly scheduled work day for them and are subsequently sent home before completing the normal day's assignment shall, if they work less than two (2) hours, be paid for two (2) hours, and if they have worked more than two (2) hours and fifteen (15) minutes they shall be paid four (4) hours.


continue to Regulation 6.14

Philadelphia Civil Service Regulations
Transmittal no.343 (Nov-14-2014)