CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
ADMINISTRATIVE LIBRARIAN 2
This is library management work with responsibility for directing, through subordinate supervisors, the technical or public services operations for a major function of a large municipal library system. Employees in this class set and implement policies for a processing, branch extensions, central public services, collection development, or a public service support division. Work includes evaluating existing programs, services, and functions, coordinating the activities and functions of subordinate divisions, and determining staffing needs. This position is different from the lower level position because of the responsibility of establishing and implementing divisional policies and procedures. Employees in this class report to the Deputy Director.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
- This position must head one of the Public Service divisions or the Processing Division within the Free Library.
- The position must be responsible for directing, through subordinate supervisors, a technical or public services operation.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Directs, through subordinate supervisors, the review and evaluation of library services, operations, procedures, programs, policies, goals and objectives through review of reports, and special analyses on a continual basis; compares them with standard library procedures and practices and with library objectives and goals; prepares recommendations for changes to revise existing operations and programs, provides for new programs and hours of service to meet library objectives and goals; implements changes.
- Establishes divisional policies and procedures for the acquisition, cataloging, collection care, preservation, restoration, organization, physical preparation, and maintenance of library materials intended for public use; ensures operational conformance to technical standards, the application of computerized technology and the systematic and efficient flow of library materials; evaluates automated system applications for use in the divisions; evaluates the products and services of library materials vendors; prepares contracts and deals with vendors of on-line services.
- Works with administrative staff to formulate general library policies, budgets, procedures, organization, and goals, priorities and objectives; serves on Director's Advisory Council and administrative committees.
- Develops and implements procedures to coordinate the function to which assigned with other library and administrative functions; oversees the preparation of information for outside funding proposals; reviews and approves work schedules; supervises, through subordinate supervisors, the hiring, recruiting, discipline of employees.
- Participates, analyzes and provides input for capital and operating budgets; locates any financial discrepancies on materials budget; allocates appropriations to program areas of responsibility; prepares, reviews and approves requisitions for materials, equipment and supplies for divisional use; manages operating or materials budget for division; determines library materials budget for various collections, prepares annual and other reports for the division.
- Represents the Free Library at professional conferences and meetings on technical services practices.
- Speaks before community, school and other groups to describe services and functions of the library and to stimulate reading interests; meets with community groups in the planning process for provision of services to explain library's objectives and to ascertain community views on services offered and the location of branches and regional libraries.
- Develops library materials collection throughout the library system; sets standards for collection development and maintenance; determines trends in reader choices.
- Directs library material acquisitions, cataloging and classification operations, and the physical maintenance of material through subordinate supervisors; researches, evaluates, and implements library material processing methods, equipment, and procedures; determines processing policy.
- Reviews and evaluates library services, operations, procedures, programs, goals and objectives from personnel observation, written and oral reports and special analyses; compares them with standard library procedures and practices and with library objectives and goals; evaluation of children, young adult, and adult services throughout the library system; develops standards for removal and transfer of unwanted library materials; prepares recommendations for changes to revise existing operations to meet library objectives and goals; implements approved changes.
- Works with administrative staff to formulate general library policies, budgets, procedures, organization and goals, priorities and objectives; confers with other division chiefs and administrators to plan for the provision of public services in the most efficient manner.
- Evaluates automated systems applications for use in the division; prepares contracts and deals with vendors of on-line services.
- Works with contract architect on layout and design of new facilities or redesign of existing facilities to provide better services; collaborates with architects for building renovations.
- Conducts site-visits to observe physical condition of facilities, adequacy of staffing, opening and closing schedules, and provision of services.
- Performs related work as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- management principles and practices and their application in solving library operational problems.
- the principles, techniques and procedures of large public library operations and organizations.
- modern concepts of technical services, building planning, library design, space utilization and evaluation of equipment needed for effective work flow utilization and distribution of library materials.
- public and private funding available for library services and programs.
- publishing industry, bibliographic network, and vendor services related to technical services.
- methods of preparation of budget requests and requests for grants.
- methods and practices for development, supervising and training of staff.
- effective methods of promotion of services and programs in the community to achieve library objectives.
- methods and techniques for assessing public needs for library services and for evaluating library services and programs in relation to these needs.
- the principles, methods, and techniques used in the acquisition, cataloging, classification, and maintenance of library materials.
- computer networks, hardware and software used in library operations.
- analyze and evaluate library services and to make recommendations to provide library programs to meet public needs.
- present ideas effectively, both orally and in writing
- establish and maintain effective working relationships with associates, community organizations and the general public.
- analyze, manage, and allocate funds for division budgets.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 5/95.)
PHYSICAL AND MEDICAL REQUIREMENTS
Possession of a fifth year degree from an accredited school of library science;
Four years of librarian experience;
Two years of library experience at the second supervisory level and one year of experience at the Administrative Librarian level;
Two years of librarian experience at the second supervisory level and two years of experience managing a major reference and information department or managing a regional library.
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
PAY RANGE: EP25
Class Established: 7/77
Latest Spec. Revision:
CSC: 2/03, Ad Board: 7/03
END OF JOB CLASS SPECIFICATION - 9B62