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Philadelphia Civil Service Regulations

Table Of Contents
. . .
  1. Purpose

  2. Definitions

  3. Preparation, Adoption and Revision of Regulations

  4. Exemptions from Civil Service

  5. Classification Plan

  6. Pay Plan:
    6.01, 6.09, 6.11, 6.114, 6.115, 6.12, 6.14, 6.15, 6.20+

  7. General Requirements for Applicants

  8. Applications

  9. Examinations

  10. Eligible Lists

  11. Requisitions, Certification and Appointment

  12. Limited-Term Appointments

  13. Assignments and Transfers

  14. Probationary Period

  15. Resignation, Reinstatement, Restoration and Retirement

  16. Layoffs

  17. Dismissals, Demotions, Suspensions and Appeals

  18. Hours of Work

  19. Holidays

  20. Vacation Leave

  21. Sick Leave

  22. Leaves of Absence

  23. Performance Reports

  24. Working Conditions

  25. Records and Reports

  26. Training of Employees

  27. Safety, Health, Welfare and Recreation

  28. Labor Relations

  29. Political Activity

  30. Residence Requirement

  31. Interim Regulations

  32. Injury and Disability

  33. Miscellaneous Regulations



Alphabetical Index
. . .


A B C D E F G H I J K L M N O P Q R S T U V W X Y Z


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6. PAY PLAN

(continued, 6.09 to 6.109999)


6.09 - PAY RATE ADJUSTMENTS.
The following personnel actions shall affect the pay status of an employee in the manner provided:

  • 6.091 - TRANSFERS.
    When an employee is transferred between classes with the same pay ranges he will continue to receive the same pay rate.
  • 6.092 - PROMOTIONS.
    When an employee is promoted from a position in one class to a position in another class having a higher pay range, the employee will be paid at the pay step in the higher range which will provide for him an increase in an amount not less than would be provided by an upward adjustment of one pay step in the lower pay range or, if none would so provide, at the highest pay step in the higher range.
    • 6.0921 - Promotion During Probationary Period.
      An employee, who is promoted before completing the probationary period of a prior promotion, shall receive as the starting pay rate for the higher class, that pay rate which he would have received had the prior promotion not occurred, provided however, that if this results in a decrease in salary to the employee, his rate of pay shall be that step in the higher class which provides an increase over his salary rate in the earlier probationary class.
    • 6.0922 - Promotion of Personnel in the Sanitarian Series of Classes.
      Employees in the Sanitarian I class who are promoted to the Sanitarian II class shall have their rate of pay determined as if they reached this level as a result of a prior promotion to the Staff Sanitarian class, provided however, that provisions of Section 6.0921 shall be applied.
    • 6.0923 - Promotion of Personnel to the Recreation Leader Trainee Class.
      Other provisions of the regulations notwithstanding, employees with permanent status in part-time or full-time Civil Service positions who are promoted to the class of Recreation Leader Trainee shall be appointed at a pay rate no higher than Step 2 of the rate assigned to that class.

  • 6.093 - DEMOTIONS, INVOLUNTARY.
    When an employee is involuntarily demoted, either permanently or temporarily, for disciplinary reasons, from a position in one class to a position in a class having a lower pay range, his rate of pay shall be the highest pay step in the lower class which provides a decrease of an amount equal to no less than one standard increment in the higher class. If there is no step in the lower pay range providing such a decrease, the employee's rate of pay shall be the minimum of the lower pay range.
  • 6.094 - DEMOTIONS, VOLUNTARY.
    When an employee is voluntarily demoted for other than disciplinary reasons from a position in one class to a position in a class having a lower pay range, his rate of pay shall be the pay step in the class to which demoted which provides the pay rate closest to but lower than the rate received in the higher level class. Nothing in this regulation shall be presumed to supersede the provisions of Section 6.083 of the Regulations.
  • 6.095 - PAY RANGE REDETERMINATIONS AND ADJUSTMENTS.
    • 6.0951 - Pay Range Redeterminations.
      When a class is assigned to a different pay range and thereby the rates of pay applicable to the class are:
      • 6.09511 - increased, an employee shall be compensated at the step in the new range bearing the same number as the step in the old range at which he was theretofore being compensated, but in no event at a rate lower than the minimum of the new range;
      • 6.09512 - decreased, an employee shall continue to be compensated at the rate theretofore received by him, unless such rate is higher than the maximum of the new range, in which event the rate shall be reduced to such maximum.

