CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
CORRECTIONAL FOOD AND MAINTENANCE CONTRACT SUPERVISOR
This is supervisory food and building maintenance services contract management work in the Philadelphia Prisons. The employee in this class supervises and monitors, through subordinate personnel, the activities of contracted food service agencies to assure compliance to contract terms and conditions. Work includes conducting inspections of the food production facilities, equipment, and food storage and service areas, and recommending corrective action. The employee supervises employees performing a variety of facilitating tasks in support of the food program. Responsibilities include monitoring facilities maintenance contracts in several correctional facilities for compliance. Establishing effective working relationships with City officials, department heads and representatives of contracted agencies is a significant aspect of the work. Work is performed under the direction of an administrative superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
- The position in this class supervises and monitors, through subordinate personnel, the activities of contracted food and building maintenance service agencies to assure compliance to contract terms and conditions.
- Only one position will be allocated to this class.
- This position must be in the Philadelphia Prisons.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Supervises personnel monitoring the activities of contracted food service agencies; directs staff conducting weekly inspections of the food production facilities and equipment, and food storage and service areas to insure compliance with the food preparation and sanitary standards; directs staff in the preparation of inspection reports, noting non-compliance to superiors and recommending corrective action; makes follow-up inspection to insure correction; may oversee the modification of food production facilities and equipment to assure compliance to standards; reviews meal invoices, reports and records prepared by subordinate employees.
- Supervises the preparation of special diet menus; meets with nursing personnel and representatives of religious groups for the preparation of special diet menus; compiles, prepares and verifies special diet menus.
- Meets with Philadelphia Prison System executive staff and private food equipment companies to obtain and present information about the purchase and installation of food service equipment and to make recommendations to improve the delivery of food.
- Meets with Philadelphia Prison System executive staff and representatives from private maintenance service contractors to present and obtain information about the maintenance of and repairs to several correctional facilities; establishes goals and timetables for contract preparation; recommends and monitors new procedures to determine their effectiveness; evaluates performance in relation to contract compliance.
- Monitors service provided by sub-contractors on facilities maintenance contracts for general maintenance, plumbing, electrical, HVAC and snow removal; inspects work performed by sub-contractors; makes necessary recommendations to facilities maintenance contractors to insure contract compliance.
- Performs related work as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- the methods, tools and equipment used in large scale food preparation and service.
- sanitation and health regulations and procedures relating to the operation of large scale institutional food service facilities.
- the safety measures to be observed in large scale cooking operations, especially as they apply to a correctional environment.
- the methods, materials and equipment used in the inspections of food production facilities and equipment, and food storage and service areas.
- supervisory methods and techniques.
- dietary laws and regulations, as they apply to food preparation and service.
- current literature on food preparation and service.
- the principles and practices of contract management.
- conduct inspections of food production facilities and equipment, and food storage and service areas.
- prepare inspection reports, noting non-compliance and recommending corrective action.
- coordinate and prepare special diet menus.
- review and verify meal invoices for payment.
- learn administrative practices and procedures as they relate to a building maintenance and repair program.
- develop policies procedures and guidelines for monitoring contract compliance.
- evaluate the quality and effectiveness of a building maintenance program.
- establish and maintain effective working relationships with City officials, department heads and representatives of contracted agencies.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 8/04.)
- Education equivalent to completion of the twelfth school grade, supplemented with post high school training in advanced cook/chill food production system that has included a completion of Hazards Analyses Critical Control Points program (H.A.C.C.P).
- Three years of experience in large scale food preparation and service in a correctional institution.
- Two years of food service management experience in a correctional institution monitoring the activities of contracted food service agencies.
Any equivalent combination of training and experience determined to be acceptable by the Personnel Department, which has included the specific experience described above.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
PAY RANGE: EP17
CSC: 04/04, Ad Board: 05/04
END OF JOB CLASS SPECIFICATION - 8B09