    • 6.0952 - Pay Range Adjustments.
      When a pay range is adjusted, employees whose positions are allocated to classes within such pay range shall continue to be compensated at the same step of the adjusted pay range as theretofore, but in no event at rates lower than the minimum of the pay range as adjusted.
    • 6.0953 - Pay Adjustment Due to Reduction in Number of Hours Worked Per Week.
      In the event that for a continuous period of three years or more, the regular work week for employees in a class of positions has been more than forty (40) hours, involving overtime cash compensation in accordance with the Regulations, and the work week for such employees is to be reduced to forty (40) hours, the Director may adjust the compensation of such employees by assigning to them appropriate higher pay steps within the range assigned to the class of position in which they are employed to mitigate the reduction in take-home pay the employees would otherwise suffer. This section of the Regulations is to be effective January 10, 1961.

  • 6.096 - REINSTATEMENTS.
    If a person is reinstated to a position in the same or a comparable class with the same pay range as that from which he resigned, he shall receive the same pay step which he was receiving at the time he resigned, provided however, if he had been receiving pay at a rate higher than the maximum pay rate for the class in which he is reinstated, his rate of pay shall be no higher than the maximum pay rate for such class. If a person is reinstated to a position in a class with a lower pay range than that from which he resigned, he shall receive the same pay step which he was receiving at the time he resigned, provided however, if the person had been receiving pay at a rate higher than the maximum pay rate for the lower class, his pay rate shall be no higher than the maximum pay rate for such class.
  • 6.097 - RESTORATIONS.
    When an employee is restored to a position which he has vacated, his rate of pay shall be that which he would have been receiving if he had continued to be employed in such position instead of the one to which he was appointed as a probationary or provisional employee.
  • 6.098 - LAYOFF, RE-EMPLOYMENT FOLLOWING.
    When an employee, following layoff, is re-employed in the class from which he was laid off, his rate of pay shall be the same pay step as that in which he was being paid at the time of layoff. When the employee is re-employed in a class having a lower pay range than the class from which he was laid off, his rate of pay shall be the pay step in the lower pay range closest to but lower than the pay step he would receive if he were re-employed in the class from which he was laid off.
  • 6.099 - EARNED PAY STEP INCREASES.
    Pay step increases, within an established pay range, are granted to employees based on a combination of satisfactory work performance and length of service in a class. Not more than one earned pay step increase may be granted to an employee during a twelve (12) months' period. No such increase shall be given to an employee who is being paid at a rate at or above the maximum pay step of the pay range for the class of his position.
    • 6.0991 - Eligibility for Increases.
      An employee, to be eligible for an earned pay step increase must meet the following requirements as to length of service and work performance:
      • 6.09911 - Length and Type of Service.
        • 6.099111 - New or Promotional Employees. Except as otherwise provided in these Regulations, a regular employee must have completed one (1) year of continuous employment in his class in the City Civil Service following date of appointment either as a new or promotional employee.
        • 6.099112 - Employees That Have Received Earned Pay Step Increases. Except as otherwise provided in these Regulations, regular employees who have received earned pay step increases must have completed one (1) year of continuous employment in their class in the City Civil Service since receiving such increase, provided however, that no employee shall be entitled to such increase prior to January 1, 1954.
        • 6.099113 - Transferred and Demoted Employees. Time worked by transferred and demoted employees in their previous positions shall be included in computing length of service.
        • 6.099114 - Seasonal Employees. Seasonal employees must work the equivalent of one (1) year's full time employment.
        • 6.099115 - Dual Class and Relief Employees. Regular employees having status in two (2) or more classes of positions shall include total time worked in both or several classes as time worked in each class.
        • 6.099116 - Combination of Permanent and Other Types of Appointment. Time worked under provisional, emergency temporary, or seasonal appointment, when followed immediately by permanent appointment shall, upon the recommendation of the appointing authority, be included in computing length of service.
        • 6.099117 - Employees Serving in Exempt Positions. The period during which an employee with permanent Civil Service status is on leave of absence without pay to permit him to serve the City in an exempt position shall be included in computing such employee's length of service in the position in which such employee has permanent status, anything elsewhere in these Regulations to the contrary notwithstanding.
        • 6.099118 - Police Officer Recruit to Police Officer I. Employees who have completed one (1) year of satisfactory, continuous employment in the Police Officer Recruit and/or the Police Officer I classes, shall receive an earned pay step increase to the second step of the range for the Police Officer I class.

      • 6.09912 - Work Performance. The over-all performance rating to be considered shall be the last report of performance authorized or required to be filed by these Regulations for the employee in his then present class.
        • 6.099121 - Service Toward Earned Pay Step Increase. Service to be counted as qualifying for an earned pay step increase must have been satisfactory as evidenced by an over-all performance rating of at least Satisfactory.
        • 6.099122 - Service Not Counted Toward Earned Pay Step Increase. When an employee received Improvement Needed, Unacceptable, or Unsatisfactory as his over-all rating on his last annual performance report, his next earned pay step increase shall be postponed the number of full pay periods between the effective date of such rating and the effective date of his next over-all performance rating of Satisfactory or better.

          When an employee receives Improvement Needed, or Unacceptable, or Unsatisfactory as his over-all rating on a special performance report, his next earned pay step increase may, at the discretion of the appointing authority, be postponed the number of full pay periods between the effective date of such rating and the effective date of his next over-all performance rating of Satisfactory or better. When the earned pay step increase is postponed under the terms of this Section, the effective date of the postponed increase shall be the new salary adjustment anniversary date for the employee.

    • 6.0992 - Effective Date of Increases.
      Earned pay step increases shall become effective on the date on which the employee is eligible for an earned pay step increase.
    • 6.0993 - Effect of Breaks in City Service.
      • 6.09931 - Separations Not Counted as Service. Periods of absence from the City service for the following reasons shall not be counted in computing length of service for earned pay step increases:
        • 6.099311 - Resignation.
        • 6.099312 - Suspension exceeding in the aggregate ten (10) days.
        • 6.099313 - Retirement.
        • 6.099314 - Layoff.
        • 6.099315 - Leaves of absence without pay in excess of fifteen (15) working days.

      • 6.09932 - Separations Counted as Service. Periods of absence from the City service for the following reasons shall be counted in computing length of service for earned pay step increases.
        • 6.099321 - Authorized leaves of absence with pay.
        • 6.099322 - Leaves of absence without pay for which the approval of the Director is not required, not exceeding in the aggregate fifteen (15) working days, plus such additional periods not exceeding fifteen (15) working days in the aggregate, as may be approved by the Director upon recommendation of the appointing authority.
        • 6.099323 - Leaves of absence granted under Section 22.10 of the Regulations.
        • 6.099324 - Time during which employee is receiving compensation under these Regulations for a service-connected disability, except as otherwise provided in these Regulations.
        • 6.099325 - Military leave of absence.
        • 6.099326 - In determining the employee's eligibility for earned pay step increase, periods of qualifying service which immediately precede and follow a layoff or leave of absence shall be added together.

          Periods of service which immediately precede and follow other absences from City service may be added together for this purpose upon the recommendation of the appointing authority and approval of the Director.

      • 6.09933 - Year of Employment. One year's employment shall be considered to equal the total number of working days in a calendar year.

    • 6.0994 - Effect of Pay Range Redeterminations or Adjustments, Transfers, Promotions and Demotions Upon Employee's Salary Adjustment Anniversary Date.
      • 6.09941 - An employee whose pay is left unchanged following a pay range redetermination, pay range adjustment, transfer or demotion shall retain his existing salary adjustment anniversary date.
      • 6.09942 - An employee who because of promotion, pay range redetermination or adjustment receives an increase in an amount less than two standard increments in the pay range to which the class of his position was allocated before the action shall retain his existing salary adjustment anniversary date. But if the increase results from the elimination of one or more lower steps in the pay range, the salary adjustment anniversary date shall be changed to the date of the pay rate adjustment.
      • 6.09943 - When an employee, by reason of a promotion, pay range redetermination or adjustment receives an increase of two standard increments or more in the pay range to which his class of position was allocated before the promotion, pay range redetermination or adjustment, the effective date of such increase shall become the employee's new salary adjustment anniversary date.
      • 6.09944 - Any pay range redetermination or adjustment resulting in an increase in the pay rate of an employee by more than one pay step effective on an employee's salary anniversary adjustment date shall be in lieu of any earned pay step increase for which he otherwise would have become eligible on that date.

  • 6.100 - SALARY DECREASES.
    (Refer to REDUCTION IN PAY, Section 17.05)


CONTINUE TO REGULATION 6.11
Philadelphia Civil Service Regulations
Transmittal no.278 (Jan-22-2001)